Application Case of Qixing Pharmaceutical IC Card All-in-One Card Management System
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The purpose of systems engineering
Guangzhou Qixing Pharmaceutical Co., Ltd. is a well-known medium-sized enterprise. It has established a computer local area network. The internal information management of the company has developed rapidly. However, attendance, dining and security management do not make full use of the existing computer resources, and still use the traditional manual (manual) processing method (the security management has an existing monitoring system), which has disadvantages such as inconvenient work operation and easy management loopholes. .
In order to give full play to the existing computer local area network resources, expand information management, and realize computer automation management of attendance, dining and security, the data and information of employee attendance management, employee dining management data and information, and foreign personnel and vehicles entering and leaving the company The records and time records of security patrols are stored in the company’s computer system database, which is convenient for use by various departments of the company, improves work efficiency, and reduces management costs. Guangzhou Qixing Pharmaceutical Co., Ltd. is about to establish IC card personnel, attendance, dining, access control, security patrol management System (hereinafter referred to as IC card management system).
2. System engineering technology
1. Use IC cards, IC card induction machines and the company’s existing computer resources to build Qixing’s IC card personnel attendance, dining, access control, security patrol management system.
2. The IC card one-card management system includes four independent subsystems: personnel attendance management system, dining management system, access control management system, and security patrol management system. Each independent subsystem can operate independently.
3. The data in the IC card machine can be imported into the PC by clicking the mouse. All data and materials generated by the IC card management system are stored in the computer LAN server for use by all departments of the company.
4. The IC card machine can work independently from the computer.
5. The network wire of the IC card one-card management system adopts shielded wire.
6. The data of the personnel attendance management system is imported into the PC of the personnel department. The data of the dining management system is imported to the administrative department (or canteen) PC. The data of the access control management system is imported into the PC of the institute. The data of the security patrol management system is imported into the PC of the Security Department. The information center can control the IC card one-card management system.
7. The personnel attendance management system has the following functions:
①, attendance to achieve computer automation management. When employees go to get off work and clock in, the computer will automatically generate various attendance reports for the whole company, by department, and by individual. Not checking in, etc.
②, the shifts of each department are automatically arranged by the computer. A department can be responsible for arranging the shifts of each department in the whole company, or each department can arrange the shifts of its own department. The Security Department, the Personnel Department, and the Administration Department can check the list of on-duty employees of the whole company on any day at any time. The general manager’s office, information center, and personnel department can check the attendance data and materials of any department, and other departments can only check the attendance data and materials of their own departments.
③ For employees who work overtime temporarily, they can pre-arrange their shifts before working overtime, or they can make up their shifts after working overtime, and the audit results are consistent.
④, automatic processing staff shift.
⑤. Permanently save the original records of employee punch cards.
⑥、The attendance system has personnel management functions: including personnel files, data search, employee transfer, employee resignation, personnel statistics and other parts.
⑦. Control the canteen management system, so that only employees who go to work can eat free meals in the company canteen (that is, only employees who are scheduled to work on the day’s shift can punch in on the dining machine effectively.).
⑧、The personnel data and attendance data of resigned employees can be saved in another database.
⑨. If the Daxin Road sub-point also uses the IC card personnel and attendance management system, the data can be transmitted to the company’s computer system server through the WAN dedicated line.
⑩. You can manually modify the punch-in time record, but the punch-in time record before the modification can still be found after modification (the original punch-in record will be kept forever.).
8. The canteen dining management system has the following functions:
①. Make the company’s free meals linked to attendance. Company employees (including employees at the Daxin Road branch) punch in and out of the company, collect the punch-in list on the attendance machine before eating, and can see the list of employees who have punched in the work card and are in the company before the meal, and can also see the first entry. A list of employees in the company (clocking at work) and then going out (clocking), and then send the former list to the dining machine. In this way, the control effect can achieve that the IC cards in the former list can be successfully punched on the dining machine, and can eat after successfully punching the card; the IC cards in the latter list cannot be successfully punched in the dining machine, and if they cannot be punched successfully, they cannot eat.
IC cards used for temporary outsiders to enter and exit the company gate must not be successfully punched on the dining machine, that is, they cannot eat.
Entertain visitors to have meals in the company, and also use IC cards to pick up meals.
②. Each employee on duty can only eat 1 free meal. If someone overeats, the system will automatically record how many meals an employee ate for a certain meal on a certain day in a certain year, and the amount of overeating can be checked.
③. Issue several IC cards to the administrative department, which are specially used for each department to entertain visitors in the company. The number of free meals that each department entertains visitors in the company can generate a summary report, which is separate from the employee meal report.
④. The computer can automatically generate the daily and monthly reports of the canteen dining management, and can also automatically generate the canteen dining management accounts for any period of time.
⑤. Reports can be counted and checked by company, by department, by individual, by date, and by meal.
9. The access control management system has the following functions:
①. The access control management system is used to manage access to the institute. The gate of the institute is equipped with an access control machine and an electronically controlled door lock. The entrance and exit of the institute can be opened by IC card or manually.
②. The IC card with ordinary access authority can be successfully punched in the access control machine on the specified date and time; the IC card with super authority can be successfully punched in the access control machine at any date and time. An IC card without access rights cannot be successfully punched in the access control machine.
③. After the IC card is punched on the access control machine, the system will automatically record the date and time of the cardholder’s entry and exit.
④. The company employees must punch in the access control machine when entering the research institute, and the system will automatically record the date and time when the employees enter the research institute. When employees of the company come out of the institute, they can open the door manually or with an IC card. If an IC card is used to open the door, the system will also automatically record the date and time when the employee leaves the institute.
10. The security patrol management system has the following functions:
①. The security department can check the time records of the security guards’ patrol and punch cards at any time.
②. The time record of the security guard’s patrol and punch card cannot be modified.
③. It can automatically accumulate the number of times the security guards patrol without punching cards and the time they are late.
④. You can check the time record of the security guard’s patrol punch card according to the IC card number, security guard’s name, date, and patrol machine number (patrol point).
3. Structure diagram of IC card management system
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