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Fixed asset management is an important part of the daily management of enterprises and institutions. How to strengthen management of the ever-increasing fixed assets and equipment in the process of enterprise development is an important issue faced by enterprises and institutions. Due to the continuous development of enterprises and the continuous increase of fixed assets, enterprises have problems with scattered data and long statistical time in asset management, and the problems that cannot be reflected in the books in time when assets are transferred. Due to the large amount of inventory work and the lack of timely information response, it often leads to repeated asset purchases, which greatly increases the cost of the enterprise and affects the efficiency of the enterprise.
In order to strengthen asset management, improve the level of internal management, and provide corporate managers with a more scientific basis for decision-making, more and more companies have introduced barcode technology to implement barcode management on fixed assets. At present, barcode technology has been widely used in retail, logistics, manufacturing and other industries. Barcode technology can help companies realize the information management of assets, solve the problem of inconsistencies between the physical objects and the accounts that often occur in asset management, reduce the blind spots in the management of fixed assets in corporate management, and enable corporate leaders to sit in the office. Understand the overall situation of all the assets of the enterprise.
With the continuous deepening of the application of barcode technology in asset management, the good economic and management benefits it brings have begun to appear, especially in the management of large group companies, which are mainly manifested in the following aspects.
1. Improve the management efficiency of the head office to the branch companies. The combination of bar code technology and information system can enable the head office to quickly and timely understand the asset management status of the branch company, which not only improves the efficiency of the company’s management department, but also enables managers to have an overall grasp of the company’s asset status. 2. Improve asset management efficiency and reduce asset management costs. Through bar code technology, the past year-end inventory and statistics of fixed assets have been changed. The use of fixed assets can be inquired at any time, and the use and depreciation of fixed assets can be grasped at any time. This greatly improves the efficiency of the company’s management department and avoids repeated purchases of fixed assets. Cause waste and reduce labor costs. 3. Optimize procurement methods and improve the management of fixed assets. Through bar code technology, you can have a clear understanding of the fixed assets situation, avoid the waste caused by blind procurement, and improve the management level.
Bar code technology can enable the company to comprehensively and quickly grasp the company’s use of fixed assets. Companies can set their own generation rules, and they can code and print labels themselves. Asset management barcode can realize the tracking management of the entire asset life cycle of the physical fixed assets from purchase, use, and retirement. Solve the inconsistency of accounts, cards, and objects in asset management, improve the accuracy of asset inventory, and reduce the intensity and difficulty of asset management. To help customers meet the full, accurate and detailed, timely and dynamic fixed asset management requirements.
Sinopec loses weight
China Petroleum & Chemical Corporation Guangdong Guangzhou Petroleum Branch (hereinafter referred to as Guangzhou Petroleum Branch) is based on the reorganization and restructuring of China Petroleum and Chemical Corporation. The unincorporated unit established is the largest oil product sales enterprise in the Guangzhou area and was established in January 2001. Mainly engaged in petrochemical products such as gasoline, diesel and chemical products, with annual sales of nearly 2 million tons and annual sales of about 6.5 billion yuan. The existing fixed assets are more than 700 million yuan.
Guangzhou Petroleum Branch integrates wholesale, retail, and distribution. It has more than 10 oil product distribution operation departments and more than 200 gas stations in the whole district, forming a networked chain operation pattern, and implementing unified resource channels and unified quality of operation and operation The “five unified” management of standards, unified pricing, unified transportation, and unified settlement guarantees the quality of oil and standardized operations. The fixed assets of Guangdong Petroleum Branch have the characteristics of high value, long service life, scattered use locations, and difficult management. The general fixed asset equipment that it owns, such as office equipment, electrical appliances, network facilities, furniture and other office type fixed assets, daily use, supervision, maintenance, inventory, traditional manual accounting plus pure manual operation, to manage The work of the personnel brings a heavy burden. In actual work, it is often impossible to accurately correspond to accounts, cards, and objects, which invisibly increases management costs and increases the risk of loss of fixed assets.
In order to strengthen the management of enterprise fixed assets, Guangdong Petroleum Branch strengthened the overall informatization construction at the enterprise management level on the one hand, including the use of SAP system to build an enterprise information platform, on the other hand, it is also gradually adopting mature and low-cost barcode technology. As an auxiliary means of asset management, combined with professional fixed asset management software to improve the level of enterprise asset management.
Guangdong Petroleum Branch began to cooperate with American Zebra Company, a leading international professional barcode printing solution provider, in 2006, using barcode technology to identify and manage fixed assets. Through the early-stage coding of its own asset types, Guangdong Petroleum Branch has assigned unique coding numbers to the fixed asset equipment of its various departments and branches. The content of the asset tag refers to the information content of the asset card, and the main fields include asset code, asset name, specification model, user department, manufacturer, etc. After the implementation of the SAP system software, the fixed asset management module was activated, paving the way for the next step of using data collector equipment to assist manual management and the use of bar code fixed asset management software.
Figure 1: Structure of Sinopec Barcode Management System
The platform of the entire system is a multi-layer application system structure, and the data is concentrated in the service center of the Guangdong Province headquarters for processing. It has the following characteristics: 1. Practicability and economy. The overall structure of the system adopts the B/S model, the data is concentrated in the headquarters, and all data import and export are performed on the server side, and the branch does not need to increase additional network infrastructure investment. 2. Advancement and maturity. Using the Internet/Intranet network transmission application technology, the data is interacted based on the HTTP protocol. The technical realization is the current advanced access mode, and the technology maturity is also guaranteed. 3. Reliability and stability. The reliability and stability of the network are established on the basis of the existing Sinopec network, which can meet business needs. 4. Security and confidentiality. In the system design, not only consider the full sharing of information resources, but also pay attention to the protection and isolation of information. Therefore, the system should take different measures for different applications and different network communication environments, such as VLAN/VPN within the system, etc. System security mechanism, data access authority control, etc. 5. Scalability and easy maintenance. In order to adapt to the changing requirements of the system, the simplest method and the lowest investment must be fully considered to realize the expansion and maintenance of the system. When adding a new department for the use of fixed assets, it only needs to be connected to the existing Internet/Intranet.
Figure 2: System structure diagram
One of the key applications in the entire fixed asset system is to generate barcode labels according to business rules, adopt mature commercial controls in technical implementation, and complete them through system calls. Setting the bar code rules of assets is to assign corresponding field meanings to the corresponding bar codes, so that the bar code information is no longer a set of meaningless numbers, but a set of identifiers covering the information required by the user. Guangdong Petroleum Corporation chose Zebra’s TLP2844 barcode printer to conduct barcode management on each fixed asset. The barcode reader can check the label content of fixed assets with the data in the database, and process normal or abnormal data to get the actual situation of the fixed assets, and can generate inventory profit schedules according to units and departments. Inventory loss schedule, inventory loss schedule, inventory summary table, inventory summary schedule.
Figure 3: System application mode
For companies that need barcode management, the choice of printer is also very critical. First, consider the versatility of printing equipment to protect investment. The printing equipment should be extensible. It should not be limited to a certain brand of printers, but should be able to be used normally when the equipment provides the correct driver; secondly, the system can be used in the application process, and the user can define the label format by himself and be able to choose a variety of Standard symbology. The TLP2844 barcode printer of Zebra Company selected by Sinopec Guangdong Petroleum Company this time adopts the OpenACCESSTM design to not only simplify the media loading operation, but also make the operation easier. The supporting program adopts the most common EPL printer programming language, which makes the equipment highly compatible and can be effectively compatible with Sinopec’s SAP system. The asset ledger data exported from the SAP system can be quickly imported and exported with the barcode management system, which greatly improves the difficulty of operation and work efficiency of the staff.
After using barcode technology to manage fixed assets, Guangdong Petroleum Company enters the relevant data of each newly purchased asset into the computer, and the Zebra printer will automatically print and generate a sticker barcode. The content on the barcode can be set by the user, including Contents such as asset name, date of purchase, storage (department of use), etc. Pasting the barcode on the physical asset not only clearly distinguishes the use department of the asset, but also brings great convenience to the inventory. The inventory staff does not need to record the asset code and check the account book to perform the inventory, only through a special barcode recognizer. When reading the barcode on the asset, the barcode information is automatically stored in the barcode recognizer.
Through the implementation of barcode management, Sinopec Guangdong Petroleum Branch has greatly improved its work efficiency. It used to be that dozens of people needed to spend several months on asset inventory, but now a few people can easily complete it in a few days; the original cumbersome depreciation The calculation work takes a few days, and now it can be completed accurately in a few seconds; the original large number of repeated purchases and a large amount of idle waste can now be resolved in time. Barcode management enables companies to increase benefits and reduce costs, while also standardizing the material management process, realizing an effective balance of materials and inventory resources, improving the accuracy of material demand planning, accelerating inventory turnover, reducing inventory backlog, and achieving The dynamic control of material inventory information has greatly improved the efficiency of the enterprise.
The relevant leaders of the Financial Assets Department of Sinopec Guangdong Petroleum Branch introduced: “The use of simple fixed asset software combined with barcode technology and equipment to manage physical assets throughout the process has improved the financial management level of Sinopec Guangdong Petroleum Branch. Zebra Technology, USA The TLP2844 barcode printer provided by the company according to our actual needs has good printing quality and fast printing speed, which guarantees the later barcode scanning speed and the accuracy of data collection. E-based management reduces a large number of paper documents, making our The working environment is relatively clean and tidy.”
About Zebra Technologies
Zebra Technologies (Nasdaq code: ZBRA) provides companies with innovative and reliable on-demand printing solutions that improve business processes and support secure applications in 100 countries around the world. More than 90% of Fortune 500 companies use Zebra printers. Zebra products (eg, thermal barcode printers, “smart” label printers, receipt printers, card printers, etc.) can be used in a wide range of applications, helping to enhance safety, increase productivity and product quality, reduce costs, and improve customer service. So far, Zebra has sold nearly 5 million printers, including RFID printers/encoders and wireless mobile solutions. In addition, Zebra also provides software, connectivity solutions and printing supplies.
For more information about Zebra barcode printers and RFID products, please visit: www.zebra.com.cn
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