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Overview
1. The concept and efficiency of asset management
1) The concept of asset management Asset life cycle management includes four stages of management of asset purchase, tracking, repair and maintenance, and transfer. Originated from equipment maintenance management, enterprise asset life cycle management can not only reduce maintenance costs, improve maintenance efficiency and equipment integrity, but also improve the company’s operating conditions, profit margins and return on assets.
2) Asset management efficiency According to IDC authoritative statistics, the successful application of a complete set of asset management solutions can help companies: reduce audit costs by 75%, increase warranty applications by 50%, reduce 40% of spare parts inventory by 20% Reduced 45% of equipment “missing”, increased asset utilization by 30%, extended equipment operating life by 10%, reduced equipment downtime by 50%, and eliminated 99% of capital asset write-offs.
3) Current asset management problems In the production and operation of enterprises, enterprise informatization is an effective means to improve management efficiency and reduce production costs. In recent years, with the deepening of enterprise informatization, management information systems (MIS), ERP and other new management technologies and methods have played a positive role in the management of enterprises. However, according to actual statistical data analysis, the reason why MIS, ERP, etc. are not efficient and fail to achieve the design effect is often due to considerable problems in the collection of original data, and patch data is often used for corporate management. This kind of patch The large amount of data, especially patch data in the production process, will not only make the production and operation situation not reflected in time, but also cause data distortion due to manual entry, etc., misleading decision-making, and it is more likely to cause The existence of a large number of waste and defective products can cause serious production accidents. The fixed asset management system is an important part of enterprise management. Fixed assets have the characteristics of high value, long service life, scattered use locations, and difficult management.
Current problems in asset management: the inconsistency of accounts, cards, and objects in enterprise asset management. It is not clear where each asset is located, nor can it be known how many assets are in a certain location. Asset management lacks basic data and corresponding management methods. The current status cannot be tracked, such as allocation, restriction, maintenance, etc. There is no IT system to support related work processes. The retirement of assets cannot be processed in time, financially cannot be written off in time, and a list of retirements cannot be formed. After the physical objects are removed, they cannot be checked with the physical cards on the assets. Depreciation calculations are complicated and poor accuracy, which leads to the loss of fixed assets. Assets lack intermediate tracking management. There is no historical record of assets, such as installation, movement, allocation, scrapping, maintenance, etc., and there is no equipment code corresponding to the asset one-to-one. The asset warranty cannot be managed. Lack of effective management of non-online assets.
The healthy development of an enterprise inevitably involves the effective management of enterprise assets. For those technology-intensive enterprises, the management of fixed assets is particularly important. The traditional fixed asset management model is difficult to meet the needs of new forms of management in terms of quality and efficiency. Therefore, it is inevitable to find a simple and efficient management method. Using barcode technology to develop a set of fixed asset management software, change the way of collecting fixed asset inventory data, and solve the bottleneck problem of fixed asset physical inventory, which can greatly improve inventory efficiency and increase the management of fixed assets. If fixed asset management can be established within the company, relevant managers at all levels and relevant leaders will quickly inquire and count the situation of fixed assets, realize rational allocation of resources, decision-making, provide basis, and improve work efficiency.
2. Technical background
The so-called automatic identification technology is to use specific technical equipment to automatically collect the characteristic information of the identified items during the production and operation process, and send it to the back-end computer system for automatic processing. This kind of system data collection is completely automated, without manual input, realizing real-time data and visualization, and providing real-time and accurate reference data for production and decision-making. There are many types of automatic identification technology. At present, the most common ones in the production and operation process include barcode technology and radio frequency identification technology (RFID). However, due to the application of RFID in the production process, especially the item-level logistics application, there are still problems such as high cost and inconsistent standards, especially when the RFID tag encounters conductive liquid media and metal objects, it will lose the identification effect. Therefore, although UHF RFID is considered by the industry to be one of the most feasible automatic identification technologies for the future supply chain (SCM), we believe in the long-term automatic identification work experience that under the current cost and technical conditions, RFID is not It must be suitable for most logistics and supply chain applications. In order to solve the problem of automatic identification of objects in the logistics and SCM process, we think through sufficient comparison that in this application, especially in the item-level management of fixed assets, the use of two-dimensional bar code technology is a better choice.
Since its introduction in the early 1970s, the two-dimensional barcode barcode technology has developed rapidly. In only 20 years, it has been widely used in commercial circulation, storage, medical and health, library information, postal services, railways, transportation, production automation management, etc. field. The application of bar code technology has greatly improved the speed of data collection and information processing, improved people’s working and living environment, improved work efficiency, and made important contributions to the scientific and modern management of management. Two-dimensional barcode technology is produced under the premise that one-dimensional barcodes cannot meet the actual application requirements. Due to the limitation of information capacity, one-dimensional bar codes are usually the identification of the item, rather than the description of the item. The so-called identification of an item is to assign a code to an item. The code is marked on the item in the form of a bar code, which is used to identify the item so that it can be read by the automatic scanning device. The code or one-dimensional bar code does not indicate the descriptive nature of the product. information.
Therefore, in the general commodity barcode application system, the description of commodity information, such as production date, price, etc., must rely on the support of the database. Where there is no pre-established product database or inconvenient networking, it is almost impossible for one-dimensional barcodes to represent Chinese characters and image information. Even if it can be represented, it is very incomplete and inefficient. With the development of modern high technology, there is an urgent need to use barcodes to express more information in a limited geometric space to meet the needs of ever-changing information representation. This produces a two-dimensional barcode. One-dimensional barcodes only express information in one direction (usually the horizontal direction), but do not express any information in the vertical direction. A certain height is usually used to facilitate the alignment of the reader. The application of one-dimensional bar code can increase the speed of information entry and reduce the error rate, but one-dimensional bar code also has some shortcomings: the data capacity is small (about 30 characters); it can only contain letters and numbers; the size of the bar code is relatively large (The space utilization is low); the barcode cannot be read after it is damaged. As for the two-digit barcode, the barcode stores information in the horizontal and vertical two-dimensional space, so it can directly display English, Chinese, numbers, symbols, and graphics. Large amount of stored data, 1K characters can be stored, the content can be read directly with a scanner, no need to connect to the database; high confidentiality (can be encrypted); when the security level is the highest, the complete information can be read even if it is damaged by 50%.
The two-dimensional bar code developed on the basis of the one-dimensional bar code has the advantages that the one-dimensional bar code cannot be compared. As a portable data file, although its research in our country is still in its infancy, it is in the continuous improvement of the market economy and Driven by the rapid development of information technology, coupled with the unique characteristics of the two-dimensional barcode, the domestic demand for the new technology of the two-dimensional barcode is increasing day by day. Especially in the past two years, two-dimensional bar codes have begun to be used in many industries in China. Some far-sighted domestic manufacturers have also begun to get involved in the field of two-dimensional barcodes, making the popularization and application of two-dimensional barcode technology in my country reveal an attractive prospect.
One-dimensional barcodes, two-dimensional barcodes, and the technical characteristics of two-dimensional barcodes determine that it is more suitable for my country’s national conditions:
1) The cost of documents using two-dimensional barcodes is low, and has good practical value. Two-dimensional barcodes can be printed by ordinary inkjet printers, laser printers, and thermal transfer printers, and can be printed on paper, cards or PVC cards. superior. Therefore, compared with other automatic identification technologies, the cost is low and it has good practical value.
2) Documents using two-dimensional barcodes have good fault tolerance and long service life. Various documents may be damaged and contaminated to varying degrees during use. Therefore, the service life of the documents and the machine’s ability to read are proposed Higher requirements. The two-dimensional barcode adopts an error correction algorithm and has a strong error correction ability. After part of it is damaged, it can still be read by the machine through error correction.
3) The dependence on the main system and the network is reduced, thereby reducing costs and improving reliability. Two-dimensional bar code is a portable data file that can carry a large amount of information and does not need to be connected to an external database. When the computer and database support is not available, the information in the two-dimensional barcode can also be read through the portable data terminal, thereby reducing the dependence on the main system and the network, reducing the use cost, and improving the reliability.
4) The machine readable function of the document is realized. The machine readable ability and anti-counterfeiting ability of the document are the hallmarks of the new generation of documents. The two-dimensional bar code can encode important information such as the name, card number, blood type, and gender of the holder, and can be automatically read by the machine, which solves the problem of automatic entry of document data information.
5) Improve the anti-counterfeiting ability of the certificate. The two-dimensional bar code has a good anti-counterfeiting ability. The two-dimensional barcode is used on the certificate, and the anti-counterfeiting ability of the certificate can be improved by mathematically encrypting the data information represented by the two-dimensional barcode. At present, the mathematical encryption technology is already a very advanced and mature technology in the world. Therefore, , Can greatly increase the anti-counterfeiting ability of the certificate. These characteristics of two-dimensional barcodes are suitable for my country’s large population, underdeveloped economy, especially unbalanced economic development, low level of network construction, and low computer penetration rate. Therefore, the high-tech of two-dimensional barcodes is very popular in my country. Value. The application of two-dimensional barcodes Two-dimensional barcodes, as a brand-new barcode technology, have been widely used in fields such as national defense, medical care, commerce, finance, and logistics management. Due to the large information capacity of the two-dimensional bar code, good confidentiality and anti-counterfeiting performance, and low cost, it is suitable for my country’s national conditions, so it has a very broad application prospect in my country. It is foreseeable that the promotion and application of two-dimensional bar code technology in my country will bring considerable social and economic benefits to the development of my country’s information industry and modern economic construction. Manufacturers and distributors of two-dimensional barcode related equipment want to enter a wide range of fields, involving a large area, and are very closely related to people’s daily work and life, such as railway transportation, ID cards, household appliances, and public utilities. Involving every family and every person, this indicates that the two-dimensional barcode will enter our lives and penetrate into our lives. It is worth mentioning that some distributors suggested that the focus of future development should first be products in the fields of medicine and electronics. Medicine and electronic products are small in size, and the space is not enough to accommodate traditional barcodes. The density of two-dimensional bar codes is high, and the automatic identification of these products can be realized with the help of two-dimensional bar codes. If some electronic chips are expensive, they must be tracked. In addition, the use of two-dimensional barcodes for compulsory controlled drugs in Western countries is also imperative in China, so the above-mentioned technologies will become more and more important.
In order to speed up the research and application of 2D barcodes in my country, the China Article Coding Center has carried out many pilot applications of 2D barcodes with branches in various regions. Such as the application of patent fees, postal management, financial management, temporary population management, the two sessions in 1999, and military warehouse management, etc., have achieved very good results.If these application pilots are promoted, then the market space for 2D barcode applications will be limitless
Since 1998, the sales volume of 2D barcode reading equipment in my country has increased exponentially. The supply of equipment is slightly larger than the demand. The supply and demand are basically balanced, and the development momentum is satisfactory. The decisive factor for the rapid development of two-dimensional bar code technology in my country is the demand for rapid development of automated management and information technology. Undoubtedly, information technology and modern management are the global development trend and the direction of our country’s development. As an important part of information technology, two-dimensional bar code, with the development of information technology and modern management, people’s awareness and understanding, and people’s requirements for products and various documents against counterfeiting, have a broad development in our country. world.
my country’s research on two-dimensional bar code technology began in 1993. The China Article Numbering Center has conducted translation and tracking research on the technical specifications of several commonly used two-dimensional barcodes PDF417, QR Code, Data Matrix, Maxi Code, Code 49, Code 16K, and Code One. With the continuous improvement of my country’s market economy and the rapid development of information technology, the domestic demand for the new technology of two-dimensional barcodes is increasing day by day. With the strong support of the former National Bureau of Quality and Technical Supervision and relevant state departments, the China Article Numbering Center has continuously deepened its research on the technology of two-dimensional code. On the basis of digesting relevant foreign technical data, two national standards for two-dimensional barcodes have been formulated: GB/T 17172-1997 “Code 417” and GB/T 18284-2000 “Quick Response Matrix Code”. In order to enable the two-dimensional barcode technology to be applied in the field of license management in our country, the center has developed software for portrait photos and fingerprint data compression on the basis of foreign application software platforms. Two-dimensional bar code technology has been applied in my country’s auto industry automated production lines, medical emergency service cards, foreign patent case charges, jewelry management and bank drafts; the third session of the Ninth National People’s Congress held in Beijing in March 1999 During the conference and the third session of the Ninth CPPCC National Committee, the two-dimensional bar code technology was successfully applied to the entourage certificate, press card, and hearing testimony, which attracted great attention from the participants and the press. The dimensional barcode is used on the passport of the Special Administrative Region.
Looking at the companies engaged in barcode work in China, most of them are agents of foreign manufacturers, such as SYMBOL in the United States and DENSO in Japan. Judging from the systems they are currently involved in, they mainly focus on document anti-counterfeiting, power inspection, remote meter reading, and fixed asset management. 2. Two-dimensional barcode asset management system 1. System introduction Fixed asset management is an important part of enterprise management. Fixed assets have the characteristics of large quantity, variety, high value, long service life, scattered use locations, etc., making management difficult . Many units still rely on manual accounting management methods. Due to the large number of management documents, heavy inventory work, a large amount of manpower and material resources are required, and the historical operation of fixed assets and asset statistics are extremely difficult, resulting in asset loss and repeated asset purchases. In recent years, some fixed asset management software has appeared. Although it has solved the problem of manual bookkeeping to a large extent, most systems use manual data entry, which is not only slow and error-prone, but also has assets in asset management. The serious problem of the disconnection between physical objects and accounting information makes it difficult to meet the needs of modern enterprise management. The asset management system includes modules for daily asset management, asset depreciation management, report statistics, asset purchase approval management, asset inventory management, key asset management, and system management. It provides management functions such as asset increase, decrease, transfer, lease, decommissioning, storage, idleness, scrapping, and allocation, and provides all kinds of reports required, and provides flexible and diverse statistics and queries. The fixed asset management software compiles a bar code for each asset. It is a management software characterized by physical management and aimed at simplifying the complex. This is the basis for the application of the fixed asset management system. Without the collection of information, management can’t be talked about. In view of the inconsistency between the physical objects and the financial accounts in the management of fixed assets, the barcode technology is used to solve the problems for the enterprise, so that the enterprise management is orderly and the accounts are consistent, and the enterprise decision-makers are comprehensive Understanding the situation of all fixed assets will greatly increase the cost of the enterprise and truly realize the principle of strict economy. The main feature of the system is the use of advanced bar code technology to mark fixed assets, and the use of bar code information media to track the life cycle and use status of fixed assets throughout the process. The marked assets show the most prominent features of barcode technology during inventory or inspection: convenience, speed, and accuracy. Use the scanning terminal to scan the barcode on the fixed assets as a means of information entry, which greatly improves the efficiency of the inventory work, and at the same time ensures the correspondence between the information flow and the physical logistics of the asset. Effectively solve the management problems of enterprise fixed assets, making it easier and more effective for enterprises to manage fixed assets.
1) With the help of bar code technology, the system aims at the inconsistency between the physical objects and the financial accounts that often occur in the management of fixed assets. It overcomes the inefficiency and errors caused by relying on paper documents or manually inputting original data under the traditional management mode, solves the problem of physical management in the process of fixed asset management, and realizes the unification of information flow and physical logistics, and Greatly reduce the work intensity of library management personnel and improve work efficiency.
2) Through the stable performance of the two-dimensional bar code data collection terminal, users can fully enjoy the convenience that mobile application technology brings to the asset inventory work. At the same time, the standardized management of internal staff work is realized, which facilitates the evaluation and summary of employees, provides a basis for clarifying responsibilities and improving work.
3) The system can design a variety of depreciation methods to choose from for the cumbersome calculation of fixed asset depreciation.
4) Realize the automation, real-time and visualization of warehouse storage, warehouse storage, inventory check and library check through the two-dimensional bar code system.
5) Provide data import (various data files, ERP database) and export, query, print and other functions.
6) Provide credible decision support for managers.
System composition The composition of a fixed asset management system based on two-dimensional barcodes includes the following parts:
1) Hardware system fixed 2D barcode scanner, mobile 2D barcode scanner (PDA) for storage and delivery, barcode printer for storage and search, and consumables for on-site coding include Label paper and printing ribbon
2) Software system coding software (we recommend using PDF417 code system as the main code system) interface software system between PDA and computer The interface software system between fixed two-dimensional barcode scanner and computer PDA-side asset management system, including Inbound, outbound, inventory and other functions (desktop) asset management system, including inbound, outbound, inventory and other functions
3. The application mode of two-dimensional bar code in asset management
1) Encoding of asset barcodes According to the asset encoding system of the system user unit and the encoding rules of the two-dimensional barcode, a two-dimensional barcode coding system is manufactured, which can be an on-site encoding or a fixed encoding.
2) Generation of asset barcodes. Different barcodes can be produced according to the format required by the system users for the barcodes, and even barcodes of different levels can be designed according to different levels of asset management, such as item level, intensive level, and packaging level.
3) The printing of the asset barcode cancels the fixed asset label that is manually written or printed by an ordinary printer. On the basis of the original fixed asset code, the fixed asset number is expressed by bar code symbols, and a special bar code printer is used to print out the fixed asset label of a special medium. Professional bar code printers can print special films such as PET, PVC, etc. Therefore, waterproof, oil-repellent, and tear-resistant PET label paper can be selected to ensure long-term storage and clarity of fixed asset labels.
4) Paste the label with barcode information on the fixed asset
5) Use a handheld data terminal with barcode scanning function for on-site management of fixed assets. Fixed assets are distributed in various departments and places of the enterprise. For tracking and inventory of fixed assets, data must be collected and entered at each site. At this time, the fixed asset manager is equipped with a handheld data terminal with barcode scanning function, which can carry out on-site data collection, information entry, including status changes, changes in the department of use, and other remarks. At the same time, relevant information can be queried on site, and relevant data in the system will be downloaded to the handheld terminal before that.
6) Data upload and synchronization
Upload the data collected on site to the fixed asset management system, and automatically update the data in the system. At the same time, the updated data in the system can be downloaded to the handheld terminal for inquiries and calls on site.
4. Main functions of the asset management system
The basic functional modules are as follows: system management, basic information, asset management, barcode production, data, communication authority, user group management, password modification, data backup, data recovery, switch user system, help department management, staff management, item information, supplier management, exit the system, asset storage, asset acquisition, asset borrowing, and asset management Repair assets, return assets, scrap asset inventory, query, print barcodes, generate barcodes, print data, import data, and export
5. The superiority of the asset management system
System superiority
Very strong integration: including the complete integration capability of the internal business of the enterprise and the integration capability of the external resources of the supply chain. Have an open ability to integrate with popular e-commerce platforms;
Two-dimensional bar code system, one of the most advanced automatic identification technologies in the industry;
Advanced management concepts and forward-looking considerations;
Strong expansion ability;
Excellent maintainability and extremely low maintenance cost.
System Features
Adopt C/S structure, easy to operate and practical. Fully reflects the authority and rigor of professional management software systems. Automatic additional function of database, saving any configuration;
Strict authority management; data backup and recovery functions; rich interfaces with financial, OA and other systems to improve management efficiency;
Flexible and powerful query function, can be combined query according to any field and any condition;
Sound and powerful report generation and report analysis functions
Online alarm, approval function, strict control of asset entry and exit; convenient and practical asset transfer, users can track the location change of each device, but also track the repair history, so as to find the cause of the failure and the treatment method;
It can not only describe the equipment structure level, but also record the relationship with other asset changes;
Barcode-based data collection methods and networked data collection and feedback mechanisms provide comprehensive, more reliable and efficient dynamic data and decision-making basis for the management of enterprises and institutions, and realize the network, standardization and standardization of asset management. Comprehensively improve the work efficiency and management level of the asset management of enterprises and institutions;
On-site barcode production function;
Data import and export function: the system can not only import data in other file formats, but also export system data into files in a prescribed format;
Offline function: The mobile terminal can be operated offline, and the operating data can communicate with the system in various ways.
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