Jingcheng Software helps China Mobile realize group material management
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I. Overview
China Mobile Communications Group Jilin Co., Ltd. has 9 city and state branches, 4 directly affiliated units and 40 county (city) branches. With the continuous expansion of the company’s scale, the group company has a large number of base station construction projects every year. Cost, most of the materials are centrally purchased and allocated by the group. Due to the different quantities, uneven distribution, different values, different damage rates, and different depreciation rates of the purchased materials, the management and inventory of materials need A lot of manpower and material resources, and the procedures are cumbersome, the workload is large, the time is long, and it is easy to make mistakes, especially for the procurement, distribution, distribution, inventory, accounting management and other links of a large number of materials. The control is not very precise, resulting in a large number of business bottleneck.
In order to comply with the company’s idea of efficient operation and accurate management, the company must rely on advanced information technology and bar code technology to strengthen material management. Through the construction of the bar code warehouse material system, a complete group material procurement and distribution management system can be established to achieve accurate material Management, clear inventory accounting, full data sharing, timely query and analysis, and accurate decision-making basis for leaders can fully realize the centralized management of the group company, reduce procurement costs, improve the transparency of material management, and strengthen the informatization construction of the group company. Improve the comprehensive management ability and competitive strength of the group company.
Based on the scientific and technological innovation and enterprise informatization construction opinions put forward by the group company, Beijing Jingcheng Zhibo Software Co., Ltd. and Yanbian Mobile Company reached a strategic partnership at the end of 2006. The two parties carried out systematic research and development and implementation of Yanbian Mobile Company’s material management. Based on advanced barcode technology , automatic identification technology, wireless network technology and GPRS network technology, fully combine intelligent data collector, PDA palmtop computer and wireless communication technology, realize the barcode management of warehouse materials of Yanbian Mobile Company, and achieve the real-time linkage of inter-departmental business, data For the purpose of seamless sharing, improving efficiency and reducing costs, the first phase of the system has been completed, and the implementation effect is obvious. Yanbian Company has also deeply felt the benefits and value brought by the new technology change to enterprise management.
2. Demand analysis
The system adopts B/S+C/S structure design, and the background adopts SQL Server2000 database, which can satisfy the stability and accuracy of leading B/S system query and large data volume operation. Adopting a modular design, it is divided into multiple modules such as organizational structure management, supplier management, product catalog management, procurement plan management, procurement process management, contract execution management, procurement effect analysis, decision support system, etc. Permissions are updated, roles with different permissions have different administrative powers.
Supplier management realizes the assessment and management of suppliers, realizes the hierarchical management of suppliers, and forms a dynamic supplier database.
Product management establishes a standardized product information catalog database, and each manufacturer fills in the products provided by the manufacturer through the standardized format, which is entered into the product information database after review by our company, so as to realize the automatic update of the product information database.
Realize the preparation of annual, semi-annual, quarterly and monthly procurement plans, and can adjust the procurement plan at any time, realize the requisition process for unplanned materials, and the time limit from requisition to arrival is long. The procurement process of all types is initiated from the requisition application to realize the internal management process of bidding procurement.
Material inventory management Through the arrival notice and the arrival list, the material code is printed in the corresponding material code library and pasted on the goods. The large package without unpacking realizes the large package code and detailed code, and the single material without unpacking, Paste the detail code. Based on PDA and GPRA network technology, it realizes the management of procurement, storage, allocation, inventory and scrapping of various engineering materials, spare parts and instruments, and IT materials.
The decision support system needs to have a powerful statistical query function, which mainly provides the basis for purchasing decisions. Users can set up a variety of statistical query templates according to business needs, and the relevant authority personnel can use the statistical query templates to realize the statistical query function of the information concerned by the procurement project.
3. System Features
The construction of the Jingcheng barcode material management system will establish a good information communication platform for Jilin Mobile Company and its subordinate branches, county-level companies and base stations in various places, which can concentrate the scattered material procurement and distribution to the group headquarters to form a complete group of materials The procurement and distribution management system achieves precise management of materials, clear inventory accounts, full sharing of various data, timely query and analysis, and provides accurate decision-making basis for leaders, which can fully realize the centralized management of the group company, reduce procurement costs, and improve the transparency of material management. , strengthen the informatization construction of the group company, improve the comprehensive management ability and comprehensive strength of the group.
The barcode material management system supports flexible barcode scanning and import operations. The document printing format is completely designed in accordance with standard documents. It supports multi-unit printing, and the printing format is beautiful and beautiful. The system supports purchase storage, storage, transfer, inventory, The operation process of many documents such as scrapping, samples, goods price adjustment, etc., and provide various statistical summaries of goods, query and printing of detailed accounts. Various data formats can be imported into Excel format, the software supports fuzzy query, has inventory alarm function, and supports multi-page printing.
The barcode warehouse material management system of Jilin Mobile Company is divided into two parts: the group head office material management system and the city and county-level branch management system. The system is designed with a distributed data structure, which can be operated independently and related to each other. Data can be realized according to different jurisdictions. The seamless sharing of the system is as follows:
Through meticulous market research, excellent technical capabilities and convincing successful cases, Jingcheng Software Co., Ltd. has proposed an overall solution for the Jilin Mobile barcode material management system. The system can effectively improve the operational efficiency of the current material business, optimize the material business process, and provide It is the best system platform for the entire provincial company and the city and county-level branches to realize automatic, process-based and intelligent EAM management.
Among them, the head office can directly access the data in the material system of the branch company, and the branch company can directly access the data of the county-level company and the base station. According to the organizational structure of the group company, the document query and printing authority is designed layer by layer, which is the material management system of the group company. The basis for stable, efficient and accurate operation.
The system design fully considers the flexibility and integration of information. Today’s dynamic information can be designed on the home page of the system to promptly inform every employee who enters the system to know the material dynamics at any time. These dynamics include all group or branch purchasing information, order information, Allocation information, inventory information, logistics information, financial accounting information, cost information and decision analysis data information, etc. In addition, based on the internal short message service platform and forum, the effective interaction of information between companies can be formed, which can help employees, A seamless communication platform has been built between branches and departments to realize full sharing and timely exchange of information.
4. System function
The content of Jingcheng barcode material management system includes: authority management, material procurement management, material allocation/allocation management, material inventory management, material scrap management, material inventory management, material return management, material sample management, material financial accounting management, Comprehensive statistical report system and leadership decision analysis system, etc.;
1. System role management: It is to manage the name of the role and the permissions it includes. Considering the different internal organizational structure and division of labor of different companies, this system provides a flexible role management mechanism, which can add, modify, delete roles and assign permissions to each role.
2. Customization of approval flow: The system supports the customization of approval flow. You can add and change approval flow. You can add, modify and delete any node in the approval flow. You can choose the flow conditions of approval flow, such as according to budget amount and category, etc. Condition, choose OK Approval Flow.
3. Organization management: It is to manage the detailed information of the organization using this system. You can add, delete companies and modify company details.
4. Supplier management: It is to manage the basic information of suppliers. The operations of adding, modifying and deleting basic information of suppliers can be performed.
5. Material barcode definition and management: Enter the material or parts information that needs to be managed in the company into the system, and form the barcode of the goods in the system according to the compilation rules, including warehouse code, name, remarks and description information.
6. Material procurement management: According to the provincial company, group procurement plan, material shortage statistics and other factors, the department first issues the material procurement plan. After approval by the person in charge, the purchase plan is converted into a purchase order, and the purchase order is approved by the supervisor. It is automatically converted into a purchase receipt document, which can combine multiple purchase orders to generate one or more lines of a receipt document, and can split a purchase into multiple purchase orders without modifying the business process.
7. Procurement bidding management: According to the provincial company procurement plan, complete the bidding management of various material procurement, including bidding release, external network bidding process, bid opening and supplier scoring. Realize statistical analysis functions such as purchase requisition, contract signing, contract amount, and procurement management indicators.
8. Material allocation management: The provincial company leaders or relevant personnel issue the allocation plan according to the material use and inventory distribution to carry out the next material allocation processing. Users can check the relevant information of the allocation order, the detailed information of the goods to be allocated and the previous After approving the history record, select the approval result (pass/reject), and fill in the approval comments; if the user thinks that the transfer order still needs the decision of the superior leader, he can select the name of the superior leader and submit it for approval; otherwise, the user can submit it directly Approval, to end the approval of the transfer order;
9. Material inventory management: The staff of the provincial company warehouse and related departments can understand the current material storage status in real time and accurately, and through a series of custom query conditions, they can find the material information under the corresponding conditions as needed.
10. Material inventory management: The warehouse management personnel of the provincial company and the group carry out the inventory work of the materials in the warehouse according to the inventory plan. The inventory operation adopts the scanning method of barcode equipment, and prints the inventory list, inventory list, and inventory for the multi-storage inventory corresponding to each warehouse. Voucher, provide a check report between the actual counted quantity and the book quantity before the feedback of the count result, and provide a detailed list of the counted profit and loss.
11. Material scrap management: scrap operations are divided into single equipment scrap and batch equipment scrap. For scrap, you must fill in the scrap approval department, approval number, approval date and other information. The same scrap file can be used for the scrapping of equipment in batches, and there is no need to enter them separately. Scrap approval criteria can be formulated on a case-by-case basis.
12. Material accounting management: make statistics on various accounts generated at the same time during material procurement, transfer, allocation, gifting, and scrapping.
13. Leadership decision analysis system: Statistical analysis is carried out according to the time, arrival, storage warehouse, supplier, receiving unit, related projects, on-time completion of business such as procurement, allocation, inventory, etc., to help management leadership Provides a large amount of analytical data to facilitate decision-making.
14. ERP/MIS system interface: Complete the seamless interface with the existing ERP/MIS system to realize information sharing and platform integration.
V. Implementation Benefit
Beijing Jingcheng Software Information Technology Co., Ltd. established a strategic partnership with Yanbian Branch at the end of 2006 based on years of experience in the research and development of barcode material management systems. Both parties proposed bold reforms on the actual situation of the barcode material management system in Yanbian Company. And innovation, the advanced bar code technology and data acquisition technology, wireless network technology, PDA technology, combined with GPRS communication technology, etc., to achieve advanced bar code warehouse material management.
In the process of system construction, the special business management mode and information system of Yanbian Mobile Company are fully integrated, and it is seamlessly connected with the current MIS system and comprehensive operation and maintenance system of the mobile company, forming a basic platform for the entire company to work together, reaching the Full information sharing and comprehensive business collaboration. This is also a breakthrough, unprecedented bold innovation with a certain strategic height and vision in the entire mobile company and other industries.
Through the joint efforts and implementation of both parties, the system has been successfully launched in Yanbian Company, and various applications have entered the stage of actual operation and application. It reduces costs, improves efficiency, and realizes comprehensive coordination of various businesses, which greatly improves the operating efficiency of the company.
It is precisely through continuous technological innovation and new technology application that Bian Mobile has promoted the informatization construction of the entire company, which has created a precedent for the bar code material management of the entire group company. The management mode and reform are the model and role model for the group company to realize barcode material management.
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