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Malaysian records management company Sure-Reach uses RFID to track more than 1 million paper documents and 500,000 cartons.
Sure-Reach stores and manages various customer files and documents. The company now uses UHF EPC Gen 2 tags in the Shah Alam warehouse to track the flow of documents in the warehouse and improve the inventory process.
According to Peter Chan, Sure-Reach management director, this is the first item-level RFID application in the archives management industry, providing customers with the best service. “I understand that there is currently no file management company that implements a single file-level RFID application,” he said: “With RFID technology, any file entering and leaving the warehouse is automatically recorded without manual scanning.”
Now Sure-Reach can realize the inventory of all carton files and individual files in a few weeks, instead of spending months. The company can also track documents in the warehouse, improving operational efficiency.
Sure-Reach chose HP to implement this RFID system.The warehouse uses a total of 4 entrances and exits, each containing 2 Omron RFID readers; in addition, the system also includes two inventory carts customized for Sure-Reach, which are used to scan the labels and documents of the cartons on the shelves.
“The four entrances are all connected to the Sure-Reach network and communicate with tags in real time,” Wilkinson said: “When the cartons or documents pass the entrances, the Microsoft BizTalk middleware communicates with the back-end O’Neil file management software to confirm that they are tracked. document.”
If the label is recognized, the back-end system automatically updates the location of the attached item or carton. Then the operator checks the feedback information through the screen of each door.
The independent inventory cart system is completely mobile, so that the operator can push the cart to move in the warehouse. When the inventory or inventory operation is completed, the laptop on the cart is sent back to the office, the computer is connected to the company network, and the new inventory data is uploaded to the file management software.
“At present, all cartons and documents have been labeled, a total of 500,000 cartons and 1.1 million documents are on.” Wilkinson said.
Sure-Reach has affixed UPM Raflatac semi-adhesive FlagTags on all single documents in its inventory. Each FlagTags label contains a UPM Raflatac DogBone RFID inlay, and the antenna is perpendicular to the surface of the inlay to ensure that the readability of the label will not be affected by the labeling material or packaging. This is critical to ensuring a 100% read rate, said Edward Lu, UPM Raflata’s Asia Pacific Sales and Marketing Director.
Sure-Reach also sticks UPM Raflatac DogBone label on the carton, the carton is used to store a large number of documents, three stacked on the shelf. The reader can read a large number of RFID tags at the same time.
“The RFID document management market has great growth potential,” Lu said, “because document tracking is relatively simple, there is no mechanical or liquid interference signal, it is an ideal RFID application environment.”
Sure-Reach thoroughly tested the system before it was launched, including the evaluation system’s positioning of documents and boxes, the inventory of cartons and documents, document entry and exit, and tracking of any unauthorized mobile warehouses.
Wilkinson said Sure-Reach has benefited from RFID applications, and the inventory time has been reduced from the past few months to a few weeks. Just push the cart through the document rack, and the system will automatically read the labels of all the cartons. Previously, the cartons had to be removed from the shelf to read the barcode labels.
In addition, the RFID system makes the process of receiving and sending documents easier. When the pallets loaded with different customer-labeled boxes pass through the RFID scanner at the entrance and exit, the boxes are identified one by one. The frequency of misplacement of documents caused by manual errors has been greatly reduced.
Wilkinson said: “The existing system can be expanded to track the tape in the data center.” In addition, Sure-Reach plans to build a new warehouse in East Malaysia next year, which will also use RFID technology.
Chan is unwilling to disclose the investment cost of this system, but he said that the amount is relatively large, and it is too early to judge the return on investment of the system.
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