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Fixed asset management is an important part of enterprise management. Fixed assets have the characteristics of high value, long service life, scattered use locations, and difficult management. In fixed asset management, there are scattered data and long statistical time. When fixed assets are frequently transferred, they cannot be reflected in the book in time. The workload of inventory is huge and the information is not reflected in time. This leads to repeated purchases of fixed assets and greatly increases the cost of enterprises. Affect corporate efficiency. In order to strengthen the management of fixed assets, improve the level of internal management, and provide enterprise managers with a more scientific basis for decision-making. Therefore, there is an urgent need to add a set of information management system based on barcode technology and computer network technology that can reflect the real situation of fixed assets in time from both the book and the physical aspects.
The fixed asset management barcode system developed by Woma Automatic Identification Technology Co., Ltd. can help companies realize the information management of fixed assets. The system is characterized by physical management and uses management software for the purpose of simplifying complexity. It uses bar code technology to solve problems for enterprises in order to make fixed asset management orderly and the accounts are consistent. Using high-efficiency network and remote data transmission technology, advanced dual automatic data backup technology, and unique rights management concepts, business leaders can understand the overall situation of all fixed assets of the company while sitting in the office. The fixed asset management barcode system will greatly improve the efficiency of banks, increase efficiency, reduce costs, and truly realize the principle of strict savings.
1. Scope of system application
This system is divided into stand-alone version and network version.
Stand-alone version: suitable for small and medium-sized enterprises, with only one production and operation site or branch, without the need for remote data exchange or sharing through the network.
Online version: It is suitable for large and medium-sized enterprises with production and business premises or branches in different places, and data exchange or sharing must be carried out through the network.
2. Advantages of barcode system for fixed asset management
(1) Powerful and practical functions
Analyzing user needs, we believe that this system should have the following functions:
1.Daily asset management functions
Mainly include daily work such as adding, modifying, exiting, transferring, and deleting fixed assets.
2.Print barcode function
Automatically generate barcodes pasted on the physical objects of the fixed assets according to the selected fixed assets.
3.Inventory function
Check the data in the barcode reader with the data in the database, and process normal or abnormal data to get the actual situation of fixed assets, and generate inventory profit schedule and inventory loss schedule by unit and department , Inventory loss detailed schedule, inventory summary sheet, inventory summary schedule.
4.Comprehensive Query of Fixed Assets
You can query the status of a single or a batch of fixed assets. The query conditions include asset cards, custody status, valid asset information, department asset statistics, exit assets, transfer assets, historical assets, name specifications, start and end dates, unit or Department.
5.System maintenance function
The system administrator will perform the asset classification code table, exit method code table, purchase method code table, storage place code table, department code table, custodian table, and unit name table. Perform operations such as adding, modifying, and deleting.
Provide the operator with the function of modifying his own password.
The system administrator can freely set the operation authority of each subordinate operator for the function.
Provide the function of automatic or manual backup of the data of the unit or department.
6.Security management function
Provide various security management methods.
Password management function: Maintain account numbers and passwords.
Authority control function: divide users into different levels to determine the user’s authority to use the system, and determine different operations according to different authority.
Data encryption function: encrypt important data.
7.Remote communication function
Provide error-free remote communication to achieve accurate data transmission through the intranet or dedicated line.
8.Network management function
Maintenance supports the safe and reliable work of the entire network, instant detection of failures and recovery of failures.
After the relevant data of each newly purchased asset is entered into the computer, the computer will automatically print and generate a sticker barcode. The content on the barcode can be set by the user, including the name of the fixed asset, the date of purchase, and the storage (using department ) And other content. Paste the barcode on the physical fixed asset. It not only clearly distinguishes the use departments of fixed assets, but also brings great convenience to inventory. Inventory personnel do not need to record the asset code and check the account book to perform the inventory, but only need to read the barcode on the fixed asset through the handheld barcode data collector. , The barcode information is automatically stored in the handheld barcode data collector. The handheld barcode data collector can store nearly 20,000 fixed asset codes, which increases the inventory speed by more than 90%, and at the same time avoids repeated inventory or wrong inventory. After reading the barcode, connect the handheld barcode data collector to the computer through the data communication line to quickly obtain the actual situation of the asset inventory. Through the combination query, the asset shortage, overflow and other changes can be found immediately.
(3) Efficient network and remote data transmission
The fixed asset management barcode system can realize two-way transmission through the corporate intranet (Intranet), so that various information and data can be shared by other users at the same time.
(4) Unique authority management
In the fixed asset management barcode system, the different responsibilities of each operator are fully taken into account, and the corresponding operation authority is formulated for each operator. Through the identification of the user’s identity and password, it is ensured that different operators can only be within the scope of their duties. Perform limited operations. This not only ensures the stability of the system, but also has a certain degree of flexibility to strengthen adaptability.
(5) Double automatic data backup
When the operator performs specific operations, the data is stored in the client and transmitted to the server through the network, so that the data in the client’s hard disk is consistent with the data in the server; at the same time, the server transmits the data to the remote server. On the client computer, each computer in the entire network has synchronized data.
(6) Friendly user interface, easy to learn
It adopts the style of Windows interface and standard buttons consistent with Windows 98, which is convenient for users to use, and makes extensive use of the style of the directory tree in Windows to make users understand the relationship between the subordinates and subordinates of the department, the category of assets and the content relationship at a glance. A large number of function prompts enable users to smoothly complete corresponding tasks step by step as required, and reasonable menu layout enables users to easily find out what they want to perform. A large amount of comprehensive data appears in the form of reports and graphs, which can make it easier for users to understand and accept.
Third, the structure of the fixed asset management system
Both the stand-alone version and the network version adopt C/S structure.
Four, system configuration
1. Hardware configuration
Stand-alone version Online version
Server CPU PIII/Memory 128M/Hard Disk 10G/Optical Drive 24X CPU PIII/Memory 512M/Hard Disk 10G/Optical Drive 24X
Client Server and client are on the same computer CPU PIII/Memory 128M/hard disk 10G/optical drive 24X
Barcode printer Argox OS-214TT, Zebra 888, TEC B-SA4TP or user-selected
Barcode reader Eagleyes EL810, Cipherlab C1100, DENSO BHT-8044D or user-selected
Barcode label paper 5mm*60mm or user-selected 5mm*60mm or user-selected
Note: If the user chooses barcode printers, barcode readers, and data collectors, the corresponding software interface must be provided.
2. Software configuration
Stand-alone version Online version
Operating system Win98/nt/2000/xp Win98 (only available on the client side)/nt/2000/xp
Database Microsoft ACCESS MS SQL
Database communication software ODBC32 Corresponding database communication software
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