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I. Overview
With the development of society and modern science and technology, the hotel industry is facing fierce competition and rising customer expectations. The realization of comprehensive and reliable information management is a sign of the management and level of modern hotels. For the fixed asset management of hotels, traditional management methods are generally used. Fixed assets are of high value and are distributed in various places in the hotel. Due to the special environment of the hotel, it is very difficult to conduct standardized and scientific management of fixed assets. The use of RFID (Radio Frequency Identification) technology can automatically collect data, realize the matching of financial and asset physical objects, make fixed assets orderly, avoid unknown loss and damage, solve problems that cannot be found and cannot be repaired in time, and solve the problem with The asymmetry of manager information. Help the hotel realize modern scientific, safe and reliable asset management.
Second, the system process
Three, system function
1), daily asset operation management
The entire system has accurate and real-time records of all asset information, and the registration of fixed assets is managed, including asset classification, asset number, manufacturer and other basic information and preparations for use; the necessary procedures for asset management are clearly defined The functional module mainly includes asset declaration, asset maintenance, asset allocation, asset inventory and asset tracking management functions. Check with financial data to avoid asymmetry between real objects and financial information.
2), user login/logout
The fixed asset management system adopts B/S architecture, friendly operation interface, and complete security control. It can assign multiple users with different permissions to determine the use permissions of users at different levels. Before entering the system, user login operations must be performed. Only legitimate users can enter the system. When the user finishes the work, the user can log out.
3), asset inventory management
This functional module completes the inventory management of the entire inventory process, including outbound, inbound, relocation, and inventory, as well as handling of many special situations, such as the reminder function of the asset expiration date and use cycle, and the RFID reader will scan in real time And record, or set asset reminders based on data information in the database.
4) Maintenance and repair
This functional module realizes the management of the maintenance process of the asset. There are records in each link of the maintenance. When a problem occurs, the problem can be found in a timely manner, and the entire maintenance process can be managed, including the viewing of the maintenance history, the application and processing of related maintenance Wait.
5) Comprehensive query statistics of assets
This functional module has a wealth of query and statistics functions for the information in the fixed asset management database. It can query the situation of a single or a batch of fixed assets, and can query according to any set field, and fuzzy query. Clear and structured management of asset units or departments, name specifications, custody status, start and end dates, exit assets, transferred assets, historical assets, statistics of assets of various departments, and effective asset information. The users with the authority of each department assigned by the system administrator can perform real-time query and statistics.
6) Simple system installation and maintenance
Centralized management and maintenance, installation-free and zero-maintenance on the client side, greatly reduce maintenance costs. Because the physical layout and situation of fixed assets are always changing, the entire system can meet changing needs. In addition, it saves many IT managers and staff from learning and training costs and energy, which can be simple and easy to achieve, eliminating the need for frequent Installation and maintenance.
7), report printing
This functional module completes the processing of all the report functions in the fixed asset management system, and provides asset detail summary tables, asset transfer statistical reports, asset borrowing statistical reports, historical asset statistical reports, asset maintenance reports, and assets for a specified time period and any unit department. The processing and summary of various fixed asset schedules such as depreciation reports, asset inventory summary reports, and fixed asset summary tables. The dynamic query results of these reports can be exported into documents and printed.
8) Label printing
The function of the label printing part will complete the printing work of label printing required in the process of each transaction in the distribution. The types of labels that can be printed include asset labels, personnel labels, location labels, etc.
9), system security
The system also provides a complete login program (user name and password). The fixed asset management system can be integrated into the security model of the database and server under the user’s existing operating system. The functional safety control mechanism prohibits any unauthorized access to related applications-each user can be allowed or prohibited to access each operation in each functional module of the system.
10), data maintenance
This functional module will complete maintenance operations such as adding, querying, printing, modifying and deleting various data in the ATS system. The types of data that can be maintained in this function include supplier data, departmental data, asset classification data, asset status data, asset location data, and asset level data, etc. Operators can modify their own passwords, and provide automatic or manual backup of the data in the system. Avoid data redundancy and clutter, and realize accurate and organized management.
11) Support multi-user and multi-department management
The target system provides a centralized database server that can support multiple users to access the database at the same time through the corporate network layout, and there is no conflict. In consideration of security and various departments of the organization, most of the module operations of the fixed asset management system are department-based, and the operation of each ordinary user is limited to the data of the department.
12) Interface and data interaction with other systems
The fixed asset management system supports batch and direct data exchange processing with other self-owned management systems of the enterprise through the enterprise system interface. Other free management system interfaces of the enterprise, such as enterprise ERP system and financial data system, are reserved for seamless connection, which is conducive to expansion, and supports the import of data and the exchange of data information.
Fourth, the advantages of RFID fixed asset wireless identification management system
1. Friendly user interface, easy to use
Friendly and simple visual user operation interface, easy-to-use operation functions, and good user experience. Optimizing the channels of human-computer interaction and mutual information as much as possible, in line with the principle of “simple, natural, free, and consistent”, adopting standard buttons that are similar to the Windows interface and consistent with windows xp, which is greatly convenient for users to use. The relationship between asset classification and content is clear at a glance, and the entire system functions are visualized, simplified, and organized to complete all tasks easily. A large amount of data is in the form of statistical charts, which is more intuitive and easy for users to understand.
2. Real-time positioning and monitoring of fixed assets:
The fixed asset management system can perform real-time positioning monitoring according to the specific conditions of the asset. This function is achieved by installing RFID reader antennas in the warehouses of various rooms to realize wireless networks. Cover all fixed assets, so as to realize real-time positioning and monitoring of all fixed assets affixed with RFID tags.
3. Advanced monitoring of the flow of fixed assets:
The mobile record of fixed assets, the positioning monitoring system, through the installation of RFID in rooms, warehouses, building exits or school gates, no manual registration is required, automatic recording, automatic association of asset owner information during asset registration, and the system when illegally carrying equipment out of the house. Automatic alarm. Enable managers to understand the whereabouts of fixed assets and minimize the loss of fixed assets. The entire system monitors, records and alarms the flow of fixed assets, realizing a full range of management.
4. Convenient asset inventory:
The system uses RFID non-contact reading (usually within a range of 5-7 meters) to read fixed asset information very quickly and conveniently, so as to realize the inventory and query of fixed assets. It is very convenient to check assets, especially for fixed assets stored invisible in sight. Inventory personnel can easily carry the RFID scanning gun to any place for verification and inventory. In the wireless network coverage area, the information read by the RFID scanning gun is immediately exchanged with the database in the network. If there is no wireless network environment, the reader can The data exchange with the computer is done offline, which increases the inventory speed by more than 90%, and at the same time avoids repeated inventory or wrong inventory. After reading the tag, connect the tag reader to the computer through the computer to quickly obtain the actual situation of the asset. Through the combination query, the asset shortage, excess and other changes can be found immediately. The system automatically records the inventory information, and if there is a discrepancy between the accounts, the system will automatically alarm.
5. Advanced management methods:
After the relevant data of each newly purchased asset is entered into the computer, the computer will automatically generate an RFID (Radio Frequency Identification) label. The content on the label can include the name of the fixed asset, the date of purchase, and the custody (use department). The content of the label is extremely confidential and cannot be copied.
6.Efficient network and remote data transmission
The fixed asset wireless identification management system can realize two-way transmission through the campus intranet. All kinds of information and data can be shared by other users at the same time.
7.Double automatic data backup
When the operator performs specific operations, the data is stored in the client and transmitted to the server through the network, so that the data in the client’s hard disk is consistent with the data in the server; at the same time, the server transmits the data to the remote server. On the client computer, each computer in the entire network has synchronized data.
8.Unique rights management
In the fixed asset wireless identification management system, the different responsibilities of each operator are fully considered, and the corresponding operation authority is formulated for each operator. Through the identification of the user’s identity and password, it is ensured that different operators can only be in the scope of their duties. Limited operations are carried out inside. This not only guarantees the stability of the system, but also has a certain degree of flexibility to strengthen adaptability.
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