RFID application scheme of the asset management system of administrative institutions

The contents of the asset management system of administrative institutions mainly include the following four points:

1. Introduction to Asset Management System

2. The main content of asset management

3. Main function introduction (PDA side)

4. Expansion of the asset management system

　1. Introduction to the Asset Management System of Administrative Institutions

Background: Asset management is an important part of enterprise management. Assets have the characteristics of large quantity, variety, high value, long service life, scattered use locations, etc., making management difficult. Traditional asset management systems use manual data entry, which is not only slow and prone to errors, but also has a serious problem of disconnection between physical assets and accounting information in asset management, which makes it difficult to meet the needs of modern enterprise management.

Ruifengde’s asset management system based on PDA and combined with barcode technology (or RFID) gives each physical object a unique barcode asset tag. The entire life cycle from asset purchase to the asset withdrawal can be carried out for the physical fixed assets. Track and manage the whole process. Solve the problems of inconsistent accounts, cards, and objects in asset management, unclear assets, unclear equipment, idle waste, inflated assets, and loss of assets. Provide comprehensive, reliable and efficient dynamic data and decision-making basis for the asset management of enterprises and institutions, realize the informatization, standardization and standardized management of asset management, and comprehensively improve the efficiency and management level of asset management of enterprises and institutions. Make the management of fixed assets easy, accurate, fast and comprehensive.

Principles of Fixed Assets Management System of Administrative Institutions:

Topological structure diagram of fixed asset management software for administrative institutions-barcode/RFID fixed asset management system

The fixed asset management system of administrative institutions is as follows:

　2. The main content of the fixed asset management system of administrative institutions

1. Basic information of fixed assets: including institutional information, asset information (fixed asset ledger management)

2. Fixed asset coding information: combined according to label number coding rules

3. Asset status information: equipment status, equipment attributes, asset attributes, financial information

4. Daily management of fixed assets: check the receipt of the warehouse, use and release the warehouse, transfer of assets, asset allocation, asset retirement, etc.

5. Fixed assets inventory: physical fixed assets inventory

6. Balance accounting processing: balance the physical data and financial data

Asset status information

　　The content of daily management of the assets of administrative institutions

Check-in warehouse: After the purchase of fixed assets arrives, register and approve the check-in warehouse;

Requisition and outbound: when requisition of fixed assets, the outbound registration and approval work;

Asset transfer: within the same organization, when the user or the department of use of fixed assets changes, the asset transfer registration and approval work;

Asset allocation: the registration and approval of asset allocation (intra-branch and cross-branch) when the organization of fixed assets changes between different institutions;

Asset return: the registration and approval of the return of fixed assets when returning fixed assets;

Asset retirement: When a fixed asset is discarded, the retirement registration and approval work is carried out.

The fixed asset management system of Ruifengde is as follows:

　3. Introduction to the main functions of barcode/RFID fixed asset management system (PDA side)

PDA application mode:

The general asset management system can be divided into offline version (stand-alone version) and online version (C/S, B/S) according to its usage mode.

Offline version: Download the corresponding tasks and asset details from the PC to the PDA via the data cable, and upload the results to the PC via the data cable after the PDA task is completed.

Online version: Real-time communication with the background via wireless communication such as WIFI or GPRS/EVDO.

(1) Warehousing of assets in the asset management system

After the newly purchased assets are registered and numbered to generate barcodes, they are posted on the assets, and finally scanned and stored by the PDA, and the information of the assets in the background is synchronized and changed.

(2) Asset inventory of the asset management system

The system is a relatively simple offline asset inventory software. Users only need to import the asset list (txt file) to be inventory into the PDA through the data cable to achieve the inventory task. The generated inventory results can be connected with the existing ERP systems of the enterprise, such as Kingdee and UFIDA.

(3) Allocation of assets in the asset management system

Enterprises use PDAs for asset transfer operations. After the transfer operations are performed, only simple checks are required for the transferred units. The plan ensures that the physical object is completely consistent with the data, and at the same time, it reduces the multiple entry of data in and out of the unit, which effectively improves the work efficiency and the accuracy of the data.

(4) Requisition, return and scrapping of assets in the asset management system

Using PDA for unified management of assets not only improves work efficiency, but also improves accuracy

(5) Asset management system background management system

The back-end system provides asset sum query, classified statistics monthly report, change record query, asset reduction report, asset depreciation schedule, inventory profit, inventory loss schedule, inventory summary table, various analysis tables, over-age asset statistics, and asset growth Trend chart, etc. Provides the necessary basis for corporate decision-making.

Benefits of asset management after the introduction of PDA:

(1) Reduce the input of manpower and material resources, reduce costs and increase benefits.

(2) Reduce errors and improve work efficiency.

(3) Realize the unification of asset accounts, cards, and things, and have a good understanding of the overall assets of the enterprise

(4) Realize information management of enterprise assets, avoid repeated purchases and waste.

(5) It can track asset dynamics in real time, which greatly improves work management efficiency.

(6) Provide a favorable basis for the decision-making analysis of enterprise managers.

　　Fourth, the expansion of the fixed asset management system

Ruifengde asset inventory system should also have the following extended functions: