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1. Application background
The fixed asset management system is a practical management software with the characteristics of physical management and the purpose of simplifying complexity. The fixed asset management system uses radio frequency technology to solve the problems of enterprises that often occur in the management of fixed assets that are inconsistent with financial accounts, so that the management of the enterprise is orderly and the accounts are consistent.
In view of the cumbersome calculation of depreciation of fixed assets, the average depreciation method is used to quickly complete the depreciation calculation of fixed assets, and the calculation results are accurate. Using high-efficiency data transmission technology and unique rights management concepts, business leaders can understand the overall situation of all fixed assets of the company while sitting in the office.
In the past, dozens of people took several months of asset inventory work, but now a few people can easily complete it in a few days; the original tedious depreciation calculation work took several days, and now it can be accurately completed in a few seconds; The original large number of repeated purchases and large amounts of idle waste can now be resolved in time, enabling enterprises to truly realize the principle of strict economy.
2. System introduction
Fixed asset management is an important part of enterprise management. Fixed assets have the characteristics of high value, long service life, and difficult management. In response to these problems, this system uses computer and radio frequency data acquisition technology to realize the information management of fixed assets.
1. System advantages
1) Powerful and practical functions;
2) Advanced radio frequency technology management methods;
3) Efficient network and remote data transmission;
4) Unique authority management;
5) Friendly user interface, easy to learn.
2. System Features
1) Powerful and practical functions
The fixed asset management system includes asset addition, change, scrapping, damage, depreciation, lending, return, allocation and use department, change of use department, management staff setting, asset exchange between departments, various report printing, combination query, etc. For each fixed asset, you can check out all the information of the asset from the purchase, entry, put into use, use department, depreciation, and even withdrawal from use, which can be recorded in detail. The dynamic query function can ensure that managers have comprehensive information at the first time, and the batch depreciation of assets can reduce a lot of repetitive labor and ensure the accuracy of data. Automatic report preparation and printing are fast and accurate, which can save a lot of time for manual preparation of reports. The fixed asset management system centralizes the previously scattered management information and combines them into a management platform with overall functions.
2) Advanced radio frequency card management method
After the relevant data of each newly purchased asset is entered into the computer, the information will be written into the radio frequency card according to the corresponding software. The content of the radio frequency card can be set by the user, including the name of the fixed asset, the date of purchase, and the custody (using department) And other content. Attaching the radio frequency card to the physical objects of fixed assets not only clearly distinguishes the use departments of fixed assets, but also brings great convenience to inventory. The radio frequency counting machine reads the radio frequency card on the fixed assets, and the information in the card is automatically stored in the radio frequency counting machine.
The radio frequency counting machine is similar to the one used in the supermarket, but it is very different. This kind of radio frequency counting machine is battery-powered and does not need to be connected by wires. The inventory personnel can easily carry it to any place for mutual verification and reading. The information is stored in the radio frequency counting machine. The inventory machine can store nearly 20,000 fixed asset codes, which increases the inventory speed by more than 90%, and at the same time avoids repeated inventory or wrong inventory. After reading the radio frequency card information, connect the radio frequency counting machine to the computer through the computer to quickly obtain the actual situation of the assets, and through the combination query, you can immediately find the changes in the profit and loss of the assets.
3) Efficient data transmission
The fixed asset management system can not only query the status of fixed assets on this machine, but also realize two-way transmission through the intranet and the Internet, so that various information and data can be shared by other users at the same time.
4) Unique authority management
In the fixed asset management system, the different responsibilities of each operator are fully taken into account, and the corresponding operation authority is formulated for each operator. Through the identification of the user’s identity and password, it is ensured that different operators can only perform within the scope of their duties. Limited operations. This not only ensures the stability of the system, but also has a certain degree of flexibility to strengthen adaptability.
5) Friendly user interface, easy to learn
It adopts the style of the Windows interface and is convenient for users to use, and uses a large number of the style of the directory tree in Windows, so that users have a clear view of the department’s subordinate and subordinate relationship, asset category and content relationship. A large number of function prompts enable the user to smoothly complete the corresponding work step by step as required, and the reasonable menu layout allows the user to easily find out the operation they want to perform. A large amount of comprehensive data appears in the form of reports and graphs, which can make it easier for users to understand and accept. Those engaged in fixed asset management only need to master basic computer knowledge and read the operating instructions carefully to master the general operation of the system in a short period of time.
The system flow of the fixed asset management system is shown in the figure below.
Three, system function
Analyzing user needs, we believe that this system should have the following functions:
1.Daily asset management functions
It mainly includes the daily work of adding, modifying, exiting, transferring, deleting, and splitting fixed assets to calculate the depreciation rate and residual value rate.
2.Asset depreciation
Including the provision of monthly depreciation of fixed assets and printing of monthly depreciation reports.
3.Fixed Assets Monthly Report
Query classified statistical monthly (annual) reports according to conditions such as unit, department, time, etc., increase fixed assets monthly report this month, decrease fixed assets monthly report this month, fixed asset depreciation monthly report (annual report), and provide printing functions.
4.Comprehensive Query of Fixed Assets
You can query the status of a single or a batch of fixed assets. The query conditions include asset cards, custody status, effective asset information, department asset statistics, exit assets, transfer assets, historical assets, name specifications, start and end dates, unit or Department.
5.Inventory function
Check the data in the radio frequency counting machine with the data in the database, and process the normal or abnormal data to get the actual situation of the fixed assets, and generate the inventory profit schedule and inventory loss schedule by unit and department , Inventory summary table.
6.System maintenance function
The system administrator shall make the asset classification code table, exit method code table, purchase method code table, storage place code table, department code table, custodian table, and unit name table. Perform operations such as adding, modifying, and deleting;
Provide the operator with the function of modifying his own password;
The system administrator can freely set the operation authority of each subordinate operator for the function.
7.Security management function
Provide various security management methods;
Password management function: maintain account numbers and passwords;
Authority control function: divide users into different levels to determine the user’s authority to use the system, and determine different operations according to different authority.
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