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1 Overview
In the enterprise’s fixed asset management business, fixed assets are directly taken from the material procurement department, or transferred to production and operation after the completion of the project, forming fixed assets. The fixed assets in use have been replaced by technological upgrading and transformation from one production site to another. Some fixed assets have to be scrapped due to accidents or natural wear and tear. There are many types of fixed asset business segmentation of enterprises, and the rapid technological update has led to rapid changes in fixed assets. The physical management mode of enterprise fixed assets is shown in the figure below:
In the past asset management business, the following problems generally existed:
*Registration and inventory work
The fixed asset purchase approval form is required to purchase fixed assets. For each fixed asset, a card account must be registered, indicating the number, value, and receiving department of the fixed asset, etc., and then register and keep the account according to the card account. A uniform number is affixed to each piece of fixed assets to facilitate verification. The fixed assets must be depreciated at the end of each month, and depreciation records must be registered in the ledger. This kind of work is highly repetitive, the number of account cards is huge, errors often occur in specific work, and it takes a long time and takes up a lot of staff time. Moreover, manual copying of physical information and information modification of status changes are the weak links to ensure the consistency of “accounts, objects, and cards”. Because of this weak link, it will still lead to “account inconsistency”, which also restricts the management information system to maximize the management effect.
* Depreciation of fixed assets
The value of fixed assets is accrued every month as a current expense. Therefore, the fixed assets are not depreciated every month. It is not difficult from the difficulty of work. The problem lies in the large number of fixed assets. Every asset is There are corresponding cards, and the useful life of different assets is different, and the depreciation methods are also different. In the processing of depreciation work, it is often necessary to register several thick stacks of books and cards, and the workload can be imagined. Welcome to visit the official website of Fuwit.com: www.fuwit.com or call 400-0581-580, especially this kind of repetitive and tedious work will produce inevitable errors, resulting in the distortion or even loss of the information reflected in the relevant reports.
Therefore, due to various reasons, the business management system only obtains accurate and inaccurate data (such as asset depreciation, book value, inventory quantity, etc.), which will not only lead to the loss of assets, but also cannot accurately reflect the business results and performance of the enterprise. However, because the information is not reflected in a timely manner, it affects the operational efficiency of the enterprise and leads to the repeated purchase of assets. It is meaningless to analyze and make decisions based on this.
2. Application of RFID technology
In order to solve the problem caused by the weak link of manual transcription of on-site fixed asset information, the following points must be done:
1. Automatic remote batch collection of physical information;
2. Write the management data information (or inspection records) together with the physical information into the electronic label, and the electronic label is installed (pasted) on the physical body;
3. The collected information is not only the serial number of equipment (assets) and fixed assets, but should have the same information as the equipment (fixed assets) ledger;
4. When the management data information changes (or during inspections), the relevant information will be modified (or recorded) on the spot; (reflect the physical information to the management system)
5. According to the physical change information, start the relevant business process to update the equipment (assets) and fixed asset accounts in real time to ensure that the management data information is consistent with the site;
RFID is a non-contact automatic identification technology. It automatically recognizes the target object and obtains related data through radio frequency signals. The identification work does not require manual intervention. It can collect information from physical objects at a long distance and automatically in batches. It is to ensure the accuracy of physical information. The basis of integrity.
3. System solution
Fixed asset management is an important part of enterprise management. Fixed assets have the characteristics of high value, long service life, and difficult management. In response to these problems, computer and radio frequency data acquisition technology are used to realize the information management of fixed assets.
3.1 System hardware architecture
The RFID physical management system is mainly for real-time online visual management of fixed assets. Dynamic tracking and positioning management of the increase, change, and scrapping of fixed assets can quickly and accurately take inventory of fixed assets. The basic hardware architecture is as follows:
3.2 System function
Analyzing user needs, the RFID fixed asset management system has the following functions:
1. Daily asset management functions
It mainly includes the daily work of adding, modifying, exiting, transferring, deleting, and splitting fixed assets to calculate the depreciation rate and residual value rate.
2. Depreciation of assets
Including the provision of monthly depreciation of fixed assets and printing of monthly depreciation reports.
3. Monthly Fixed Assets Report
Query classified statistical monthly (annual) reports according to conditions such as unit, department, time, etc., increase fixed assets monthly report this month, decrease fixed assets monthly report this month, fixed asset depreciation monthly report (annual report), and provide printing functions.
4. Comprehensive Query of Fixed Assets
You can query the status of a single or a batch of fixed assets. The query conditions include asset cards, custody status, effective asset information, department asset statistics, exit assets, transferred assets, historical assets, name specifications, start and end dates, unit or Department.
5. Inventory function
Check the data in the radio frequency counting machine with the data in the database, and process normal or abnormal data to get the actual situation of fixed assets, and generate inventory profit schedule and inventory loss schedule by unit and department , Inventory summary table.
6. System maintenance function
The system administrator will perform the asset classification code table, exit method code table, purchase method code table, storage place code table, department code table, custodian table, and unit name table. Perform operations such as adding, modifying, and deleting. Provide the operator with the function of modifying his own password. The system administrator can freely set the operation authority of each subordinate operator for the function.
7. Security management function
Provide various safety management methods.
Password management function: maintain account numbers and passwords.
Authority control function: divide users into different levels to determine the user’s authority to use the system, and determine different operations according to different authority.
3.3 Application benefits
The introduction of physical information collection tools using RFID technology effectively solves the bottleneck problem of fixed asset data analysis, collection and input, and real-time recording of fixed asset actual consumption information. Achieve true reflection of the actual situation of fixed assets, the actual distribution situation, truly online and visual management, achieve the unification of physical objects and management accounts, thoroughly realize the unification of accounts, cards, and objects, and realize the integrated visual management of physical objects and management systems.
4. Hardware selection
The application of RFID technology in the management of fixed assets has huge advantages. It has a very important impact on improving the management efficiency of physical assets, tracking management of the full life cycle of physical assets, and strengthening supervision and monitoring. The key to RFID technology lies in the speed and accuracy of data collection, and its core equipment lies in fixed readers and handheld devices.
4.1 Fixed reader
Fixed readers are mainly used to complete the warehousing of fixed assets at each transfer node, and it is necessary to collect fixed assets in and out in batches, quickly and accurately.
ThingMagic M6 is a four-channel UHF RFID reader. It has a high-speed reading capability of 750 tags/sec. It can be connected to up to 4 antennas to work at the same time. It has a wider coverage and fast data collection without leakage. read. At the same time, ThingMagic M6 has super anti-interference ability, can adapt to various harsh industrial environments, supports WIFI connection, and can be more simply and flexibly deployed in key nodes.
4.2 Handheld devices
Handheld devices are mainly used for fixed assets search, inventory, and daily business process processing. They involve more functions and have a wide range of applications. This puts higher requirements on the RFID reading module in the device.
ThingMagic M6e-Micro, a UHF RFID mold with ultra-small module structure design and excellent “quick search algorithm”, can be embedded in a variety of commonly used handheld and portable devices. It can read tags up to 750 tags/sec, has low power consumption, and responds quickly after receiving instructions. At the same time, it has an excellent multi-label anti-collision algorithm, which is especially suitable for inventory in warehouses; its unique adjustable power from -5dbm to +30dbm can be conveniently applied to fixed asset management, for quick search, inventory and Daily stable work provides a guarantee.
As an agent of ThingMagic, a leading RFID brand, Shenzhen Quanshunhong Technology Co., Ltd. provides all major operators and integrators with ThingMagic’s full range of products. At the same time, the company has always provided professional technical teams, high-quality services, and preferential services. Price, to provide our customers with world-class RFID equipment solutions and high-quality after-sales service. The company cooperates with major operators and integrators to successfully apply ThingMagic RFID equipment to various applications in various fields such as asset management, manufacturing, warehouse management, aviation and shipping, clothing retail, and anti-counterfeiting traceability.
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