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I. Introduction
With the expansion of enterprise units or government administrative institutions and the improvement of their management level, the number of their internal assets has also increased year by year. Whether it is an asset-intensive manufacturing enterprise or a government administrative institution, it must be normal, A benign and efficient operation is inseparable from the effective use of its internal assets and standardized configuration, statistics, and query management.
When the asset managers of enterprises or government administrative institutions are cleaning up assets within the organization, it is difficult to manage due to the wide distribution and large number of assets; the asset information reported by each branch is often lagging, and the data information is not centralized and comprehensive , The data is inaccurate; the annual asset purchase budget of the head office is like a fake, with repeated asset purchases and a large number of overspending; the internal asset management cost of the headquarters increases, the operating cost increases, and the hidden danger of asset loss increases.
The assets of business units or government administrative institutions are mainly vehicles, office equipment, intangible assets, servers, computers, office furniture and other equipment. The current asset management mainly adopts the asset management system of the financial system, which cannot achieve real asset rationality and science. Management.
2. Current problems
1. Asset management methods are lagging behind
Asset inventory is an indispensable and important link in asset management. It plays a role in checking and reflecting the status of assets in the physical book of assets, and plays a role in on-site verification and supervision of the work. At present, most companies still rely entirely on manual inventory in the asset inventory work. Management methods are lagging, inventory efficiency and accuracy are low, a lot of repetitive labor, post-data statistics and report production workload are large, and the entire inventory cycle is long. . It often happens that the assets have not been well counted, and some assets have changed or purchased. In the process of using assets, managers can only manage them through the system theoretically, and the actual status and status of assets cannot be given timely and accurate feedback.
2. Imperfect asset management responsibility system
Since asset management is not responsible for people, when using assets, it is common for employees to use assets only for use, and do not care who is responsible for keeping the assets, and each employee does not care about the actual situation of the assets they are responsible for. clear. The imperfection of the asset management responsibility system directly leads to low asset utilization, and it is extremely prone to problems such as repeated purchases and asset loss.
3. Decentralized assets are difficult to manage
The large number of assets, geographically dispersed, inaccurate and untimely information make it difficult for managers or business personnel to know the status of assets in a timely manner: such as quantity, components, storage location, use company, use department, responsible person, use status, etc. .
4. Unable to achieve real-time supervision
Managers and responsible personnel cannot query the current actual status of assets in real time, and cannot quickly perform budget approval, business approval, and leadership decision-making.
3. The necessity of strengthening the management of fixed assets
1. The inevitable requirement to ensure the sustainable and healthy development of the enterprise
As an important part of corporate assets, fixed assets and low-value consumables are the most important part of corporate financial management, as well as the most cumbersome and most consuming part of human and material resources in corporate management. Because fixed assets have the characteristics of high value, long service life, scattered use locations, etc., it is difficult to achieve one-to-one correspondence between accounts, cards, and objects in actual work. This makes the use, supervision, modification, replacement, and maintenance of physical objects , Wastage, inventory, cleanup and other tasks have brought a certain degree of difficulty. It also has a direct or indirect impact on the data report statistics, asset structure analysis, asset evaluation and corporate listing and reorganization based on it, and plays a decisive role in the development of the company.
2. It is an inevitable requirement to adapt to the rapid development of enterprises
With the increase in unit size, number of assets and personnel, the original fixed asset management model has lag far behind the development needs of enterprise units or government administrative institutions. Advanced fixed asset management models have been introduced to efficiently and accurately control fixed assets. The management of enterprises has become an inevitable requirement for the rapid and healthy development of enterprises.
4. Program objectives
1. Classification management of assets
The scientific and unified classification of assets is a very important first step and foundation in the asset management of administrative enterprises and institutions, which is helpful to realize the organization of management, statistical analysis of data, and account checking with financial personnel. The state has issued relevant standards for the classification of fixed assets, and the classification of assets according to the asset categories stipulated by the state is more conducive to linking with financial or other systems.
2. Asset management responsibility to people
The ownership of internal assets of an enterprise is the enterprise, but the use of assets is everywhere in the enterprise, involving every employee of the enterprise, it is difficult to manage such a large number and distribution of such a wide range of assets with only a few asset managers. . In asset management, not only should asset management be regarded as the responsibilities of a certain department or several people, but also the responsibility of asset management should be assigned to people. Every staff member must always understand the assets he uses and keeps. In order to realize the full management of assets by whoever receives it, who keeps it, and who is responsible.
3. Real-time control of asset usage status
For assets in use, it is necessary to record all the information that has occurred during their entire life cycle, and realize real-time dynamic control of asset usage in a simple and easy way, which is convenient for asset maintenance, annual inspection, and reasonable configuration, etc. waste.
4. Realize convenient and quick inventory
In the process of fixed asset management, inventory is a very important link. It is necessary to change the manual inventory method with low efficiency and high error rate in the past, use modern management methods and management methods to realize efficient and fast modern inventory, and minimize inventory costs. In the inventory process, the administrator must have a comprehensive and clear grasp of asset information, and collect the inventory data through statistics. Through further analysis of the inventory data, it is possible to understand the product quality of the asset, the probability of repair, etc., and provide reference and basis for improving the structure of the asset.
5. Smooth docking of the financial system
The asset management system must realize smooth data connection with the financial system, and realize the mutual import and export of data between the two systems. And various statistical reports can be inquired. The report can reflect the statistical data of the asset, and provide the administrator with macro data information of asset management. At the same time, the report is also the basis for the reconciliation of the fixed asset administrator and the financial staff.
With the increasing expansion of business and scale, as well as the continuous improvement of management level, the use of scientific and advanced fixed asset management methods and systems has an extremely important impact on the development of administrative undertakingsenterprise units.
5. Overview of Jianyong RFID fixed asset management system
Jianyong RFID fixed asset management system is a professional asset management system that uses the most advanced and practical automatic identification technology (RFID) to collect data so far, and supports RFID electronic tags as asset identification. This system greatly improves the asset management department The efficiency of the work, get rid of heavy manual labor, and realize the operation and management of the entire life cycle of the asset. This system is different from the previous fixed asset management system based on financial management. On the basis of full investigation and research, the Jianyong RFID fixed asset management system adopts workflow management to realize the relevant functions of asset purchase, borrowing, inventory, and storage. Track the use of assets throughout the life cycle, provide a variety of reports to make multi-angle analysis of asset use, circulation, depreciation, demand statistics, etc. to support enterprise asset management, and provide financial system integration and other related content .
The system adopts B/S structure and SQL 2008 database. The specific operation mode is to install the database on the enterprise’s database server, just install and use it, without considering issues such as data maintenance and disaster recovery. Realize various management tasks of enterprise fixed assets and implement centralized management of data. This not only saves each branch/subsidiary company’s independent database installation, database maintenance, data disaster recovery and other issues and costs, but also facilitates management, upgrades, and maintenance. In addition, the problem of data sharing is also very easy to solve, and it is suitable for multi-level, multi-level, and cross-regional industry and group users.
At the same time, Jianyong RFID fixed asset management system has strong scalability. The system has 13 built-in skins, which can automatically adjust the display or layout of the interface according to user needs; efficient function expansion can be customized fields, powerful data analysis can customize models, user authority management users can customize; can be docked with various fixed Asset software is perfectly connected with fixed asset financial modules such as Golden Spies and UFIDA.
Six, application topology diagram
Seven, the program realization process
1. The company counts its assets and lists its assets list;
2. Our company produces fixed asset labels in batches according to the number of enterprise assets, and completes the coding and printing of RFID labels (such as: A0000001-A0003000). The label style is as follows:
3. According to the asset list table, the company allocates tag numbers in an orderly manner according to asset types or departments, generates asset information correspondence tables, and imports Jianyong RFID fixed asset management system to complete asset information binding; as shown in the figure below:
4. After the company gets the label, print out the asset information correspondence table, paste the label correctly according to the asset information correspondence table, and perform the appearance and hand-held reading inspection after pasting, to avoid manual sticking of the wrong (bad) label, and to ensure that the sticking is correct;
5. After the labeling is completed, the system can start normal operation and follow the process;
6. When new materials are added, the tag numbers are also assigned in an orderly manner according to the asset type or department, the asset information correspondence table is updated, and the Jianyong RFID fixed asset management system is imported to complete the asset information binding;
7. Before the inventory, produce the asset inventory table in the system. The handheld JY-U7910 can download the asset inventory list wirelessly or wiredly, and the inventory can be performed as a whole or by department. During the inventory process, you can intuitively see whether the inventory is accurate or what assets are missing. After the inventory is completed, the handset generates an inventory difference table, which supports wireless or wired upload of the database;
8. Asset benefit analysis
According to a survey conducted by the International Data Corporation (IDC) on a number of global Fortune 500 multinational companies and local Chinese companies, an effective and complete fixed asset management solution can help companies solve:
Reduce audit costs by 75%
Reduce equipment “missing” by 45%
Reduce equipment downtime by 50%
Reduce spare parts inventory by 40%
Increase asset utilization rate by 30%
Extend equipment operating life by 10%
Inventory efficiency analysis:
Nine, system interface display
Interface configuration interface:
Purchase application interface:
Asset information management interface:
Inventory plan interface:
User Interface:
10. Non-functional description
1. The response time of Jianyong RFID fixed asset management system for processing query operations does not exceed 10 seconds.
2. The system guarantees 24*7*365 availability. However, the system can be shut down for one hour per month for system service. The system service time should be arranged during non-working hours of the enterprise.
3. For this system, we encrypt user passwords to ensure the security of access to the system by users at all levels. The generated password is irreversible (MD5 encryption is a 32-character encryption method), and the entered password should not be displayed on the display terminal. Use RDBMS server to run stably-realize daily service management work such as storage, control and adjustment of various information, backup and recovery.
4. Jianyong RFID fixed asset management system is simple, easy to use, and has a clear navigation function, allowing operators to quickly find the operation page they want to perform, ensuring that a non-computer professional user can use this by reading the user manual by himself system.
11. Hardware and consumable configuration list
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