St. Francis Medical Center uses RFID system to manage staff training attendance
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Every month, St. Francis Medical Center in Cape Girardo, Missouri, will train 100 employees at a time. The 2500 employees of the medical center regularly attend certain courses in the classrooms on the hospital campus. The course involves a series of topics including medical frontiers, organizational change, software and system management, and program maintenance. Therefore, the medical center has set up a huge attendance record and requires data collection and management.
In the past, hospitals used paper and pen to sign in. Employees need to fill in the employee number on the paper to prove that they have been there. Then, they also need to enter the employee number to log in to the hospital learning management software. Some errors may occur in these processes, for example, employees may write employee numbers on paper or the handwriting is too scribble.
A year ago, the hospital adopted DotEnablers’ i-Attend Web event attendance tracking solution and the desktop provided by RF IdeasReader. Each hospital employee will also wear a low-frequency 125kHz RFID induction badge. Each badge corresponds to a unique ID number. The RFID tag built into the badge is provided by HID Global. Before the i-Attend solution was deployed, the medical center used the badge for connection control purposes. Eric Desa, an e-learning expert at St. Francis Medical Center, said that the i-Attend solution works well, but the hospital needs to provide a wireless or wired Internet connection to the reader. He said that since classes are in various locations on the campus, it is not convenient to connect to the Internet in real time.
Therefore, after a few months of adopting i-Attend, Desa began to develop mobile solutions jointly with DotEnablers and RF Ideas. Marlon Bermas, founder of DotEnablers, said that the three parties later jointly developed i-Attend’s Android software. At present, the solution has begun to be applied to the attendance systems of other companies.
Earlier this year, the St. Francis Medical Center tested this mobile solution, and it is now officially in use.
The collected data is stored on i-Attend cloud software. Every evening, the training department of the medical center downloads the relevant data of the next day’s course on the tablet and delivers it to the staff who manage the attendance of the staff.
When an employee arrives for the class, he needs to tap the badge on the reader provided by RF Ideas. In the future, the reader will be installed at the entrance of the training room. Then, the staff can upload the data to the i-Attend software and synchronize it to the tablet. After class time is up, the staff will transfer all the data to the hospital learning management software. If an employee is absent from a required course, the software will automatically issue a warning.
Desa said that before using this solution, he had already looked for some attendance management solutions. Compared with other solutions, i-Attend’s biggest advantage is its scalability.
According to Ray Galang, regional sales manager of RF Ideas Midwest, the low frequency solution is the best choice due to the short reading distance.
Desa hopes that the medical center can provide 15 tablets.He said that the hospital can also treat theseRFIDTablets are used for asset management. When borrowing medical equipment, managers can use the reader to read the badge information to record relevant information. In this way, the hospital can record information such as the person who lent the item and the time it was lent. Desa said that in the near future, St. Francis Medical Center will discuss matters related to the development of asset management solutions with DotEnablers.
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