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Difficulties in file management
Internal confidential documents were illegally taken out of the unit
Internal staff deliberately or unintentionally took secret-related documents out of the unit, and failed to find out in time, leading to leaks, unable to trace the leaking channels, and unable to identify the person responsible.
Unable to track and manage the received documents
The secret-related documents collected cannot be tracked and managed, and cannot be recycled and destroyed one by one, and there are often phenomena of exposed and replacement parts.
Difficult to find files
It is very time-consuming to manually find a certain document in the document pile. The administrator searches for files by the number printed on the file box, and the file may be placed in the wrong file box or has been taken away by others, which adds to the difficulty of searching.
solution
Using RFID technology to establish a document management system solution can greatly improve management methods, increase work efficiency, and ensure the safety of documents. The document management system with radio frequency (RFID) technology as the core is to add specific RFID electronic tags to the managed documents. Through the tiny chip and antenna of the RFID electronic tag, it is convenient to track and record every location in the middle of the flow of documents. For example, when documents pass through different offices or checkpoints. It will be recorded, and it can be clearly seen on any internal authorized management terminal in real time. It is easy to know the current location of the file, where it is stored, and confirm the removal or deposit of the file.
When the document passes through the supervision entrance or passage check point, it will be found by the entrance and exit RFID reader. The management system can automatically record the passage time of the document. If the document is illegally brought out, the system will automatically send a corresponding alarm and send a short message. Information to relevant management personnel.
The RFID file management system can read a stack of files at the same time, and can process multiple files in batches. When a document needs to be retrieved at work, a reader is used to read the RFID tag of the document and the ID number of the work permit worn by the staff to ensure the correctness of the document.
This system provides a standard data interface and can be integrated with existing file management systems. Enhance the function and security of the existing file management system to the greatest extent.
System composition
System work steps
1. Attach electronic labels to the documents;
2. Write the file information of the electronic label to the RFID electronic label and upload it to the central database of the management system;
3. Only the documents authorized by the system can be brought out of the specified storage location;
4. When unauthorized documents are brought out, the system will issue system prompts (text message notification, sound and light alarm);
5. Quickly find and consult documents, inventory documents
13439254652 Zhao Jinwang
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