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Living area function
It consists of restaurants, bars, clubs, canteens, bathrooms, dormitories, standard guest rooms, outdoor sports grounds and other places. All projects are only open to internal employees of the company, and identity verification and payment operations can only be performed with employee ID cards.
1. Chinese food private room on the first floor: provide services for business meetings and meals, mainly Chinese food ordering, mainly mobile card swiping machines
2. Western food, bar, and KTV private rooms on the second floor: buffet, Western food, tea break, bar and KTV service content are provided according to different time periods. Western food is mainly in the form of light meals, and mobile credit card machines are mainly used.
3. Leisure activity club on the first floor: provide services such as ball games, Internet cafes, film and television, reading, etc. in the form of a clubhouse. Some content accepts reservation services. Service item management and charges are centrally managed by the front desk.
4. Bathroom on the first floor: male/female shower service, locker key exchange desk
5. Multi-functional banquet hall of the canteen on the second floor: a three-meal canteen for employees, with a credit card machine at the dining window
6. Open-air sports venues: Provide basketball, tennis and other ball sports services, and the formalities and management of the leisure activities club will be unified
7. Staff dormitory: For production workers, it is divided into male/female staff dormitories, and the formalities and management are unified by the leisure activity club.
8. Standard rooms: provide accommodation services for employees and customers on business trips in different places, which need to be settled by the reception department
9. Small supermarket: You can pay in cash or swipe your employee card.
One-card management goals
The all-in-one card system is used to incorporate the daily operations of various functional service places in the living area into the integrated management framework, and the shared data resources of the company’s relevant management subsystems (personnel, finance, business, etc.) It is an overall application system platform featuring integrated control and modular management. At the same time, it provides a model for the construction of a standardized management system for the side branch management sub-system, and provides reference and ideas for the (group) company’s internal informatization construction in the new area.
One-card management system composition
According to the service content characteristics of each functional area, we divide the entire application into several subsystems and build them under a unified management platform for personnel information, employee cards, and settlement.
As shown in the figure above, the entire application is under the unified management of the employee card management center. The specific business is composed of catering and entertainment management, canteen management, club management, dormitory room management, bathroom management, convenience store management and other subsystems. The interaction of the card management center completes the update of employee data, the issuance of employee subsidies, and the collection of business reports. The information service department provides information infrastructure and technical service guarantees for the entire application, and the side branch subsystems manage and exchange shared information and data through the interface.
Realization of one-card management function in the living area of Lide base
Management tenet: Use employee card as an information carrier to meet the functions of identity authentication, access control, access control, rights and authority control, attendance management, meal consumption, entertainment and leisure, accommodation and hospitality for employees in the enterprise, and realize the use of one card.
1. Employee card center management
The employee card center is the core of the enterprise’s entire one-card business management. As the issuance and management center of employee cards, all employee cards are uniformly issued by the card center to register employee card information, define the use range and validity period of employee cards, and open employee settlement accounts; Business provides staff card account recharge, consumption and other settlement services; as a management center, it needs to collect basic information changes in financial, personnel and other systems at any time, and is also responsible for collecting business data from various business subsystems to form a special business consolidation summary data report , to provide various business management reports to relevant management departments (financial department, personnel department, property management company, etc.); as an information management center, it also provides identity authentication and authorization to other side application systems (time attendance, access control, production management, etc.) and other standard services.
2. Catering and entertainment management
Catering and entertainment management satisfies the functions of ordering, reservation, entertainment and consumption settlement for the Chinese restaurant on the first floor, the western restaurant on the second floor, the bar and the KTV private room. By configuring special POS cash register, wireless ordering settlement POS terminal, consumption settlement and entertainment management system software, specific application functions are realized. All consumption is settled by employee card account, POS cash register can accept temporary recharge and replenishment operation of employee card through authorization management, wireless POS terminal provides settlement service at the table, and bar consumption can be settled by cash to meet the needs of multiple people with a single card number consumption management. The KTV entertainment system provides functions such as timed startup and entertainment playback. The entire application provides its own business report data management function, and provides card settlement and business summary reports to the card center accounting system.
3. Club management
The management of the clubhouse takes the settlement card as the final settlement certificate. When employees enter the venue for consumption, they need to register and replace the settlement card with the employee card, and the service desk will open corresponding service functions for employees according to the content of employee consumption, such as venue activity columns (badminton, Billiards, table tennis) need to open the access control authorization, Internet cafe projects need to designate table seats, film and television services need to open the admission permit and other operations. Accounts, those with insufficient account balance need to be warned at the beginning of entry, and employees are required to recharge before settlement during settlement. The clubhouse venue can accept reservation services, independently control and manage the computer system of the Internet cafe, and provide book registration and preservation management for book reading. The background of the clubhouse system automatically generates daily business management reports, and submits settlement and reconciliation reports to the card center.
4. Canteen management
The canteen provides three meals a day for production employees. According to the enterprise system, free meals (one lunch) and self-paid meals are provided for employees. The canteen meal charging machine implements different billing rules according to the pre-defined various meal periods, and implements various mixed modes such as single/multiple consumption licenses, per-time/per-amount deduction, free/self-pay settlement, and reservation licenses. And generate the business report of each meal, and submit it to the card center for summary.
5. Dormitory room management
The base dormitory building consists of male staff floors, female staff floors and standard guest rooms, which are managed by the management room on the ground floor. Access to different floors needs to be authenticated by employee card swiping. Unauthorized entry is impossible. Each room also has an independent access control, and only authorized cards can open the door. Accommodation employees obtain accommodation authorization based on the property management fee paid. The administrator regularly charges the accommodation employees according to the time of stay and the electricity consumption index of the current month or submits them to the financial department for unified collection. Department (property, finance, personnel, etc.) for processing. For standard rooms, room reservation and room service are accepted, and the check-in staff need to present the staff card (or be accompanied by the reception staff for the check-in and settlement), get a temporary room card to check in, return the room card when checking out and settle with the staff card (reception The department staff will settle the bill for the reception staff with the card). The management department has its own business report management function, and these business data will be automatically summarized to the management center.
6. Bathroom management
Male/female shower service is provided in the bathroom, which is settled on a pay-per-use basis. When entering the bathroom, employees need to present their employee card to register and receive the locker key. After showering, the employee returns the key and deducts the fee with the card.
Another way: The unattended credit card shower system enables employees to shower in a self-service manner through the flow metering switch installed on the shower faucet, and the system automatically deducts the fee according to the actual water consumption after the shower.
7. Convenience store management
The convenience store sells some daily necessities for employees (sanitary products, small department stores, etc.), tobacco and alcohol, snacks, cakes, etc., mainly to provide living convenience for the accommodation employees. Sales and deposit business management, consumption settlement is mainly based on employee cards, supports cash, and all business reports will be regularly submitted to relevant management departments and card centers.
8. Identity authentication and consumption settlement management
Since the entire application is centered on the employee card, for each subsystem, there is a unified identity authentication and consumption settlement management mechanism, so that employees can accept the same identity security authentication and account detection when performing specific single services, and update employee accounts in real time. information to ensure account consistency.
Suggestion: Originally, the consumption in the discussion clubs, bathrooms, guest rooms and other places adopts the method of changing cards or keys. In view of the account amount stored in the employee card, when the method of detaining the employee card and changing the card is adopted, there may be disputes over the security of the final amount in the card. The employee card entry lock mode is adopted, and the employee card does not need to be detained. The card that has been locked by the place will temporarily lose other functions. Only after the employee card is settled and unlocked, the card can be allowed to continue to be used in other places. If the card forcibly leaves, it can also authorize the forced settlement operation based on its entry registration information to ensure the safety of the manager’s funds.
One-card system supporting and application extension
To realize the above management functions, in addition to supporting the relevant application management software system, it also needs the support of the relevant network information infrastructure. First of all, all applications are based on the computer information network, which requires the interconnection support of the internal network of the enterprise. In addition, specific application control hardware must be configured, such as IC card readers, networked access control controllers, independent access control machines, electronically controlled locks, IC cards. Food consumption machine, POS cash register, wireless POS terminal, IC access control gate, IC shower flow meter, networked electricity meter system, etc. The construction of these facilities involves the supporting construction of basic network pipelines, which needs to be included in the scope of work in the design and planning, and included in the weak current construction project.
Since the current management applications are built in the computer network environment, it provides a good extension for the future application management expansion, not only can extend the coverage in the entire production base, even if the Shanghai headquarters is completed in the future, it can also be included in the management. and move the management center to a reasonable location according to actual needs.
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