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1 System overview
The RFID file intelligent management system is based on the Internet of Things by Beijing Dingchuang Hengda Intelligent Technology Co., Ltd.RFIDTechnology, image acquisition technology, data acquisition technology, cloud computing, etc., an integrated archive management platform specially developed for the archives and document management departments of institutions, schools, hospitals and other units.
This system starts from the daily storage, inquiry, borrowing, return, anti-theft and other specific services of archives, collects data in all aspects of archives circulation, and realizes a comprehensive visual query of archives in the library by building a digital archive cabinet in the system Manage and provide voice and sound alarms, image captures and other methods for unauthorized removal of archive materials, illegal access, storage overdue, abnormal archive room environment, etc., to realize the digitalization, automation, intelligence and efficiency of archives business processing .
2 System characteristics
(1) The system uses RFID technology to realize remote file management, which makes it safer, more accurate and real-time to supervise the files in the file cabinet;
(2) Form a detailed distribution map of the file storage location of the filing cabinet through a visual graphical interface, making file search faster and easier;
(3) The user does not need to go to the site to manually count the files. The system uses RFID technology to remotely count the files in the filing cabinet through network communication in real time, saving labor and ensuring the accuracy of the inventory.
(4) Use wifi technology to synchronize data with RFID handheld terminal in real time to realize the functions of changing and searching files;
(5) The system has multiple security management functions such as automatic file access security management, intelligent environmental monitoring management, automatic image collection, voice sound and light alarm, etc., which effectively guarantees file security;
(6) The system provides a variety of flexible third-party interfaces to seamlessly connect with third-party application systems.
3 System composition diagram
4 Function introduction
This system is composed of two parts: RFID file intelligent management system and RFID handheld mobile terminal management system.
4.1 RFID file intelligent management system
File Intelligent Management System
(1) Real-time monitoring and alarm
Real-time monitoring of the files in the filing cabinet, the establishment of a graphical filing cabinet interface in the system, realizing the real-time positioning of the files, and real-time recording of the files entering and leaving the cabinet, and the time; in addition, the system has an alarm function, when the file is in an unauthorized state When the file is taken out or the room temperature and humidity of the file exceed the standard, the system will automatically carry out the corresponding sound and light alarm.
——File positioning
——File access management
——Upload authorization management
——Unauthorized file raising alarm
——Temperature and humidity alarm
(2) Remote inventory
The system can be used to remotely inventory and manage the files in the filing cabinet according to the type, location and other information. The RFID tag data associated with the file box is transmitted to the back-end system for verification through the network. The verified inventory results are uploaded to the system database in real time to form a corresponding Inventory statistics form for query.
——Inventory setting
——Counting statistics
——Export report
(3) Access control management
Authorize files and personnel entering and exiting the archives, real-time monitoring of their entry and exit conditions, realizing capture of images of entering and exiting, and sound, light, and voice alarms for illegal entry and exit conditions.
——Access authorization
——Image capture
——Illegal Entry and Exit Alarm
(4) File borrowing
Realize file borrowing/return registration, and provide effective guidance to file borrowers through the system. In addition, for files that need to be returned, the system automatically reminds the files to be returned according to the loan date calculation;
——Borrowing file management
——Return management
——Guide by file borrowing
——Reminder
(5) Visual query
Managers can use the system plan to perform visual system query on the file information, location, status, etc. in the file room.
——File query
——Borrow file query
——Return query
——Alarm query
——File box query
(6) Basic information
It is used for data management of relevant management information in the archives room, and realizes the operation of adding, modifying, deleting and querying information.
——Personnel Information Management
——Departmental Information Management
——File Box Information Management
——Archive Information Management
4.2 RFID handheld mobile terminal management system
Handheld mobile terminal file management system
The system can perform real-time data communication with the wifi network through the RFID handheld mobile terminal to realize the upload and download of system data.
(1) Inventory management
While the system uses the computer to take inventory remotely, it can also use the RFID handheld mobile terminal (DC-0671A) to inventory the files. Managers can freely set the inventory method through the RFID handheld mobile terminal (DC-671A) to check the inventory of the designated location or department. Asset inventory operations, real-time upload of inventory results through the Internet; also can generate inventory task lists based on pre-set query conditions and download them to the handheld mobile terminal (DC-671A), and perform inventory operations based on this list; in addition, when the Internet cannot be used Managers can use the handheld mobile terminal (DC-671A) to record the inventory, and then upload the inventory results to the management center for inventory comparison.
——Network inventory
——Offline inventory
——Free inventory
(2) Query management
Use the RFID handheld mobile terminal (DC-0671A) to scan the RFID tag bound to the archive, and display the basic information of the archive on the RFID handheld mobile terminal (DC-0671A). Information such as archive information, archive usage or archive current usage status can be inquired according to customer needs.
5 List of main equipment
Device name specification model
Passive RFID file label DC-180006c
Four-channel RFID reader DC-2634E
RFID Desktop Reader DC-0661U
RFID handheld mobile terminal DC-0671A
UHF circular polarization antenna DC-TX2809
Control board DC-I8O8
RFID door channel DC-UHF200
Image collector DC-600L
Temperature and humidity transmitter-
Audible alarm –
Infrared beam sensor-
Dingchuang Hengda RFID file intelligent management system customized development
Dingchuang Hengda RFID handheld mobile terminal file management system customized development
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