Qatar Public Prosecution Office uses RFID technology to reduce document search time
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Recently, Qatar’s public prosecution launched the FileTrail system based on RFID solutions to track tens of thousands of documents stored in the West Bay area of Doha and the Assad area.The solution is provided by Ali Ben Ali Technology (ABATS), which includes 375 different reading points, deployed over 125Readerused to identify files in both QPP locations.
QPP is primarily responsible for criminal investigations, prosecutions, supervision of fine collection and property seizure in Qatar. This means that QPP not only needs to manage tens of thousands of documents, but also its own office assets and seized property.
In total, QPP manages more than 100,000 documents and assets that are stored on shelves and carried by employees. In some cases, these documents may also leave the office. For example, law enforcement officers may need to bring these documents to the scene. Alternatively, documents may be sent to courtrooms.
Before the RFID-based system was deployed, QPP employees had to manually register documents in a paper notebook before taking them from the shelves to other locations. However, the probability of error in this scheme is quite high. When clerks need a document, they need to find it room by room.
Not only do QPPs want to quickly find the files they need to find, they also want to see where the files are in real time and make corrections if they’re wrong.
Ali Ben Ali has provided solutions for many multinational companies in Qatar. The company’s FileTrail system integrates FileTrail’s middleware and installs Motorola’s reader.
ABATS chief operating officer Mohammed said: “We had some challenges. We needed to deploy a system with an alarm at the gate that would open the gate when someone tried to take documents out of the gate without permission. Sound the alarm.”
Mohammad added: “The QPP building has several doors and exits, some of which are quite close. So ABATS needed to prevent signal interference from the antennas.” In addition, the system perfectly solves the complex West Bay hall up to 8 meters high.
In June 2011, QPP began to install the RFID solution. In November of that year, QPP installed RFID solutions at various entrances and exits throughout the building. In September 2012, the solution covered the entire West Bay area of QPP.
A total of 125 Motorola FX7400 readers and 375 antennas are deployed in ABATS, covering the entire area of QPP West Bay. In almost every case, the reader is mounted on the ceiling and connected by POE cables. Initially, ABATS deployed 80,000 tags to track files and 7,400 tags to monitor assets.
When creating a new legal document, employees are required to attach an Ultra High Frequency (UHF) Gen 2 to its coverRFIDlabel and scan the ID number on the front of the label. This unique ID number containing the name, date and some descriptive information will be stored in the FileTrail software.
Every time this tag is read, the FileTrail middleware gets the location information from the QPP local data center. In this way, a warning will be issued if a file is taken away from the specified location.
Currently, the system tracks 120,000 items (80% are documents) including assets and documents. Thanks to the system, the time spent searching for documents has been reduced by 60%. What’s more, due to this system, the phenomenon of file loss is greatly reduced.
Abdullah, head of QPP, said: “For us, this is a good solution. In the future, QPP also hopes to build a graphics system to make it easier to locate and find files.”
In addition, QPP intends to use this system for confiscated property tracking.
(The exclusive manuscript of rfid world network, please indicate the source author for reprinting!)
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