Successful case of barcode asset logistics management system in China Mobile
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I. Overview
Jilin Yanbian branch is affiliated to China Mobile Jilin branch. Because the company also uses manual methods for purchasing and managing a large number of materials, the assets are purchased in different ways, in different quantities, uneven distribution, different values, different damage rates, and different depreciation rates. The difference is that it brings a lot of inconvenience to the management and inventory of assets, it takes a lot of manpower and material resources, and the procedures are cumbersome, the workload is large, the time is long, and it is easy to make mistakes. The more important thing is that although the group company has a good network environment However, various departments and subordinate units still operate independently, without forming a complete set of systematic management processes, and information cannot be fully shared, resulting in low work efficiency and serious information island problems.
It is precisely based on the needs of coordinated work between units at all levels and the informationization and systemization of material management that Yanbian Mobile has selected Beijing Jingcheng EAM as the ultimate partner among many barcode asset system suppliers, relying on years of system development and implementation Experience, professional development and implementation team, and high-quality after-sales service have won the trust of customers. At present, with the strong cooperation of both parties, the system has been initially launched and all work is progressing smoothly.
In this project, Jingcheng Company is based on the formed EAM barcode asset management system foundation, adopts advanced barcode technology, GPRS network technology and smart PDA technology, etc., and fully integrates the special business management mode and information system of Yanbian Mobile. It is seamlessly connected with the current office OA system and integrated operation and maintenance system of the mobile company, forming a basic platform for the entire company’s collaborative work, achieving full information sharing and comprehensive business coordination.
2. Key issues
1. The procurement module is divided into two methods: provincial-level company allocation and self-purchasing. For the receipt of provincial-level company allocation, the MIS system interface can be used.
Use EXCEL files to form purchase orders. Warehouse administrators can generate warehousing orders based on actual arrivals, and process the goods that have been ordered but temporarily not in the warehouse. They can be inquired and intelligently warned for orders that have not arrived. .
2. The outbound link also needs to generate outbound orders. The warehouse manager compares the actual outbound orders with the orders, reflects the materials in transit, and provides automatic warnings for overdue and un-arrival products, and provides reports, etc.;
For individual cables, plug-in connectors, and relatively fragmented products, because the smallest unit of bar code cannot be posted, this type of product can be managed by a tray or box unit in the inventory management. After entering the virtual warehouse, it can be classified and counted according to certain items; when the outbound order is printed, it can be summarized and printed, and it supports the classification and printing function according to the base station;
3. Warehouses are divided into four categories according to actual conditions, including planned transfer-in warehouses, planned transfer-out warehouses, actual warehouses, and warehouses in transit. The actual warehouses are divided into four types according to provincial branches, prefecture-level branches, county-level branches, and base stations. There are two types, but the warehouses are divided into regions through related fields, which is convenient for the later warehouse data according to the regional statistics;
Automatic allocation management can be realized between warehouses, and in the later stage, you can inquire about the inbound and outbound flow, details, inventory orders, etc., and print out various inventory reports (daily, monthly, sub-library, partition/base station statistics) and various related statistical analysis reports Wait;
4. According to the actual organizational structure of the mobile company, the system design must consider the versatility of the entire group company. Therefore, the personnel organizational structure settings and products, warehouses, suppliers, etc. must be flexibly set and adjusted according to the current actual situation. The data of the class system is unified, which is convenient for the later platform integration.
5. In the material management, it is necessary to add “basic material code (bar code)”, “provincial company code”, “project code” and “fixed asset code” several attributes, and at the same time add the identification function of new and old materials to facilitate subsequent statistics on new purchases The quantity of materials can be associated with asset tags and material tags through the scanner, so that the basic data of the asset tags can be updated uniformly.
6. The DT930/PDA collector needs to add related functions such as “warehousing, recall, requisition, original data import, and inventory” to facilitate simple operation and use by front-line personnel;
7. The system authority control must realize the automatic setting of inherent authority and temporary authority. The authority division can realize the functions of adding, modifying, deleting, printing, previewing, and querying according to the organization and related business functions. Unauthorized users cannot cross Regional or cross-functional query and operation, etc.;
Three, system characteristics
1. Advanced collection methods: make full use of the data collection functions of bar code collection equipment or PDA devices, and adopt GPRS/GPS network communication technology and wireless local area network technology to realize real-time data collection and mobile operations of various supporting equipment.
2. The collected data is complete and accurate: The system is based on a handheld computer PDA device or a mobile data collector (DT300 or DT930), which can store a large amount of bar code information into the device or directly transmit it to the server through the network. The collection efficiency is high, and the accuracy is greatly improved. .
3. Friendly interface and convenient operation: The EAS-EAM barcode asset system not only realizes all the functions on the original display terminal (DT300 or DT930) and is finished in Chinese, but also expands many new functions. It is a Windows Mobile-based PDA system user The interface is friendly, beautiful and easy to operate.
4. The system is safe and reliable: the establishment of the bar code asset system sets up a detailed security backup and recovery mechanism, and realizes hot backup of data from time to time. At the same time, it provides operation logs and personnel authorization. On-site equipment selects high-performance hardware products and network products. , Which makes the operation of the collection system more stable and reliable.
5. Two-way and fast information transmission channel: The real-time data acquisition system realized by GPRS/GPS network communication technology and wireless local area network technology will maintain the two-way interaction between the handheld device and the server, and the data can be transmitted to the server in time through the handheld device, or Through the server to send instructions to the device from time to time, to achieve two-way fast communication.
6. Advanced technology and good expandability: It adopts advanced computer application technology and has good expandability. The open system structure and long-term life cycle can meet the needs of sustainable development in the future. It can easily realize seamless data connection with enterprise ERP, CRM and other systems.
Fourth, the system structure
Jingcheng EAS-EAM Enterprise Asset Management System is a set of integrated information management system based on barcode developed for the management of fixed assets of various enterprises and institutions.
The system is mainly used in the asset management department, material management department, and comprehensive management department of enterprises and institutions. It can barcode the internal assets or materials of enterprises and institutions, and add, modify, write off, depreciate, and inventory assets or materials. , To manage the corresponding personnel, departments and other aspects.
Jingcheng EAS-EAM enterprise asset management system is based on a large number of network hardware equipment and barcode scanning equipment. The normal operation of these equipment ensures the stability of the system and is the prerequisite for the safe, efficient and stable operation of the production workshop management system, including:
1. Server: HP/IBM server: Zhiqiang 2.4×2/1G/72G×2/Gigabit network card or above
2. Wireless mobile collector: (CASIO DT300/DT900) for logistics in and out links
3. Wired scanning gun: (SYMBOL-LS2208) for data collection on the production line
4. Barcode printing equipment: (TSC-TTP243/Toshiba B-SX4T)
5. Wireless AP/PDA/wireless network switch, etc. (Pocket PC + Socket scanning card)
6. Barcode label paper and related consumables, etc.
Five, system function design
The EAS-EAM system can realize the following functions: budget planning management, asset purchase management, contract management, bidding management, asset storage management, asset allocation management, asset maintenance management, asset acquisition and exchange management, asset retirement management and asset depreciation, Early warning management and comprehensive statistical analysis, report system, etc.
1. System function module: realize the initialization, billing and balance of the information system, and at the same time, the operating user can be authorized in this module. The specific functions are: organization management, department information management, cost center management, user information management, System role management, approval flow maintenance, system backup and recovery, system operation log;
2. Data maintenance module: complete the definition of product information, warehouse information, personnel information and other partial categories, subjects, etc., and key functions such as: vendor management, supplier management, repairer management, asset type management, measurement unit management, and scrap result Management, product catalog management, asset structure management, procurement alternative library management;
3. Plan management module: complete basic services such as material and equipment procurement plan release, budget application, and contract execution query. The specific design functions are as follows: budget application, budget approval, budget query, bidding release, extranet bidding process, bid opening management, Supplier scoring, contract management, contract query, etc.;
4. Asset purchase module: complete all services of asset purchase and storage, including: purchase application, purchase approval, order management, asset inspection and receipt database, temporary purchase registration, purchase flow query, and comprehensive purchase query
5. Asset Requisition/Return Module: Including direct asset requisition, asset return, asset requisition query, asset return, asset change, asset change query, etc.;
6. Asset maintenance/retirement module: including asset repair application, asset repair approval, asset repair processing, asset retirement application, asset retirement approval, asset retirement processing, asset retirement query;
7. Asset allocation module: including asset allocation application, asset allocation approval, asset allocation processing, asset allocation return, asset allocation query, and completion of material allocation and accounting between provincial companies, municipal companies, and county-level companies;
8. Asset leasing module: asset ZI lease registration, asset lease return, asset lease query, asset inventory;
9. Asset depreciation/early warning management: asset depreciation, warranty expiration asset warning, asset budget exceeding warning, etc.;
10. PDA application module: including PDA material storage, material export, inventory, inventory query and early warning, etc.;
11. Decision analysis management module: The intelligent decision analysis system is based on data mining technology, which can realize the actual comparison analysis of asset budget, asset purchase statistical analysis, asset inventory statistical analysis, asset acquisition statistical analysis, asset information query analysis, asset life cycle query, Intelligent chart analysis, comprehensive report system and other functions provide a basis for company report output and leadership decision-making;
6. Implementation benefits
The Jingcheng EAM barcode asset management system was successfully launched in Yanbian Mobile Company, realizing the information linkage between more than 30 sub-units of the mobile company from the provincial to county level, and realizing the transfer of assets from procurement, warehousing to requisition, delivery, and use. Through the whole process management, the daily accounting and management of fixed assets have been completed, and the increase, decrease and related changes of fixed assets have been fully reflected.
The system provides fixed asset evaluation, fixed asset impairment and depreciation accrual and apportionment, asset allocation and asset inventory management, and helps the company manage fixed assets more effectively and comprehensively, and track and manage fixed assets. Departmental assessment of asset costs improves the efficiency of fixed asset management, ensures the accuracy of asset data, and simplifies operations to increase speed.
By optimizing the management process through the system, and standardizing the work process through barcode technology, it is convenient for data collection, improving data accuracy, fully controlling asset status, reducing management costs, and improving operating efficiency. The successful launch of China Mobile Yanbian’s barcode asset management system symbolizes sincerity Another breakthrough of the EAM management system in the telecommunications industry has strengthened Jingcheng Software’s determination to go deep into the mobile and telecommunications fields.
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