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Object Oriented
The X-RFID entity file management system can be applied to the national archives of provinces, cities, districts and counties, and the file management departments of large enterprises and institutions, involving file management personnel and direct leaders of enterprises and companies.
Introduction
In recent years, my country’s archives business has made great progress. With the expansion of the scale of archives business, the number of archives is increasing day by day, the types are becoming more diversified, and the amount of information is expanding rapidly. The informatization of archive management urgently needs a more advanced and complete automated management system solution.In this context, based on radio frequency identification technology (referred to asRFID) File management system came into being.
The RFID file management system is based on advanced RFID technology, combined with database technology, object-oriented development technology, signal processing, weak signal detection and other technologies to build a physical file information management system, which realizes the digital management of physical files and the management of circulation links. , File warehouse management, improve the accurate monitoring and management of the archives to the entire business process of the archives.
value of customer
Relying on this system, the efficiency of file management can be greatly improved, and more importantly, the accuracy of the frame has also been qualitatively improved. Through warehouse inventory, you can not only grasp the accurate number of files, but also grasp the file category and real-time location information, and complete tasks that are almost impossible to complete by manual ordering.
By scanning the file rack and the file data with RFID tags, you can collect the rack position information and file address information of the file, help to arrange the rack, find and count the specific file data, etc. After the shelf position information of the archive rack is merged with the shelf position distribution map of the archives warehouse, a detailed data model diagram of the archive rack distribution address can be established, which provides a quick man-machine interface for daily archive management.
Increase the processing speed of archives bureaus through online lending and return services. An automatic inquiry service (inquiry machine) is set up in the borrowing hall, and the warehouse manager is equipped with a mobile handset to improve the efficiency of searching for files.
The application of the file management system is a comprehensive application of multiple RFID technologies. The application of intelligent file racks provides convenience for the file management personnel, and also provides a more efficient way to improve the efficiency of file management and reduce the cost of archive management.
Module business flowchart
1) File admission process
After receiving the files, the staff of the Receiving and Sorting Office enters the file information into the system. The data entered includes: file category, file name, file number, file secret level, storage time, storage period, summary of file content, etc.Print out an electronic label through the RFID electronic label printer, and write the file information into it at the same timeelectronic labelIn the chip. The electronic label is pasted on the surface of the file box, and the basic information such as file name, serial number, category, and secret level is printed on the outside of the label.
The file with the electronic label pasted is sent to the safekeeping place for storage. Before storage, the storage staff scan the electronic tags of the files through RFID card readers, register the storage time and set specific storage locations, so as to establish the storage records of the files in the system.
2) File lending process
3) File return process
After the user completes the file review, the file is returned, and the staff scans the file electronic tag, registers the return time and file number, and completes the return registration. If the user exceeds the designated review time, the system will automatically remind;
The storage staff must scan and register the electronic label before returning the files to the designated storage location and register the storage time. After the registration is completed, the files will be in the storage state.
4) File check out process
When inquiring about related files, the administrator first consults the catalog number of the archive through the query management subsystem. The system will extract the data information stored in the central database according to the catalog number, and issue an outbound instruction after verification. The automatic file identification module will map its storage location number according to the catalog number to find the physical location where the file is stored. When the file passes through the warehouse, the RFID reader at the warehouse will feed back the read file information to the management system, and the management staff will confirm that the checked file is consistent with the exported file before confirming the warehouse. At this time, the system will record the time information of the file’s delivery. If the feedback information is inconsistent with the query information, the monitoring module will send an abnormal alarm to the alarm module.
Module core function
File storage management
Real-time maintenance of the file archive database according to the actual situation. The RFID tag attached to the physical file is used to quickly and efficiently complete the storage of the file.
File query
The file manager can perform multi-condition combined query on the status of user data and file files according to needs, so as to monitor the status of user borrowing and returning file files and the circulation status of file files, avoiding the negligence of borrowing personnel and causing the loss of file files.
Ordinary users can borrow and return file files with their personal RFID cards, and can also query and count personal and file files related data. For the convenience of users, a self-service query terminal is provided for ordinary users to reduce the workload of file administrators.
File inventory
Warehouse staff only need to scan through handheld devices when performing inventory operations. The system automatically counts the number of scans, and compares the differences with theoretical data obtained in the system based on daily operation records, and can view the difference location information.
File anti-theft
Set up the file archive area detection channel at the location where it is needed to detect the legitimacy of the file file passing, and prevent the file file from being carried out of the archives office or entering the illegal area intentionally or unintentionally.
Statistical report
File administrators can use this system to generate various statistical analysis reports for file management according to actual work needs, conduct relevant research to form decision support, and can also be used as statistics of their own workload.
Main hardware equipment
Application effect
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