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1. Customer profile
The Hubei Provincial Library was founded in 1904 and is the first provincial public library to be established and opened to the outside world in modern Chinese history.
There are 269 employees in the library, and the collection has a total of more than 5.98 million volumes (pieces), including more than 460,000 rare books of ancient books, a total of 260.8 TB of digital resources available for readers, and nearly 50 disciplines (fields) documents At or close to the research level.
2. Problems and project goals
Facing problems:
1. The Hubei Provincial Library insists that it is open to the public for free 365 days a year, 80 hours a week, with a huge collection of books and a large number of daily readers. Fixed assets are scattered and difficult to manage in a unified manner.
2. There are many types of assets, which can easily lead to inadequate management and implementation and increase asset risks.
3. The amount of assets is huge, and asset inventory is time-consuming and labor-intensive
Project Objectives:
Improve the asset management system, scientifically and clearly divide management authority and responsibilities;
1. Effectively avoid the loss of assets and keep abreast of asset usage status in time;
2. Reduce inventory workload and improve inventory efficiency;
3. Realize tracking management from purchase to receiving, borrowing, renting, selling, transferring, allocating, repairing, and exiting;
4. Effectively manage a large number of low-value consumables, fixed assets, and office supplies;
3. Youwei Asset Management Solution
Youwei Asset Management System meets the needs of the Hubei Provincial Library. It is designed for the Hubei Provincial Library to realize the management of the entire life cycle of assets. The system takes fixed assets as the core and barcodes as the main line.At the time of asset registration, each fixed asset is given a unique “asset ID card”-barcode orRFID.
From the budget requirements of the assets, the procurement inspection and income library, to the transfer, disposal, and scrapping of the assets, the entire process will have detailed related management, including the use of units, personnel, and records of changes and maintenance. And through the strict and standardized management process of the system, the utilization rate of assets is improved, and the repeated waste of resources is avoided. Start control from the source of assets, realize the source management of assets, and solve the problems of inconsistent accounts, cards, and objects in asset management, unclear assets, unclear equipment, idle waste, inflated assets, and asset loss.
4. Highlights of system functions
Youwei adopts advanced barcode technology to manage assets, which greatly improves the efficiency of asset inventory, and solves the problems of irregular library asset management and heavy workload in the past, changed the existing management model, and effectively improved the book The asset management level of the museum.
The “asset management system” combines computer technology and barcode technology to give each physical object a unique barcode asset label. From the beginning of asset purchase to asset withdrawal, the entire life cycle can be tracked and managed throughout the physical asset.
Provide all-round, reliable and efficient dynamic data and decision-making basis for library asset management, realize informatization, standardization and standardized management of asset management, comprehensively improve the efficiency and management level of library asset management, and enable asset management Become easy, accurate, fast and comprehensive.
Youwei Asset Management System can greatly improve work efficiency, increase benefits, and reduce costs in actual work, which helps to truly realize the principle of strict economy.
The simple and easy-to-learn user interface and powerful system functions of the system stand out among many similar systems.
The previous time-consuming and labor-intensive asset inventory work can now be easily completed by only one or two people in a short period of time;
The previous large number of repeated purchases and idle wastes are now resolved in a timely manner.
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