RFID facilitates more efficient management and control of electronic archives information management
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With the large-scale application of computers and networks, the generation and management of a large number of electronic files has become an urgent problem for all units to solve. Knowledge resource management is an important part of the information management of enterprises and institutions in the future, and it is also the basis of unit information management. Future development trends and development directions. Archives are the core part of a unit’s knowledge resources and the most basic part of knowledge resource management. RFID electronic file information management is more efficient.
Therefore, in order to realize the management of the unit’s knowledge resources, we must first manage the electronic archives. Only by taking the archives management as the core and foundation can we gradually expand and extend the scope of management, and finally realize the management of knowledge resources. Archives management is necessary for future knowledge resource management in terms of talent reserve, information classification and organization, management system and methods, retrieval and utilization methods, and information collection mode.
According to the management needs of various industries, a public, independent and applied file management information platform is constructed for electronic file monitoring and management to support various types of business related, physical and virtual file information management, so as to achieve “physical file management”. Information management and archival management of electronic information”. Because RFID uses the principle of radio frequency identification, it can work in a variety of harsh working environments, can penetrate certain obstacles and have good penetrability; it can also identify files in motion, and can be identified in batches; RFID tags can also repeatedly erase and write data information, and the tags can be reused. The information in the RFID tag is quickly uploaded to the enterprise information system for comprehensive management, which can avoid errors that may occur in manual operations. The use of RFID technology can carry out fixed information query and mobile information query on file archives, and can also read all the file information through platform management.
Electronic archives are characterized by non-human readable information; high density of information storage; separability between information and carrier; inheritance of a variety of information media. The file management information platform realizes the information management of paper files and the file management of electronic information. The information management of paper archives is supported by electronic imaging technology, which transforms paper archives into electronic information for management. The archival management of electronic information is to form an electronic file after the electronic information of the application system is processed into a voucher, and the electronic information is separated from the application system to form an application-independent, non-repudiation, and styled version that can be directly read Document. Build a public support environment for electronic archives management, and provide a unified platform for collection, management, query, loading and display of all types of archives.
Supported by technologies such as imaging technology, barcode technology, format electronic data files, etc., it can realize standardized packaging processing of different media and different types of files, and convert them into unified entry files, forming the smallest granularity “pieces” of electronic files to unify It is stored in a format that ensures the non-repudiation and traceability of electronic files. Unified management of collected electronic data “pieces”. In accordance with the relevant regulations on file management, a process-based approach is adopted to implement unified and standardized file management for electronic data. It mainly includes registration, archiving, sorting, transfer, receiving, custody, relocation, appraisal and destruction, inquiry and borrowing, backup and restoration, etc., covering the entire life cycle of the file management. And can realize the operation of recording and querying the circulation traces of each link of the process.
Use productized process management tools to achieve process maintainability. Users can customize workflow links and paths. When meeting process changes, operators can add or modify processes through the platform by themselves, and can assign different business roles to each link according to business needs. At the same time, it meets the different needs of various business file management processes. Mainly build a unified electronic archives management platform, and load more standardized archives management services (such as official documents) on it, so that all operators can manage different types of archives on the same platform. The platform should support the business loading of new types of files, so that business personnel can add and modify other business electronic files (such as personnel files, financial files, etc.) only by using the tools provided by the platform.
Realize the reliability and safety management of electronic archives. On the one hand, the application support environment can guarantee the non-repudiation of electronic files and the value of their certificates through advanced technologies such as digital certificates and electronic seals. On the other hand, there must be a security mechanism to ensure the security of information in the process of packaging, transmission, sorting, filing, storage and utilization of electronic files. It is necessary to realize the classification and marking of the security level of electronic archives, and conduct access control according to different levels and permissions.
Archives are an important information resource. Archives management is very important. Through continuous improvement of archives management mechanism, archives management as an intangible asset plays a key role in corporate management. As one of the key core technologies for building the “Internet of Things”, the rapid development of RFID technology has brought a boost to the automation and intelligence of file management.
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