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RFID long-distance conference report system

chrispeng December 31, 2021 Ticket management

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Proximity card conference registration system
It is a high-tech product that integrates low-frequency radio frequency automatic identification technology, network technology and projection technology. The delegates participating in the meeting each wear a TC6A proximity card. When they arrive at the check-in entrance, the nearby card reader can quickly identify each proximity card, so as to achieve the purpose of automatic registration of the meeting and real-time display of the name of the representative’s photo and statistical results. This system has the following characteristics:

The registration process is simple and fast. Because CENSUS® proximity card and card reader products have the characteristics of long distance, fast speed, and multiple identification, the conference delegates can complete the registration invisibly while entering the venue, and the number of participants can reach up to 55 at the same time.

Real-time display of registration status.When a delegate enters the conference venue, the delegate’s name, actual number of people and other information will be displayed on all displays in real time, and all participants can keep track of the current registration status at any time

Perfect query and report functions. The conference organizer or participating leaders can inquire the list of unattended persons, the list of delegates, etc. at any time, and can perform statistics on various information of the delegates and generate reports.

TC6A conference card

System Introduction

Conference registration management software (online version)

The electronic card conference registration system is a high-tech product that integrates low-frequency radio frequency automatic identification technology, network technology and projection technology. The delegates participating in the meeting each wear an electronic card. When they arrive at the registration entrance, the nearby card reader can quickly identify each electronic card, so as to achieve the purpose of automatic registration for the meeting and real-time display of the name of the representative’s photo and statistical results.

The traditional conference registration is carried out by distributing conference tickets. Compared with the electronic card conference registration system, its disadvantages are:

At each meeting, many meeting tickets of various kinds must be printed and distributed. Like the annual National People’s Congress and CPPCC meetings, it is necessary to issue several conference tickets in different colors to each delegate. Because of the large number of tickets, delegates often lose conference tickets or forget to bring conference tickets during the meeting.

When registering, you need to check the tickets one by one, which affects the speed of admission. Under normal circumstances, the representatives who register are entering the venue in batches, so admission is often crowded.

Meeting tickets can be transferred to each other, so there is the possibility of replacing the meeting.

When counting, the staff need to count the votes one by one, because it is manually counted, errors will inevitably occur. And the statistical speed is slow.

It is impossible to know the names of the representatives of those who have not arrived in time. If it is a meeting of thousands of people, it is even impossible to find out who is here and who is not.

Manual ticket checking and counting are not open and fair.

Compared with the current popular contact magnetic card or IC card, the electronic card conference registration system has the following advantages:

1. Long service life. The battery life in the electronic card is 5 years. The battery can be replaced at any time after the battery is used up, so it can be used for a long time.

2. This system uses a remote electronic card and card reader, so the representative does not need to remove the card from the chest and insert it into the card reader (or card reader) to complete the registration, but directly pass the registration entrance “if nothing happens” Then, the nearby card reader will complete the check-in procedure for you accurately. However, it is not possible to use contact magnetic card or IC card to report.

3. The TC6A electronic card used in this system is specially designed for conference registration. An ISO plastic card can be inserted into the electronic card, and personal information such as the name of the representative photo can be printed on the plastic card. If the conference name or representative information changes, You only need to replace the plastic card in the electronic card. You don’t need to replace the electronic card. The contact magnetic card or IC card directly prints the photo on it, so every time you have a meeting, you must replace it, invisibly, increasing the cost of the conference.

4. Conference delegates can enter the venue with an electronic card, one for each person. You can participate in various meetings with an electronic card.

5. When a representative wearing a legal electronic card arrives at the check-in entrance, a nearby card reader will automatically read the information carried by the electronic card. The number of unrepresented persons. The check-in information at the entrance is transmitted to the computer in front of the rostrum through the network, and the computer reflects the meeting report status on the large screen in front of the rostrum through the projector in real time. Achieved fair and open reporting.

6. A computer can be placed in the VIP room of the meeting as needed, so that the leader of the VIP room will also know the situation of the meeting report in real time.

The name of the representative of the unattended person can be inquired at any time.

How the system works

This system integrates automatic identification technology, computer network technology and projection technology to form an integrated system for meeting automatic registration.

The card worn by the conference delegates is called the conference card. It consists of two parts, namely an electronic card and a representative card. The core of the conference card is the electronic card part.

The TC6A electronic card and CR1A card reader used in this system are a new generation of low-frequency radio frequency automatic identification system developed by the British Aidentec Co., Ltd. Its working mechanism is: each electronic card has a 64-digit number. When the electronic card is within the reading range of the card reader, the electronic card is activated by the electromagnetic interrogation signal continuously emitted by the card reader, thereby giving feedback to the reader. The card reader has a response signal carrying the electronic card number. It is through the inter-signal inquiry and response between the electronic card and the card reader, the card reader can accurately and quickly identify the number carried in the electronic card, and read The received electronic card number is output to the computer, external controller or other terminal equipment according to a certain output format, so as to realize the identification of the electronic card.

When the representative wearing the electronic card comes to the entrance of the check-in terminal, the nearby card reader will transmit the read electronic card number to the check-in terminal via RS232, and the check-in terminal will then send the data (the read electronic card number) through the computer network ) To the remote computer server. In this way, the check-in terminal and the query terminal connected to the server can update the data in real time: the check-in terminal displays real-time information such as the photo and name of the channel representative, and the query terminal displays the real-time situation and statistical data of the meeting report in real time, such as the number of people, The actual number of people and the number of people who have not arrived.

The composition and introduction of each part of the system

This system is composed of electronic card, card reader, computer, projector, projection screen, HUB, system software and 12V switching power supply.

1 . Electronic card

The electronic card used in this system is a TC6A electronic card, which is a long-distance card, used with CR1A card reader, and has the following characteristics:

Fast recognition, the recognition speed can reach 60km/h;

Multi-reading, it can recognize up to 55 electronic cards at the same time per second, which means that even if up to 55 conference delegates arrive at the check-in channel at the same time, the card reader can accurately read all 55 electronic cards without error. One omission.

Read from a distance. Reading range up to 3 meters. When the electronic card is 3 meters away from the reader, the reader can recognize the electronic card. Therefore, the delegates participating in the meeting do not need to remove the electronic card worn on their chest, but can directly enter the passage “if nothing happens”. There is no need to worry about whether the electronic card will be read by the card reader if the electronic card is not removed from the chest, because “3 The product feature of “meter reading range” is sufficient to ensure 100% recognition rate of the electronic card.

However, traditional electronic cards (or read-only cards, proximity cards) and other automatic identification products such as barcodes, magnetic cards, IC cards, etc. cannot meet the requirements of automatic tracking and identification of fast-moving people, let alone multiple moving objects at the same time. Or identification of personnel. The TC6A electronic card and CR1A card reader products used in this system provide a solution for the identification and tracking of multiple people walking fast, and solve a major problem in the field of automatic identification.

TC6A The physical parameters of the electronic card are as follows:

Dimensions: 95 × 64 × 5 mm, can be inserted into standard credit cards

Weight: 18 grams

Life: The card is equipped with a high-energy lithium battery, the battery model is CR2025, the normal battery life is 3 years, and it can be replaced when it is used up.

An ISO plastic card printed with personal information such as the representative’s name, photo, etc. can be inserted into the card. Depending on the name of each meeting and the change of the representative’s name, the electronic card can be inserted into a different plastic card, that is, the representative card.

How to wear the conference card:

The user can choose the way of wearing the conference card, either with a sling on the chest or with a plastic clip to fix it on the chest.

2 . Card reader

This system uses a long-distance CR1A card reader, and its physical parameters are as follows:

Dimensions: (height) 300mm × (width) 230mm × (thickness) 37mm

Weight: 1.75kg

The CR1A card reader has a standard internal antenna. When the TC6A electronic card is read on the internal antenna, the reading distance can reach 1.2 meters; an external antenna can also be used, and the installation channel width can reach 3 to 24 meters. The antenna size depends on the required readout distance and installation conditions. The antenna is a single-strand solid round copper wire wound around one circle, and it can be wound into a square or a rectangle. Under normal circumstances, the solid round copper wire diameter that can be used for the antenna is Φ 2.5mm, which can be easily purchased in the local market.

In view of the characteristics of this system, an external antenna should be used. The antenna can be circled around the door frame of the check-in channel, which is very convenient for installation. Of course, the antenna can also be fixed on other nearby objects, such as under the check-in desk, under the passage carpet or on the nearby wall.

For more detailed information about the commissioning and installation of the card reader, please refer to the installation manual of the CR1A card reader.

3. system software

The conference registration system software is the online version, which can be installed and run on Windows 98 and Windows 2000 computers. It is mainly used to manage the registration of large-scale conferences, display the progress of conference registration in real time, count the various data of the conference, query and print conference information.

The application program of the conference registration system runs on the client computer and accesses the SQL Server database located on the server through the network. Therefore, SQL Server should be started before running the system, otherwise the program cannot run. The system can theoretically support 254 client terminals.

The conference system software can also realize multiple conferences at the same time without mutual influence. That is, we put each check-in terminal at different entrances of the conference venue, and are responsible for the check-in work of each meeting, so as to realize the simultaneous check-in of multiple meetings.

4.Hub , Computer and projector, projection screen

These are all standard products available on the market, and we especially recommend:

In order to ensure the real-time operation of the system, a 100M local area network should be used, which requires that the network card and Hub installed in the computer support a transmission speed of 100M.

Use high-definition, high-brightness (high lumens) projectors.

Four, system configuration

Take a medium-sized meeting of about 800 people as an example, and describe the configuration of the system in detail.

Basic meeting requirements:

1. A certain city held the National People’s Congress and CPPCC meetings for four days. The second meetings were held at the same time. There were 800 representatives in total. Among them, representatives of the National People’s Congress, representatives of the National People’s Congress, representatives of the CPPCC, and representatives of the CPPCC. There are also a few representatives with dual identities. The representative is also a non-voting representative of the Chinese People’s Political Consultative Conference.

2. The conference has two entry channels for registration.

3. There is a lounge for VIPs (a place for the secretary of the municipal party committee, the mayor, etc.) to rest before the meeting.

4. Install two projectors and two large screens, namely the left and right sides of the rostrum.

The list of software and hardware required for the above-mentioned conference registration system is as follows:

5. System installation and debugging:

Specific steps are as follows:

Make a representative card and insert the representative card into the corresponding electronic card. Special attention must be paid to the one-to-one correspondence between the representative and the electronic card, and must be consistent with the card number assigned to a representative in the system software database. In principle, the same representative can only be issued to One electronic card, but the same representative is allowed to hold two different representative cards. For example, if you are a representative of the National People’s Congress and a representative of the CPPCC, insert the National People’s Congress ID card into the electronic card when you open a CPPCC meeting. Insert the representative card of the Chinese People’s Political Consultative Conference.

Establishment of representative database and meeting.

Installation and debugging of 100M local area network, computer and projector.

The card reader is installed. Before installation, use an interference tester to detect the interference of the two report channels. If the indicator light shows green or green and yellow flashing alternately, it can be installed normally. If it shows yellow or even red light, you should first perform the actual reading distance test on the card reader locally to ensure that the reading distance is fully satisfactory. It will be implemented after the request. For the detailed installation and debugging details of the card reader and its antenna, please refer to the CR1A card reader product manual.

After all the above installations are successful, perform a simulated check-in test. Take 20 cards and pass through two channels at the same time to check whether the information displayed on the terminal, server and each query terminal in this channel is correct.

6. Technical support:

All hardware of this system is maintained free of charge for one year, lifetime warranty, and lifetime free upgrade of system software.

download:

“Introduction to Conference Registration System Products” (827K)

“Conference Registration System Software User Manual” (302K)

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