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1. Current status of conference sign-in
The current general method of meeting sign-in and identification is manual verification of documents andsmart cardTwo means of credentials. They still have the following main shortcomings:
■Manual verification of documents is inefficient, cannot guarantee accuracy, and is inconvenient for automated statistics;
■Ordinary smart cards require participants to show their credentials and swipe their cards at a designated place. It is inevitable that they are unwilling to sign in when there are too many people; generally, people who participate in important meetings have considerable identities. Convenience is completely undesirable, and it is not conducive to the realization of humanized meeting management by participating organizations;
■When using ordinary smart cards, the card and the representative card are separated, so that the participants must save and carry both at the same time, which brings trouble to the actions of the participants.
2. Introduction to the sign-in system of Suzhou New Guidance Conference
The open conference sign-in management system is based on dual-frequency RFID technology, combined with automatic control technology, computer technology, and wireless communication technology to provide a set of practical, cost-effective, safe and reliable management solutions for various advanced conference sign-in management.
The conference sign-in system is an efficient, reliable and convenient conference sign-in solution specially provided for various large and medium-sized conferences. Participants only need to carry the long-distance smart card (RFID card) for the meeting through the induction area of the system, and pass the report detection area of the remote report system at a normal pace to complete the meeting. Conference staff can view the attendance of the attendees in real time through the conference sign-in management software, including the number of attendees, the number of attendees, and the seats of attendees. In addition, the system also has large-screen information prompts for information such as personnel attendance reports, the list of attendees, the list of actual attendees, and the list of unattended attendees, which simplifies the organization of the meeting and improves the efficiency of the meeting.
The open conference sign-in management system based on dual-frequency RFID technology is a brand-new intelligent sign-in system. This system changes the traditional management mode of card swiping in the past. It adopts a new barrier-free open channel automatic identification mode, and when meeting participants wear an authorized representative When the card is passed, there is no need to take the initiative to swipe the card, and the system will automatically identify and collect the information of the passing personnel to automatically realize the sign-in function. Since the system adopts an open channel mode, there is no need to actively swipe the card, which greatly improves the speed of personnel and at the same time, the management is also more user-friendly.
3. Advantages of the new guide conference sign-in system
Humanized and fast sign-in: Representatives pass directly through the channel system without any stay. The system automatically recognizes and can recognize multiple people at the same time, up to 50 cards can be recognized at the same time, effectively ensuring that multiple people sign in at the same time.
High sensitivity: Even if many delegates pass through the channel at the same time and at high speed, the system can effectively identify
No need to swipe the card at the designated place: Participants can be identified only by passing through the venue at a normal walking speed
Card and certificate are combined in one: participants only need to wear a representative card on their chests to automatically recognize it, without manually swiping the card
Abundant background management functions: unified statistics, printing, and conference management for each foreground terminal through the background system.
based onRFIDThe technical intelligent conference sign-in system, with high anti-counterfeiting and long-distance identification RFID electronic tag technology as the core, can fully meet the needs of modern large-scale government meetings to identify the identity of participants.
The system automatically completes the attendance statistics of the participants, and the meeting sign-in speed is fast, suitable for large-scale meetings or high-level meetings.
4. Scope of application
The conference sign-in management system is suitable for the following occasions:
Meetings of agencies, organizations, enterprises and institutions
Forums, lectures and seminars
Product launch etc.
Other conference organizers such as public relations
5. System process
5.1 Preparation before the meeting
The main content of the preparation before the meeting includes determining the attendees and determining the time and place of the meeting. The basic information of the participants is registered, and the RFID card is associated with the personnel information.
5.2 Card issuance before the meeting
The main content of the card issuance before the meeting includes printing the attendance card and making the sign-in card.
5.3 Conference sign-in
When signing in to the meeting, the base station receives the information of the RFID card personnel, and the name, unit, position, and recent photo of the sign-in personnel will pop up on the screen. At the same time, when there is no RFID card, go to the door guard to register, which requires identity verification, ID card registration and image collection, etc. .
5.4 Online check-in
The system can be used as a stand-alone machine or with multiple machines connected to the network at the same time. The system can automatically deal with repeated sign-in (same machine/multiple machines) to ensure the uniqueness and accuracy of sign-in data, can automatically unify the time at multiple points, provide manual sign-in function, and solve the situation of representative forgetting to bring the card or losing the card.
5.5 Powerful query system
Various check-in data can be queried in a fuzzy way, and the query results can be displayed in different colors. You can keep abreast of the check-in status, such as overall or partial statistics and list of check-in, late, leave, absence, etc.
5.6 Sign-in control
The entire sign-in process can be controlled through the background, and the sign-in start time, sign-in end time, sign-in automatic start and automatic end can be flexibly set according to the actual situation.
5.7 Statistics
After the meeting, attendance statistics-the sign-in computer generates some statistical reports, including meeting attendance reports, late arrival reports, non-attendance reports, etc. The sign-in statistics and printing of this conference, and the summary statistics and printing of each sign-in of the conference. The system automatically distinguishes standing members, representatives, and non-voting delegates, which can be applied to the registration requirements of the conference and the standing committee at the same time.
6. Features
The sign-in process is simple and fast, which saves the attendance time
High sensitivity, long-distance reading information, wide recognition range
Automatically generate the attendance and sign-in statistics table
Counting guests: timely and accurately count the number of attendees and the number of unattended guests.
Sign-in query: This function mainly completes the query of guest information: statistical data and list lists such as signed-in, late, leave, absence, etc.
Attendance information export: customer information can be imported or exported to the database in Excel format
Real-time information display: real-time display of information such as the name, time, and illegal operation prompts of the person swiping the card.
Printing function: real-time printing of the statistics report of attendance.
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