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1. System Overview
The RFID file intelligent management system is developed by Beijing Dingchuang Hengda Intelligent Technology Co., Ltd. based on Internet of Things RFID technology, image acquisition technology, data acquisition technology, cloud computing, etc., specifically for the archives and document management departments of institutions, schools, hospitals, etc. An integrated file management platform.
This system starts from the daily storage, inquiry, borrowing, return, anti-theft and other specific services of archives, collects data in all aspects of archives circulation, and realizes a comprehensive visual query of archives in the library by building a digital archive cabinet in the system Manage and provide voice and sound alarms, image captures and other methods for unauthorized removal of archive materials, illegal access, storage overdue, abnormal archive room environment, etc., to realize the digitalization, automation, intelligence and efficiency of archives business processing .
2. System Features
The system uses RFID technology to realize remote file management, which makes it safer, more accurate and real-time to supervise the files in the filing cabinet;
Form a detailed distribution map of the file storage location of the filing cabinet through a visual graphical interface, making file search faster and easier;
Users do not need to go to the site to manually count files. This system uses RFID technology to remotely count the files in the filing cabinet through network communication in real time, saving labor and ensuring the accuracy of the inventory.
Use wifi technology to synchronize data with RFID handheld terminal in real time to realize the functions of file location change and search;
The system has multiple security management functions such as automatic file access security management, intelligent environmental monitoring management, automatic image collection, voice sound and light alarm, etc., which effectively protects file security;
The system provides a variety of flexible third-party interfaces to seamlessly connect with third-party application systems.
3. Function introduction
This system is composed of two parts: RFID file intelligent management system and RFID handheld mobile terminal management system.
RFID file intelligent management system
Real-time monitoring and alarm, monitoring the files in the filing cabinet, establishing a graphical filing cabinet interface in the system, realizing the real-time positioning of the files, and real-time recording of the files entering and leaving the cabinet and the time;
Remote inventory, the system can be used to remotely inventory and manage the files in the filing cabinet according to the type, location and other information;
Access control management, authorize files and personnel entering and exiting the archives room, and real-time monitoring of their access to the archives room;
File borrowing, realizing file borrowing/returning registration, and effective management of file borrowing personnel through the system;
Visual query, check the file information, location, and status of the file room through the system plan;
Basic information data is used for data management of management information related to the archives room.
PDA terminal of RFID file management system
The system can carry out real-time data communication with WIFI network through RFID handheld mobile terminal to realize system data upload and download.
Inventory management
While the system uses the computer for remote inventory, it can also use RFID handheld mobile terminals to inventory files. Managers can freely set inventory methods through RFID handheld mobile terminals, perform inventory operations on designated locations or department assets, and upload inventory in real time through the Internet Results: The inventory task table can also be generated according to the pre-set query conditions and downloaded to the handheld mobile terminal, and the inventory operation can be performed according to this table; in addition, when the network cannot be used, the manager can use the handheld mobile terminal to perform inventory records, and then take inventory The results are uploaded to the management center for inventory comparison.
Query management
After using the RFID handheld mobile terminal to scan the RFID tag bound to the archive, the basic information of the archive is displayed on the RFID handheld mobile terminal. Information such as archive information, archive usage or archive current usage status can be inquired according to customer needs.
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