RFID is used in scientific research notebooks to protect intellectual property rights
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Laboratory notebook manufacturer BookFactory has launched an RFID scientific research notebook that allows users to track the movement of the notebook in the office. The scientific research notebook is extremely valuable to pharmaceutical, food or pharmaceutical companies because developers use it to record the development process of new products, prescriptions, and technologies. If a company needs to prove that it is the first developer of a new drug or flavor or wants to apply for a patent on a product, the record book is very important evidence, worth several million dollars.
BookFactory and FileTrail cooperate, a record management software and technology company, FileTrail will install RFID reader infrastructure and software to manage the mobile data of the notebook in the office. BookFactory is about to sell notebooks with embedded RFID tags and automatically send the ID number to the reader.
Andrew Gilmore, Chairman of BookFactory, presents RFID scientific research transcripts
For the past 6 years, BookFactory has sold serial scientific research notebooks to pharmaceutical companies and food manufacturers. The company assigns a serial notebook to employees, and employees use it to record R&D results. Because the data recorded in the notebook is extremely valuable, and the theft of intellectual property or commercial espionage is the industry’s most worrying issue. To ensure their safety, the company will find ways to ensure the safety of the record book. Generally, the staff can record their findings in the logbook, but they must never leave the office with the logbook. These are the property of the company.
At any time, the company can request to return the record books, lock them in a safe or copy them into microfilm. In the event of a patent dispute, the record book can be used as evidence, which is more convincing than the electronic record, which can be copied, said BookFactory chairman Andrew Gilmore.
Serialized RFID logbook per page
If the notebook leaves the office or falls into the hands of others, it will cause great trouble to the development company. FileTrail often receives inquiries from customers, hoping to provide a way to track laboratory records to ensure that they do not fall into the hands of others, according to John Packowski, the company’s director of marketing and public relations. Sticking the RFID tag directly on the notebook is not a security solution, he said, because the tag can be torn off.
In January of this year, Gilmore said that FileTrail and BookFactory are working together to find a solution. FileTrail provides RFID tags embedded in the notebook, and software and hardware installation. The two companies released the new system at the annual food technology conference.
When the notebook is printed out, BookFactory embeds an EPC Gen 2 UHF passive RFID tag on the cover and the back, and the tag contains a unique ID code. The company then uses a reader to read the tag to ensure that it is working properly. When the user receives the book, he scans the label and enters the serial number printed on the cover and other data in the system, such as the recipient and movement restrictions, such as which areas of the office are allowed to enter.
One EPC Gen 2 UHF passive RFID tag is embedded on the cover and back of the record book
FileTrail will meet with each new customer, Packowski said, to build an RFID system to meet the specific security needs of different companies. Some companies may only want to ensure that the notebook does not leave the office. In this case, the company can install a doorway at the entrance of the building. The tag reading distance is 10-12 feet. Packowski said that when the tag passes through the doorway, the reader can capture its ID code. FileTrail’s RFID recorder tracking software can collect information and send alerts to relevant personnel.
If the company just needs to take inventory of records, it can purchase a handheld FileTrail RFMobile portable RFID detector to read the tag ID code.
In many cases, the specific needs of the user may be more complex. The software can configure a visual map of the office to indicate the real-time location of the notebook. FileTrail RFID readers can be installed in ceiling tiles, under tables, and beside aisles.
If unauthorized behavior occurs, the software can also send notifications or alarms, such as a notebook entering the wrong compartment, leaving a compartment, and entering a copy room. Moreover, Packowski said, the software integrates with the company’s existing employee ID system so that it can capture and record the identity of people entering the cubicle or office.
For users, the biggest benefit is that intellectual property rights are protected to avoid losses caused by the theft of intellectual property rights.
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