Fujian Provincial Archives uses RFID technology to realize intelligent management of archives
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Recently, the reporter learned from the Fujian Provincial Archives that the museum, in collaboration with Fuzhou Aurora Computer Technology Co., Ltd., established an intelligent management project for file entity security certification, affixed an “electronic label” to the entity file, and applied advancedRFIDTechnology combined with the archive entity security certification intelligent management system developed by Aurora Company, completely bid farewell to the history of manual review of traditional paper archives, realize the “Internet of Things” management mode of entity archives, and ensure the high security of entity archives management. This new initiative frees staff from the time and effort required to manage their files.
The existing problems in archives management bring extra load and cost to archives management work
Regarding the current problems in archives management, the staff of the relevant departments of the Fujian Provincial Archives concluded that the previous archives management methods were traditional manual operations, first sorting, then binding, and then manual recording. The whole process is cumbersome and inefficient, resulting in After entering the library, many files are stacked for a long time and cannot be sorted and filed in time. Generally, only the number of file bags is counted during the inventory, which cannot reflect the real storage information of the internal files. It would be a lot of work to unpack each bag for inventory. Moreover, in the process of file utilization, there will be mistakes in manual operation, and the order of file storage will be disrupted, resulting in disorderly storage of files and difficulty in searching. Once the files are not stored according to the regulations, it is like looking for a needle in a haystack. All files must be screened, and the management personnel are very inaccurate about the storage time. Many expired old files are stored together with valid files, forming a large number of redundant files. Brings extra load and cost to the file management work.
The digital processing project team of Fuzhou Aurora Company completely solved this long-standing problem
How can we shorten the time for file adjustment and review, and at the same time reduce the management cost? Fuzhou Aurora Computer Technology Co., Ltd. analyzed the problems existing in the current file management, designed a set of corresponding solutions, and obtained the Fujian Provincial Archives Bureau. Favored by the Fujian Provincial Archives, the “Archives Entity Safety Certification Intelligent Management Project” was built to realize the intelligent management of archives entities, and to create favorable conditions for promoting the construction of archives resource systems, improving the level of modern management, and enhancing the ability of archives to serve public services.
This project applies advanced RFID technology and attaches electronic tags to each file. Combined with the file intelligent management system and related equipment developed by the company, all electronically scanned to form an electronic file corresponding to the paper file. The entity conducts real-time security management, realizes file location, security alarm, high-speed disk storage, and traceable storage management, etc.
Since the trial operation of the project for more than half a year, the digital processing project team of Fuzhou Aurora Computer Technology Co., Ltd. has affixed electronic labels to about 120,000 volumes of archives in the Fujian Provincial Archives. “The electronic label is like an ‘identity card’. Its uniqueness and permanence completely solve the long-standing problem of cumbersome handover of massive archives and unclear inventory,” said the staff of the relevant departments of the provincial archives. “In addition, , the electronic label not only has the performance to meet the specified requirements, but also has a low price and high cost performance.”
The successful development of the Fujian Provincial Archives Project will set a new benchmark for the safety management construction of the archives industry in the province, and it is also a new breakthrough in the field of archives security.
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