Successful application of attendance management system in Jiujiang Red Cross Hospital
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1. Company profile of Jiujiang Red Cross Hospital
The Red Cross Hospital of Lushan District, Jiujiang City, Jiangxi Province was founded in 1958. It is a designated hospital for Jiujiang City and District two-level social insurance and new-type rural cooperative medical care. It is a comprehensive model integrating medical care, health care, prevention, scientific research, and community health services. At present, there are nearly 200 medical staff on duty. The hospital has an elegant environment, reasonable layout, complete set of departments and complete equipment. After 50 years of development, a large number of industry experts who are well-known at home and abroad have emerged in the hospital, becoming the leaders of various clinical departments.
2. Attendance management project background
With the continuous expansion of the company’s staff, the existing manual attendance management can no longer adapt to the company’s business development, which is reflected as follows:
a. There are many medical and nursing subjects, the classification is finer, the monthly manual operation is cumbersome, the amount of repetition is large, and it is prone to confusion.
b. For administrative staff, attendance is regular, manual scheduling is awkward and time-consuming.
c. For medical staff, attendance is complicated, there are many kinds of shifts, the attendance rules are diversified, and the schedule management is complicated.
d. Existing manual attendance changes (leave, overtime, and time off) lack standardized management, which can easily lead to work delays.
e. At present, the time and attendance credit card data is isolated. The management personnel cannot capture the time and attendance data at any time, and need to manually obtain the original time and attendance credit card data. There is a lack of statistics on various abnormal attendance reports, (such as leave, overtime, and time off) manual operations are large, resulting in a large amount of manual operations. Delay in salary payment.
f. At present, it is necessary to manually import the attendance results (a large amount of attendance data check, and the attendance results obtained after statistics) into the payroll system for relevant payroll settlement.
3. Attendance system requirements:
1) Realize online employee attendance changes (leave, overtime, and time off) online management (online change application, online approval management).
2) The basic information of employees can be flexibly set in the employee information database, such as the title of medical staff, health information, etc.
3) It can flexibly set attendance rules, realize one-time setting, multiple calls, and reduce the amount of repeated input.
4) Shift management can be simplified, accurate and fast.
5) It can capture attendance data in real time, and count various attendance reports, attendance daily reports, monthly reports and other information.
6) Realize the automatic association of the attendance result data to the salary system.
Fourth, the realization process:
Automatic timing capture of attendance data: According to the existing database structure of Jiujiang Red Cross’s attendance machine, the Migao eHR attendance system develops its corresponding interface to realize real-time communication with the original attendance machine. At the same time, it can also be set to capture timed data. The Migao eHR attendance system imports the attendance machine data regularly every day.
Flexible setting of attendance rules: In the Migao eHR attendance system, it supports custom attendance rule settings, such as attendance staff can set office attendance rules, medical staff can set medical attendance rules, in shifts, users can customize multiple shifts, Once this rule is set for shift time, break category, etc., it only needs to be called later, which reduces the amount of repeated input and saves time.
Simple and diversified schedule management: In the Migao eHR attendance system, for regular attendance staff, we can schedule batches, bind them to shifts, set the shifts in the shifts, the shift cycle, and select the schedule. The shift time period (month, year) realizes fast and intelligent scheduling management. In the implementation details, users only need to drag and pull the mouse to easily schedule shifts. For regular shifts, use shifts and attendance rules to achieve irregular scheduling. class.
Standardize the attendance process and implement a strict approval mechanism to realize online attendance changes: In the Migao eHR attendance system, a standardized attendance transfer process is established, including strict requirements from transfer application to transfer approval. The system will follow the reviewer defined in the transfer request form, The reviewer is automatically reminded to review the documents (during the review process, multi-level parallel review can be performed), after reviewing, SMS messages can be sent back to the applicant to inform the results, realizing online attendance changes and shortening the turnaround time for attendance changes.
Powerful statistical function, automatic generation of various attendance reports: In the Migao eHR attendance system, it can automatically determine whether it belongs to overtime or leave according to the original credit card record of attendance, combined with attendance rules and attendance change orders, and can automatically generate user records according to needs. A daily attendance report is required, and a monthly attendance report will be automatically generated at the end of the month, which can be called by the salary system to calculate salary and realize the smooth connection of attendance and salary.
5. Summary:
Through the implementation of the Migao eHR attendance system, Jiujiang Red Cross Hospital not only realized the modern office management of attendance e-based, but also improved the office efficiency of attendance management staff, and also laid a solid foundation for standardizing the road to informatization.
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