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RFID technology has completely changed the way files are tracked. It is especially suitable for organizations that need to save high-value files (temporary or permanent loss of files will have serious consequences for them). For example, government departments, financial and medical institutions, and law firms.
Relying on the experience in biometric and access control solutions, the document tracking solution developed by RCG has achieved further development-integrating RFID document tracking with biometric access control. In this way, the user can not only know where the file is, but also track the identity of the authorized person who took/returned the file.
Document tracking solutions can:
Strengthen the management of important folders
Faster file location and easier tracking of sensitive files
Ensure that only authorized personnel have access to important documents
Reduce the time to find files
Reduce the financial and legal impact of lost files
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Each file or folder is affixed with an RFID smart label, which contains a unique ID and readable information. When a file is placed in the loan/return tray with RFID function, the unique ID representing the folder will be collected and sent to the database, so that the file list will be kept at all times. When loaning/returning the document room, the document tracking solution will use advanced biological devices such as fingerprint readers to identify the identity of the person entering and leaving.
RFID handheld terminals can help users quickly find specific files and perform inventory counting when needed. In the search process, once a file in a specific location is located, an audible and visual alarm will be triggered. On the other hand, with a WiFi-enabled mobile device, all collected inventory data are synchronously sent to the central database of the document tracking system for verification purposes.
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