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1. System overview
1.1. System Features
The system is called “Yitong Asset Barcode Management System”, the English abbreviation “Itonginfo-AMS”, which is a hybrid architecture of B/S architecture and C/S mode, composed of PDA data collection terminal and data communication client.
The system consists of 15 functional parts: asset purchase application, asset warehousing, new asset card, ERP asset card import, asset barcode printing, asset allocation, asset retirement, asset lending, asset maintenance, workflow platform, asset inventory, PDA Collection system, system report, system log, authority management.
The system takes asset expansion, asset document processing, and asset inventory as its core components.
The main indicators of this system are ease of use, stability, and accuracy.
The system adopts Sq Server 2005 or above for development.
The system uses Barcode to manage assets and deploy them according to the needs of users.
The system uses workflow to review and approve documents.
The system uses mobile data collection terminals to collect and manage data, realize wireless download of asset card data and upload of collected data, and asset mobile management becomes a reality.
The system is integrated with the ERP financial asset system module to integrate information resources and improve management efficiency and application value.
The system is based on bar code automatic identification technology and WIFI wireless applications, providing enterprises and institutions with comprehensive and more efficient asset dynamic data and asset monitoring management.
1.2. Architecture
1.3. System structure
1.4. Error handling
When the system is running, errors thrown by all program components will be captured and encapsulated so that it has a friendly interface to the end user. At the same time, the system will automatically record all errors in the database, which is convenient for query and analysis. In addition, according to the operating platform of the system, all underlying abnormal information will also be recorded in the log file.
1.5. Assumptions and dependencies
The official asset card information and basic files of the system depend on the K3 system asset card data sheet. If the K3 asset card data sheet is not timely or other problems will affect the system. When the official financial asset card information is not confirmed, the temporary asset code is used for storage and the temporary barcode label is printed for management.
2. Functional requirements
2.1.[Core business subsystem]
The temporary assets in this part are entered by purchase and storage, and imported into the ERP system asset card data sheet after financial confirmation. The specific agreement of the temporary card information is investigated after the project is established and confirmed on the development plan; the imported formal card contains the following information: asset code, asset name, category, signal, unit, change method, supplier, entry date, usage, use department, department , Code, storage location, quantity, atomic currency, accumulated depreciation, net value, impairment provision, net amount, service life, remarks.
After the system imports the card into the barcode system, the user can perform extended editing based on the synchronized asset information. The editing content is:
1. User department: fill in by the user when adding, and automatically bring out when introducing.
2. Storage location: Filled in by the user when adding, and automatically taken out when introducing.
3. Quantity: Fill in by the user when adding, and automatically bring out when introducing.
4. Remarks: fill in manually, no more than 100 characters, not blank
5. Barcode: automatically generated, according to asset code and year, month, day + 4 serial number, coding rules can be set according to corresponding needs.Not over
Over 30 characters.
2.1.4.[Shared Document Information]
1. Document number: automatically generated by the system, the generation rule is +YYYYMMDD+4-digit serial number. Each document in the system has a unique number.
2. Document subject: Customize some fixed-format subjects for users to fill in. See appendix.
3. Document type: Each document has a type, which is convenient for the system to identify. The details are: asset procurement, asset warehousing, asset allocation, asset borrowing, asset maintenance, and asset scrapping.
4. New: Create a new document and assign values to the default information.
5. Save: save the document information. The asset status changes to “Saved”. The documents in this state can be modified and deleted.
6. Review: Review the document command line, the document status is “review”, and the document in this state cannot be modified or deleted.
7. Modify: modify the document information.
8. Delete: delete this document and restore the asset status in the document.
9. Export EXCEL: Export the asset information contained in the document to EXCEL, and indicate the document number.
2.1.5.[Asset Card]
1. The system is divided into temporary asset cards and formal asset cards. Temporary assets refer to assets that are provided by the supplier for temporary storage but have not yet confirmed the card through the financial asset system; formal assets refer to assets that have been stored in the warehouse and the financial asset system has established an asset card.
2. Asset card list information: asset code, asset name, category, signal, unit, change method, supplier, entry date, usage, use department, department, code, storage location, quantity, atomic currency, accumulated depreciation, net value , Impairment provision, net amount, service life, asset barcode, remarks.
3.Query: precise query, fuzzy query, compound query
4. Operation: These operations can only be operated by persons with designated authority, and are designated in accordance with the scope of jurisdiction.
a) Adding: It is not possible to add assets under the status of “Retired”, “Lending” and “Approved”.
b) Delete: Only the person with the specified authority can perform this operation. This action is a logical delete action.
c) Modification: Edit asset information, but cannot change the status of existing assets to “scrapped”, “lent” and “review”;.
d) Barcode printing: Print barcodes according to a certain designed label template. The label template format is automatically selected by the system according to the asset type.
5. Information export: support export in excel format.
2.1.6.[Asset Procurement]
1. Basic information:
a) Document number: automatically generated
b) Document subject: fill in manually, and the length should not exceed 100 characters.
c) Applicant department: select
d) Application date: select, bind date for selection, default system current date
e) Estimated return date: select, bind date for selection, default system current date
f) Maker: Default currently logged in user
g) Form date: default current system date
h) Document description: fill in manually, the length does not exceed 400 characters.
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