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Nowadays, the rapid development of society, intelligence has been seen everywhere in our lives and work. The same is true for archives management. Relative to archives, how to “manage well” and “use well” are the two cores. First of all, if there is no “good management”, it will directly affect the “good use”. RFID IoT smart file management brings new vitality to documents. File management adopts RFID technology for automatic identification and statistics, realizing intelligent management, fast, real-time, and accurate. RFID IoT smart file management brings new vitality to documents.
Archival documents need to build an intelligent archive that can adapt to the era of intelligent information, so if you want to “use well” archives, you must build an archive that provides user-centric services in a big data environment. To achieve rapid, real-time, and accurate representation, the construction of intelligent archives is very important. The core concept of intelligent archives is intelligent services, and if archives provide intelligent services, they must unify the premises, archives, network, data and users in the intelligent network, so as to effectively mine, integrate, and utilize the nautical mile structure generated by various interactive elements. The purpose of structuring and unstructured data.
RFID IoT smart archive management is adopted in archives. With the same number or fewer librarians, the quality of archives’ data management will be greatly improved. At present, many provincial archives have implemented RFID intelligent file management system, and have started to use it steadily. In the future, RFID technology will have more intelligent archives entering the implementation stage.
At present, archives basically use manual methods to count archive data, which can easily lead to file loss and data confusion. More advanced archives use barcode technology as an identification method to achieve these functions. However, although barcodes are cheap and convenient to make, they also have some inherent shortcomings that are difficult to overcome, such as easy wear, small storage space, and inconvenience to the use of books, which are not completely suitable for archives. RFID intelligent management will bring the following advantages and meanings:
(1) Resources can be reasonably allocated
RFID intelligent management transforms the work of archives from manual file registration search to RFID automatic file search, allowing managers to find the resources they need in the shortest time.
(2) Efficient use of resources
RFID intelligent management makes the cumbersome work originally undertaken by the administrators lighter, and the manpower expenditure of the archives is correspondingly reduced, and the cost is reduced accordingly. Archivists use the saved time and human resources to extend the opening hours of the archives, for deeper reference and consulting work and personalized services, so as to increase the utilization rate of the archives.
(3) Safety is greatly improved
1) RFID tags have a globally unique identifier and cannot be copied;
2) If the label is torn off, there will be an alarm prompt;
3) Equipped with anti-theft device to avoid illegal removal of files;
4) Real-time monitoring of file status, abnormal alarm;
5) Automatic statistics to avoid human error;
6) Automatic reminder of file borrowing expiration;
7) Automatic reminder when the file storage period expires;
8) Real-name registration for file borrowing and return, and permanent storage of operating data.
The RFID system of the archives uses multiple RFID system equipment, and integrates the corresponding archives management system, RFID application software system, monitoring system, access control system, temperature and humidity control system, intelligent compact rack system and other systems. Build an RFID application server platform, which will monitor and manage each terminal device of the RFID system in real time, and monitor and manage the data interaction between each application system. The application server platform realizes the view of the timely status of each device and application system, and realizes the reporting and statistical functions of historical records.
Each device terminal of the archives RFID management system needs to be supported by a corresponding application software system to realize a more complex business application process. The RFID terminal equipment and application software system will complete the file transfer function (borrowing and returning), and need to realize the functions of smart label initialization, smart security detection system, file search, shelf storage, and inventory inventory.
RFID technology is the core technology of the intelligent book management system construction project. RFID radio frequency identification technology is used to realize automatic, real-time, accurate and intelligent management. RFID radio frequency identification technology is the core basic technology of the Internet of Things application technology, and it will also be a revolutionary new practical technology. In the application field, its characteristics of large amount of information, non-contact identification, readable information of multiple items, and high speed of reading and writing have become more and more widely recognized and applied by the society.
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