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Program overview
Fixed asset management is an important part of enterprise management. Fixed assets have the characteristics of high value, long service life, scattered use locations, and difficult management. Many companies may have encountered the following problems in the process of fixed asset management:
1) Inaccurate asset depreciation data —- can not accurately reflect the business results and performance of the enterprise.
2) Inaccurate book value statistics —- lead to loss of assets.
3) Heavy inventory work, time-consuming and labor-intensive —- Information is not reflected in a timely manner, which affects the operational efficiency of the enterprise and leads to repeated asset purchases.
On the basis of fully researching and analyzing the business needs of enterprise fixed asset management, the fixed asset management barcode solution introduces barcode technology into fixed asset management, effectively solving the problem of enterprise fixed asset management, and making it easier and more effective for enterprises to manage fixed assets.
The role of barcode in fixed asset management
1. Why do we need to introduce barcodes in fixed asset management?
Due to the scattered use of fixed assets, even with the support of the management system, the nature and workload of fixed asset label formulation, filling or printing, pasting, asset status tracking, inventory, etc. have not been well changed and improved. , Fixed asset management is still a combination of manual and computer management. Therefore, it is necessary to introduce bar codes to effectively solve the bottleneck problem of decentralized collection and input of fixed asset data, so that the functions of the fixed asset management system can be maximized.
The fixed asset bar code management system is a management software that is characterized by physical management and aims to simplify complexity. In response to the inconsistency between the physical objects and the financial accounts that often occur in the management of fixed assets, it uses bar code technology to solve problems for enterprises. Make enterprise management methodical and consistent with accounts. Enable corporate decision makers to fully understand the situation of all fixed assets.Greatly increase the cost of the enterprise, and truly realize the principle of strict economy
2. How to introduce barcode into fixed asset management?
1) Print barcode labels for fixed assets
Cancel the fixed asset labels written by hand or printed by ordinary printers. On the basis of the original fixed asset code, the fixed asset number is expressed by bar code symbols, and a special bar code printer is used to print out the fixed asset label of a special medium.
Professional bar code printers can print special films such as PET, PVC, etc., so waterproof, oil-repellent, and tear-resistant PET label paper can be selected to ensure long-term storage and clarity of fixed asset labels.
2) Paste labels with barcode information on fixed assets
3) Use a handheld data terminal with barcode scanning function for on-site management of fixed assets
Fixed assets are distributed in various departments and places of the enterprise, and the tracking and inventory of fixed assets must go to each site for data collection and entry. At this time, the fixed asset manager is equipped with a handheld data terminal with barcode scanning function, which can carry out on-site data collection, information entry, including status changes, changes in the use of departments, and other remarks.
At the same time, relevant information can be queried on site, and relevant data in the system will be downloaded to the handheld terminal before that.
4) Upload and synchronization of data
Upload the data collected on site to the fixed asset management system, and automatically update the data in the system. At the same time, the updated data in the system can be downloaded to the handheld terminal for inquiries and calls on site.
Features and advantages of barcode solutions for fixed asset management
It is based on physical management and characterized by the application of barcode technology.
1) Powerful use function
The fixed asset barcode management system includes asset addition, change, scrapping, damage, depreciation, allocation and use of departments, use of department changes, management personnel settings, asset exchange between departments, batch transfer, barcode printing, various reports, groups and queries , Use expiration alarm, etc. For each fixed asset, all detailed information such as purchase, entry, put into use, use department, depreciation and withdrawal can be inquired. The fixed asset barcode management system centralizes the originally scattered management information and combines them into a management platform with overall functions.
2) Unique authority management
In the fixed asset barcode management system, the different responsibilities of each operator are fully considered, and the corresponding operation authority is assigned to each operator. Through identity authentication and password identification, the operator is guaranteed to perform limited operations within the scope of his duties, and the system is guaranteed. information security.
3) Barcode technology
In the process of fixed asset management, a unique barcode identification is assigned to each physical object in the enterprise:
1) After the hand-held data terminal scans the bar code mark like a fly, the bar code will be interpreted to accurately identify each physical object.
2) The detailed information of the identified physical object is stored and transferred to the computer to accurately complete the inventory of the physical object
3) The automatic error correction and real-time alarm function fundamentally eliminates the inevitable errors, misses, and duplicates during manual inventory in the past, ensuring the complete authenticity and reliability of the first-hand data in the basic-level physical statistics.
4) It has the management function of low-value consumables and information products
Consumables have the characteristics of low unit price, large quantity of use, and a certain amount of inventory requirements. Effective management of low-value consumables will greatly reduce office expenses and increase the economic efficiency of enterprises. With the continuous improvement of the degree of enterprise informatization, the management needs of various information products will also become increasingly prominent. Therefore, the fixed asset management barcode solution incorporates the management of low-value consumables and information products into the solution to meet the needs of enterprises for comprehensive management of various materials.
5) Automatic depreciation
In addition to the daily complicated management, statistics, and verification of fixed assets, the VCANS fixed asset management barcode solution also provides the function of automatic depreciation.
Benefit evaluation
1) Improve the speed and accuracy of asset management, so that various asset management can be truly implemented.
2) Easily manage fixed assets, and you can control all-round fixed asset information within the size of the office, improve operating efficiency, and reduce costs.
3) Provide a more reliable basis for enterprise asset evaluation and decision-making, and avoid hidden dangers that may be caused by the enterprise in the fixed asset management link.
4) Promote enterprise asset resetting, reorganization, financing, and listing to create good conditions.
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