Successful Application of Bar Code Management System in the Fixed Assets of Nanjing Education Bureau
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In recent years, the state has increased its investment in education. Schools’ fixed assets have greatly improved in terms of quantity, structure, and quality, and the number and value of state-owned assets owned by schools have increased day by day. The school’s fixed assets are not only school property but also an important part of state-owned assets. They are used to cultivate talents, ensure the smooth progress of teaching, administrative office, and life logistics, and provide a good material foundation for running primary and secondary schools. To this end, the Nanjing Municipal Bureau of Education issued the “Notice on Doing a Good Job in the Supervision of Educational Assets in Nanjing”, which aims to further strengthen the asset management and supervision of the educational system in Nanjing, maintain the safety and integrity of state-owned assets, and promote the rational and effective use of assets. , To ensure and promote the development of education in Nanjing.
Challenge: Traditional asset management methods need to be improved
Due to historical reasons and management inertia, asset management in primary and secondary schools has yet to be improved in terms of system and supervision to meet the needs of modern school management. The educational asset management project for elementary and middle schools in 14 districts and counties of Nanjing City aims to solve the following problems:
First, the management system is not smooth and the efficiency of management personnel is not high. Part of the specific work of asset management is implemented by the school. Many schools think that fixed asset positions are optional and do not have dedicated fixed asset management personnel. Instead, personnel from the general affairs and logistics department are responsible for the entire school’s asset management, purchases and transfers. , Cancellation and registration at any time. In each subject office, substitute teachers will concurrently serve as the asset management of the subject branch, and do a good job of inventory, acceptance, warehousing procedures and change registration of items. All personnel are part-time. Substitute teachers are usually busy teaching subjects and have little time and energy to manage fixed assets. At the same time, the functions of the general affairs department overlap, and the unclear division of labor leads to the situation of “everyone is responsible, no one is responsible” for fixed asset management, which fails to meet management standards.
Second, assets are unclear, idle and wasteful. The inventory of fixed assets is unclear, the accounts are inconsistent, “there is no account”, and the phenomenon of “there is no account” occurs from time to time. In addition, some schools blindly pursue complete and innovative purchases of fixed assets. On the one hand, valuable facilities are left idle for a long time, the utilization rate is low, and their use efficiency is not brought into full play. On the other hand, teaching funds are strained.
Third, the supervision is inconvenient, and the inventory work has not been implemented. Managers rarely go through professional learning and regular training before taking up their posts. The standards, divisions, and management methods of fixed assets in different schools are not the same, which poses obstacles to supervision. The earliest manual account book records due to personnel changes, school relocation and errors in manual operation, poor reference and high error rate. In recent years, some schools have begun to use Excel spreadsheets or fixed asset management software to implement school fixed asset management, but the problem still exists: manual input still has errors; the inventory of fixed assets needs to be checked one by one, which consumes a lot of time; every time the inventory is performed It is possible to discover the problems in the management of fixed assets.
Automatic identification scheme: perfect educational asset management
Based on the analysis of the basic procedures and management difficulties of school fixed assets management, following the “Administrative Institutions’ State-owned Assets Management Measures” and actual work needs, the Nanjing Municipal Education Bureau promulgated the “Regulations on Doing a Good Job in the Supervision of Educational Assets in Nanjing” “Notice”, at the same time constructing an educational asset management network to realize online dynamic real-time supervision and management of the allocation, use, and disposal of state-owned assets of grassroots units within the jurisdiction. The network platform has a uniform standard for fixed assets and low-value durable goods that have a service life of more than one year and basically maintain their original physical form during use, and they are fully registered and accounted for. The management system adopts bar code management, which requires the items registered in the register to stick bar code labels and leave a handheld data collector interface to accurately and efficiently manage fixed assets.
The barcode printing equipment in the Nanjing Educational Assets Supervision System comes from Zebra Technology. A total of 632 Zebra 888-TT printers are used in 14 districts and counties of Nanjing and most of the municipal party committee directly affiliated institutions, ensuring the smooth and stable campus asset supervision network .
Zebra888-TT desktop bar code printer inherits Zebra’s consistent technical advantages and excellent quality, compact size and easy operation. Zebra888-TT has flexible connection options (such as serial ports, USB ports and parallel ports) that can be easily integrated into existing systems. The ABS double-layer structure and 4 inches (102mm) per second printing speed make it suitable for small and busy working environment. It can not only reduce training requirements, but also reduce operating costs. Especially worth mentioning is that Zebra888-TT printer is specially designed for the Greater China market, with standard Chinese bitmap fonts (Traditional Kaiti and Simplified Songti) and Chinese documents and software user interface.
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After adopting bar code management, campus fixed asset management has been simplified, and the accuracy and efficiency have been improved at the same time. Basic management personnel collect complete asset information elements, including: name, model, specification, storage location, quantity, unit price, purchase date, responsible person, use department, use status, use direction, increase method, source of funds, manufacturer and factory Date and other information. Zebra888-TT prints labels according to the required quantity according to the input information. The management personnel follow the principle of not only easy to observe and inspect, but also not easy to damage, the zebra “regular label” shall be pasted on assets larger than 20cm×20cm×20cm, and those smaller than this size can Paste the zebra “mini tag”. When counting fixed assets in future work, you can easily, accurately, and efficiently obtain fixed asset information with a handheld data collector, and realize real-time collection of campus fixed asset management network data.
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Realize management benefits
Through informatization and automatic identification technology, Nanjing’s education department has realized efficient management of state-owned fixed assets, using barcodes to track assets throughout the process and real-time information entry, so that fixed asset information can be updated quickly and in a timely manner to avoid information updates that are not in time. Management error. The competent department can grasp the fixed assets of the grassroots units within the jurisdiction without leaving the house, and give corresponding guidance to realize dynamic supervision and achieve scientific planning. The Education Bureau can obtain information on fixed assets that could only be learned every month, and now it can realize real-time online query, and can classify statistics by region and variety, and use the existing automatic identification technology and information platform network to understand the effective use and progress of fixed assets. Allocation has saved 20% of fixed asset investment in half a year.
At the same time, primary and secondary schools can also use barcode management to save primary management time, eliminate the manual input process for each count, and realize real-time upload of the latest information, which improves the efficiency of fixed asset management and enhances the effect.
The Zebra barcode printing solution has also been recognized by basic schools in the actual application process: the printer has excellent performance and is easy to use; the sticky notes have undergone various acid and alkali washing in the biological laboratory, and they are still clear and firm after being smoked in the cafeteria; In the promotion of the Nanjing Educational Assets Supervision Network Project, the technical service personnel of Zebra Technology and its partner Jiangsu Co-Creation Software Responsibility Company are always with customers. Co-Creation Software has helped more than 9,000 primary users to establish an asset management information system. , Provide full professional support services during the project introduction phase, pre-training, system promotion, project training, on-site guidance, production and account settlement, system operation, routine maintenance, upgrade training and other links to ensure the smooth and stable operation of the campus asset supervision network.
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Broad application prospects
The management of school fixed assets is a systematic project involving multiple departments, and it is also an important task to maintain the safety and integrity of state-owned assets and improve the efficiency of use. It has far-reaching significance. As a fast and efficient automatic identification technology, bar code is increasingly widely used in various industries, and it has become the first choice of many companies in the management of fixed assets. The adoption of barcode technology by Nanjing Education Bureau and its satisfactory results confirm the reliability and safety of this technology. I believe that barcode technology will have more opportunities to give play to its advantages on the road of state-owned asset management and public asset management to assist users. Convenient, accurate and efficient asset management work.
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