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In recent years, various operation and management processes of State Grid Corporation of China have achieved digital management. How to safely and effectively manage, archive and utilize the massive data generated by the company’s various business systems is the current challenge. At the beginning of 2012, the Office of the State Electronic Documents Joint Conference organized 14 government agencies, enterprises and institutions, including the State Grid Corporation of China, to carry out pilot work on electronic document management, which provided an opportunity for the company to further improve its informatization level and solve the company’s massive data management problems. On January 31, 2013, the electronic document management system of State Grid Corporation of China was first put into trial operation in various pilot units of the country. The achievements have been fully affirmed by the relevant leaders of the National Electronic Document Management Ministry-level Liaison Office, the State-owned Assets Supervision and Administration Commission of the State Council, and acceptance experts.
product description:
The electronic document management system is to manage and control the collection, arrangement, utilization, disposal and other processes of electronic documents, so as to achieve the goals of standardized management, long-term preservation, safety and confidentiality, and efficient utilization. Through the effective cooperation of technology and management means, this system enables electronic documents to record social activities in a true, comprehensive and complete manner, and become effective electronic evidence, thereby realizing the value of electronic documents.
System Features:
1. Whole process management
Capture the metadata, background information, associated information and handling information of electronic files into the electronic file management system, and realize the whole-process management of electronic files in the electronic file management system.
2. Safety management
System security should be ensured through strict user management, identity authentication, access control and behavior auditing, etc.; data security should be ensured through fidelity measures such as anti-proliferation, anti-leakage, and anti-forgery, digital signatures, electronic signatures, and printing controls. .
3. Complete guarantee
The system takes corresponding technical measures to collect the content information, background information, structure information and metadata of electronic files; synchronizes and protects the links, embeddings, and associated objects of electronic files during transmission, migration, transfer, and carrier conversion of electronic files. and other information to ensure the integrity of the content of the document and the elements of the document.
4. Open extension
The system fully takes into account the uncertain factors brought about by environmental changes, technological development, product upgrades, etc., and has reserved necessary expansion and migration space; adopts open and general protocols to ensure compatibility with mainstream media and platforms.
The State Grid Corporation of China’s electronic document management pilot project covers the electronic document management and control scope of the company’s core businesses such as the company’s three sets of five, smart grid, etc., and has built a centralized and unified electronic document management system to manage electronic official documents, forms, documents, vouchers, reports, audio , video and other forms of electronic documents to ensure that the company’s important information resources are authentic, complete, safe and available. Realize the unified management and whole-process management of electronic documents of multiple business systems such as ERP, production system, marketing system, infrastructure management and control, scheduling management, collaborative office, technology management, economic law, etc. The business architecture diagram is shown in the following figure. Through the construction of this project, the following business capabilities of State Grid Corporation of China have been realized: front-end control of electronic files, whole-process management capabilities, unified management capabilities of electronic files, standardized electronic file formats, long-term preservation capabilities, and electronic file security storage capabilities.
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