chrispeng [ad_1]
1. Project background
When an enterprise develops rapidly and owns a considerable amount of fixed assets, improving management methods, improving management efficiency, reducing manpower costs in management and operation, and improving service quality gradually become the top priority of the business.
In technology-intensive and asset-intensive companies. The purchase and maintenance of fixed assets is an important cost of enterprises. Fixed assets in kind are an important material basis for corporate assets and a material guarantee for the completion of the operation of the enterprise. At the same time, it has a significant impact on the financial status of the enterprise. Therefore, strengthen the physical management of fixed assets, ensure the integrity, preservation, and appreciation of fixed assets, correctly calculate the number and value of assets, clarify economic responsibilities, supervise and promote the proper storage and reasonable use of fixed assets, and continuously improve equipment utilization and intact rate It is the core goal of the physical management of fixed assets to maximize the effectiveness of existing assets and bring the greatest economic and social benefits to the enterprise.
2. Current status and shortcomings of traditional fixed asset management
Although the financial management of fixed assets has been electronically implemented through the MIS system, the current status of the physical management of fixed assets is still relying on traditional manual management methods and means. Data collection and entry have always been manual operations, low efficiency and error rate It is difficult to meet the electronic data collection and entry requirements of the financial MIS system, and the cost of work supervision and performance appraisal is high. After the introduction of barcode technology, this situation has been improved to a certain extent, but due to the limitations of barcode technology itself, it cannot fully meet the requirements of real-time tracking and monitoring of physical changes of fixed assets.
It can be seen that the physical management of fixed assets in the current industry has the following shortcomings:
1) The financial management department of fixed asset management and the physical management department lack a technical platform for business contact and business communication, which causes the book information to fail to reflect the actual status of the asset;
2) Asset inventory check is time-consuming, laborious, with limited results, and “clearing before and after chaos” consumes a lot of manpower and financial resources;
3) The account, card, and reality are inconsistent, and there is no historical record of the asset, such as installation, movement, allocation, maintenance, scrapping, etc., and there is no status information log corresponding to the physical status of the asset;
4) Possess a large number of expensive assets, but no integrated information management system, and lack of effective technical means to track and manage assets in real time, such as the allocation, change, and maintenance of various professional medical inspection equipment, office equipment and office facilities Wait;
5) It is difficult to effectively control the repeated purchase, idleness and loss of assets;
6) The physical information analysis data of fixed assets lacks timeliness and authenticity, and cannot provide effective support for investment management, cost management, and budget management, which seriously affects related management decisions.
The root cause of the above problems that cannot be solved is the lack of computerized identification of the on-site operation of fixed assets, real-time tracking and monitoring and other informational means!
3. Introduction to RFID-based asset management solutions
RFID (Radio Frequency Identification) is an automatic identification technology, which is an important method and means for automatically reading and automatically inputting information data into a computer. This technology can provide us with an effective means of fast and accurate data collection and input, and solves the problems caused by manual operation, slow data input speed and high error rate.
The asset management RFID solution is based on this new type of automatic identification technology, plus mobile computing and wireless network application concepts, to provide accurate and fast asset data collection and statistics, combined with the enterprise asset management system, including the purchase of assets for the entire asset life cycle , Tracking, maintenance and transfer tracking management.
The solution fully considers application scalability, and is compatible with all identification methods such as one-dimensional bar code, two-dimensional bar code, radio frequency label, graphics, and text in terms of label information identification; in terms of asset information transmission, it is compatible with local area networks and wireless local area networks (802.11b/g). Etc.), wireless wide area network (GSM/GPRS/GPS/CDMA1X, etc.), Bluetooth (Bluetooth), telephone line dialing (Modem) and other communication methods to meet the diverse needs of customers for information collection and summary transmission; in software and hardware In terms of integration and compatibility, universal software middleware and standard hardware interfaces are provided to further protect the company’s asset investment.
Four, case introduction
1. Application requirements
Barcode & RFID asset management system can help companies improve asset operation efficiency and reduce management costs.
Help enterprises realize the unification of asset accounts, cards, and objects, check the physical objects, and have a good understanding of the overall assets of the enterprise;
Collect basic data on asset operation and status to provide a data foundation for enterprise asset management, analysis, and operation;
Effectively track asset dynamics, such as allocation, inventory, maintenance and other data, while organically connecting the IT system and asset management workflow;
2. Application introduction
2.1 New assets (asset purchase)
Introduce workflow, approval flow and document verification to manage asset procurement
Changed to manual check-in and check-in storage, using handheld terminal to call electronic documents for check-in storage
Mobile computing assists enterprises to complete the centralized and unified acceptance of large-scale, multi-variety, and multi-suppliers
2.2 Asset registration
2.2.1 Asset coding
After the assets are checked and accepted, the assets shall be numbered and labelled
The classification and coding of assets are compatible with national standards and global asset identification rules.
The unified classification and coding rules facilitate the consistency of information interaction in the transfer, flow, inventory, and evaluation of transactions within the enterprise.
{$page$}
2.2.2 Enter asset attribute information
Add asset name, code, model number, date of entry, custodian and other information. Use asset code as the main attribute to support asset management attribute information, and diversify information tracking methods for management-related personnel (including e-mail, mobile phone text messages, etc.), such as key asset change information for custodians, maintenance workers, and supervisors Notifications and reminders.
2.3 Asset label printing
2.3.1 Label printing method
Asset label printing is used for the printing of labels and identifications of assets by asset managers.
Single asset label printing, serial number label printing in batches, and batch printing connected to the enterprise management system (CRM/ERP/EAM…).
2.3.2 Label material and reading
To meet the requirements of dustproof, waterproof and anti-counterfeiting, it provides labels of various materials, supports barcode label printing and RFID label printing, and provides two solutions of one-dimensional barcode and two-dimensional barcode.
2.3.3 Printing method
The diversified printing method adapts to various printing scenes, prints flexibly and appropriately, improves printing efficiency and the accuracy of label and physical verification, and simplifies the difficulty of operation.
Provide customized printing solutions such as “office compatible printing” and “network cable direct printing” in the office field
Provide outdoor asset label mobile printing operation method
Provide diversified label printing such as small labels, high-precision labels, and large labels
2.4 Asset Requisition and Allocation-Add description
Asset requisition is combined with employee work code, and information such as the requisitioner and the time of requisition are recorded through barcode scanning, and system verification and machine identification tags are used to avoid human operation errors. The mobile terminal remotely calls data for on-site appraisal and implementation of database updates, while also greatly reducing the time for asset search and placement.
Asset Requisition ● Asset Borrowing
Asset leasing ● Asset allocation
Return of assets
2.5 Asset transfer and retirement
The custodian will appraise the assets that have been applied for scrapping and screen them on the spot to prevent the crown from being worn out
The mobile terminal supports taking pictures of assets and sending them to the asset management database for file preparation
When the asset custodian changes, the system records the department, custodian, location and other information of the changed information
2.6 Asset site operations
2.6.1 Asset inventory
Enterprise asset inventory uses mobile terminals to quickly inventory assets.Mobile terminal inventory has changed the backward operation method of manual inventory and manual verification. The operation accuracy is high, the work efficiency is high, and the labor intensity is low. At the same time, the inventory report is generated based on the inventory record.
The inventory system provides a good data interface and has ready-made interfaces for all enterprise management software, such as: SAP? R/3, CA Unicenter, ORACLE, UFIDA NC and other software vendors in multiple versions.
2.6.2 Asset Maintenance
The production line and operation equipment maintenance of an enterprise are the two lifelines of an enterprise. It needs to be widely used in power plants, airports, airlines, railways, cigarette factories, chemical plants, petroleum and coal, etc.
Barcode/RF scanning asset verification asset warranty, repair age verification, historical repair record query
Support voice calls, CDMA1X/GPRS wireless WAN communication
2.6.3 Asset inspection
For large-scale important equipment in the power, communication and other industries, which is an important part of the production and operation of the enterprise, inspectors need to conduct regular or irregular inspections. Provide barcode and radio frequency solutions for different application environments, and the field inspection terminal should also have certain industrial performance and drop resistance.
2.7 Asset query statistics
The system provides monthly report of classified statistics, new fixed assets report, reduction of fixed assets report, annual report of classified statistics, accumulated depreciation schedule, inventory profit, inventory loss schedule, inventory summary table, etc.
Weishen combined with the communication platform to provide enterprises with asset short message (SMS) inquiry services and other value-added services.
2.8 Asset theft prevention
For general materials, passive RFID technology is used. The card reader is installed at the main entrance and exit to obtain the data of the device for background retrieval. For devices that have not been audited, the camera is linked to take pictures and alarms, and the photos are sent in the form of MMS as soon as possible. On the mobile phone of the designated user, the person receiving the alarm can rush to the scene to catch the criminal based on the photo.
For those with valuables, active RFID and adding and dismantling devices are used. Once the criminal destroys the RFID indoors, he can directly link the alarm device to locate the crime site.
2.9 Scheme configuration
2.9.1 System Software
Asset management software—including ERP, CRM, EAM, MIS, etc.
Management system middleware—including system interface middleware, printing middleware, wireless middleware, etc.
Terminal application process software
Five, the advantages of the system
RFID technology emerges as the modern supply chain demands for efficiency, information flow and flexibility. Its overall advantages over barcode technology are as follows:
The ability to adapt to the environment has been strengthened.
The degree of automation is improved, which greatly reduces the time for processing and rewriting labels when the physical assets are changed, and improves the efficiency of the entire business operation;
The ability to collect large quantities of data in real-time, shorten the time of physical inventory, enhance the accuracy of inventory, and prevent the occurrence of the phenomenon of inventory checking.
With the help of industry standards and information sharing, the physical assets can be tracked throughout the internal circulation links, the error link can be clarified, and the physical management level can be comprehensively improved;
Electronic tags using RFID technology have obvious advantages over the original asset tags. PDA handheld RFID operation terminals can directly identify the on-site RFID electronic tags, without manual reading, and have a large amount of information storage that can be modified on-site;
The effect of improving the convenience and speed of on-site physical inventory work is obvious. It can realize automatic inventory information comparison through the PDA handheld RFID operation terminal, and distinguish the types of fixed assets at the same time. The on-site inventory efficiency is much higher than that of manual operation and can be reduced. Correct information errors such as the inconsistency between the fixed asset label and the actual product on site;
The management department can understand the changes of the physical information at the physical management site at any time through the computer terminal, and extend the physical management function of fixed assets to the site where each physical object is located.
Therefore, RFID technology, as the latest technical means of asset basic data collection, can help enterprises establish a unified, efficient, real-time and electronic process of asset physical management system, and through the operation mode of networked centralized management to link all departments, thus:
Realize the full life cycle management of equipment from purchase to scrap;
Solve the problems of physical-card, card-financial account inconsistency, etc.;
Improve the existing business process: from equipment procurement, on-site management to inventory check, realize equipment identification automation;
Realize inter-departmental business collaboration, asset information sharing, multi-dimensional analysis, provide asset investment decision-making assistance support, and improve the daily management work mode, process and effect of assets in kind
[ad_2]
