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introduction
With the increasing expansion of business and scale of enterprises and institutions, as well as the improvement of management level, the fixed assets owned by enterprises have also increased with the expansion of business scale, but it has also brought certain difficulties to the management of fixed assets. The main problems are Behaved as:
Lack of standardized purchase, storage and use systems, and no rules to follow in management. Only pay attention to purchase, not to daily management;
Failure to establish and improve the detailed accounts of fixed assets, unable to truly reflect and effectively control the increase or decrease of fixed assets;
Assets remain unaccounted for a long time or are borrowed, and it is impossible to grasp the real asset data;
Asset accounting was not timely, and some unit assets experienced appreciation and impairment changes after reassessment, and they were not processed in time, resulting in disjointed accounts and unclear asset inventory.
Purpose
Responding to the call of the National Eleventh Five-Year Plan, strengthen the management of fixed assets to help administrative enterprises and enterprises to pass asset audits smoothly and easily;
Scientifically and reasonably realize asset management from the source, asset life cycle management, and avoid asset loss to the greatest extent;
Achieve standardization in the asset management business; streamline the asset management business process;
Save a lot of manpower, material resources and time for asset inventory, and significantly improve the efficiency and accuracy of inventory;
Keep abreast of asset usage status in time and allocate resources rationally;
Asset maintenance management, scientific evaluation of maintenance quality and effect;
reader
Related leaders of the enterprise;
Project related personnel of Shandong Hanyue Aohan Intelligent Technology Co., Ltd.
references
National standard GB-T-14885-94 “Fixed Asset Classification and Code”;
“Accounting Standards for Business Enterprises No. 4-Fixed Assets”;
Administrative enterprise enterprise asset management background
When the asset management personnel of an enterprise are cleaning up assets in the organization, do they feel that the assets are widely distributed and large in quantity, and it is difficult to manage; the asset information reported by each branch is often lagging, and the data information is not centralized, comprehensive, and grasped The data is inaccurate; the annual asset purchase budget of the head office is like a dummy, with repeated asset purchases and a large number of overspending; the internal asset management cost of the headquarters has increased, the operating cost has increased, and the hidden danger of asset loss has increased.
The assets of enterprises are mainly vehicles, office equipment, intangible assets, servers, computers, office furniture and other equipment. The current asset management mainly adopts the asset management system of the financial system, which cannot realize the reasonable and scientific management of real assets. Some administrative enterprises Business enterprises still have the following problems in the current stage of asset management:
Asset management methods are lagging behind
Asset inventory is an indispensable and important link in asset management. It plays a role in checking and reflecting the status of assets in the physical book of assets, and plays a role in on-site verification and supervision of the work.
At present, most companies still rely entirely on manual inventory in the asset inventory work. Management methods are lagging, inventory efficiency and accuracy are low, a lot of repetitive labor, post-data statistics and report production workload are large, and the entire inventory cycle is long. . It often happens that the assets have not been well counted, and some assets have changed or purchased.
In the process of using assets, managers can only manage them through the system theoretically, and the actual status and status of assets cannot be given timely and accurate feedback.
Imperfect asset management responsibility system
Since asset management is not responsible for people, when using assets, it is common for employees to use assets only for use, and do not care who is responsible for keeping the assets, and each employee does not care about the actual situation of the assets they are responsible for. clear. The imperfection of the asset management responsibility system directly leads to low asset utilization, and it is extremely prone to problems such as repeated purchases and asset loss.
Decentralized assets, difficult to manage
The large number of assets, geographically dispersed, inaccurate and untimely information make it difficult for managers or business personnel to know the status of assets in a timely manner: such as quantity, components, storage location, use company, use department, responsible person, use status, etc. .
Unable to achieve real-time monitoring
Managers and responsible personnel cannot query the current actual status of assets in real time, and cannot quickly perform budget approval, business approval, and leadership decision-making.
Management method
In the face of hundreds of billions of assets, manual management is complicated, and there is an urgent need for a rigorous, effective, and easy-to-use asset management system, including management processes, management roles, and management functions, as well as the supporting implementation of assessment systems and reward and punishment measures.
Management improvement
In view of the above-mentioned problems in the asset management process of some enterprises, starting from the actual situation, the improvement of their fixed asset management should start from the following aspects:
Classification management of assets
The scientific and unified classification of assets is a very important first step and foundation in the asset management of administrative enterprises and institutions, which is helpful to realize the organization of management, statistical analysis of data, and account checking with financial personnel. The state has issued relevant standards for the classification of fixed assets, and the classification of assets according to the asset categories stipulated by the state is more conducive to linking with financial or other systems.
Asset management responsibility to people
The ownership of internal assets of an enterprise is the enterprise, but the use of assets is everywhere in the enterprise, involving every employee of the enterprise, it is difficult to manage such a large number and distribution of such a wide range of assets with only a few asset managers. . In asset management, not only should asset management be regarded as the job responsibilities of a certain department or several people, but also the responsibility of asset management should be assigned to people. Every staff member must always understand the assets he uses and keeps. In order to realize the full management of assets by whoever receives it, who keeps it, and who is responsible.
Real-time control of asset usage status
For assets in use, it is necessary to record all the information that has occurred during their entire life cycle, and realize real-time dynamic control of asset usage in a simple and easy way, which is convenient for asset maintenance, annual inspection, and reasonable configuration, etc. waste.
Achieve convenient and quick inventory
In the process of fixed asset management, inventory is a very important link. It is necessary to change the manual inventory method with low efficiency and high error rate in the past, use modern management methods and management methods to realize efficient and fast modern inventory, and minimize inventory costs. In the inventory process, the administrator must have a comprehensive and clear grasp of asset information, and collect the inventory data through statistics. Through further analysis of the inventory data, it is possible to understand the product quality of the asset, the probability of repair, etc., and provide reference and basis for improving the structure of the asset.
Smooth connection of financial system
The asset management system must realize smooth data connection with the financial system, and realize the mutual import and export of data between the two systems. And various statistical reports can be inquired. The report can reflect the statistical data of the asset, and provide the administrator with macro data information of asset management. At the same time, the report is also the basis for the reconciliation of the fixed asset administrator and the financial staff.
With the increasing expansion of business and scale, as well as the continuous improvement of management level, the use of scientific and advanced fixed asset management methods and systems has an extremely important impact on the development of administrative enterprises and enterprises.
The need to strengthen the management of fixed assets
Strengthen fixed asset management
In the National Eleventh Five-Year Plan Report, strengthening the management of fixed assets and controlling excessive investment in fixed assets are important instructions of the state regarding the management of fixed assets. Reasonable growth in investment in fixed assets is an important means to drive economic growth, increase fiscal revenue, and expand employment. However, the negative effects of the excessively fast growth of investment in fixed assets will affect the healthy and stable operation of our country’s economy.
The inevitable requirement to ensure the sustainable and healthy development of the enterprise
Fixed assets and low-value consumables, as an important part of corporate assets, are the most important part of corporate financial management, and they are also the most cumbersome and most consuming part of human and material resources in corporate management. Because fixed assets have the characteristics of high value, long service life, scattered use locations, etc., it is difficult to achieve one-to-one correspondence between accounts, cards, and objects in actual work. This makes the use, supervision, modification, replacement, and maintenance of physical objects , Wastage, inventory, cleanup and other tasks have brought a certain degree of difficulty. It also has a direct or indirect impact on the data report statistics, asset structure analysis, asset evaluation and corporate listing and reorganization based on it, and plays a decisive role in the development of the company.
It is an inevitable requirement to adapt to the rapid development of enterprises
With the increase of enterprise scale, number of assets and personnel, the original fixed asset management model has lag far behind the needs of enterprise development. The introduction of advanced fixed asset management model enables efficient and accurate management of fixed assets and becomes a fast company An inevitable requirement for healthy development.
Improvement of management methods
The management of fixed assets is cumbersome and complicated, and a huge amount of human and material resources is required to count only one item. As far as we know, it takes at least 2 months for a medium-sized company to take inventory of its fixed assets, and it takes 5 months to complete the inventory. Therefore, the use of excellent fixed asset management software and the use of information-based management methods to achieve asset management are important measures to improve the level of enterprise fixed asset management.
Shandong Hanyue Fixed Assets Management System
The “Han Yue Fixed Assets Management System” is used to manage the entire process from application purchase to disposal of fixed assets, low-value consumables, etc., and RFID tags are used to inventory fixed assets and low-value consumables. To grasp the actual situation of fixed assets, low-value consumables, and the difference between fixed assets, low-value consumables, and accounts. Realize the networked, standardized and standardized process management of the management of fixed assets and low-value consumables, and comprehensively improve the management efficiency and management level of fixed assets and low-value consumables.
And realize the large concentration of enterprise-wide asset information data and management; realize the comprehensive management and key management of fixed assets; realize fixed asset accounting, brand procurement and management assessment; realize off-site management, inventory management and mobile management; realize integration with other information systems Data linking and sharing.
Hanyue fixed asset management system is a set of professional asset management system. This system greatly improves the efficiency of asset management department, gets rid of heavy manual labor, and realizes the operation and management of the entire life cycle of assets. This system is different from the previous fixed asset management system that mainly focuses on financial management. On the basis of full investigation and research, the Hanyue fixed asset management system provides daily item management, low-value consumables and other types of asset management. The system has set up strict process control, such as asset registration, asset transfer, asset maintenance, asset loan and return, asset inventory, asset withdrawal, etc. It also provides related content such as automatic alarms and financial system integration.
Shandong Hanyue Fixed Assets Management System Application Mode
Considering that this system should be perfectly integrated with hardware equipment, the system adopts B/S structure and sql2005 database. The specific operation mode is to install the database on the enterprise’s database server, just install and use it, without considering issues such as data maintenance and disaster recovery. Realize various management tasks of enterprise fixed assets and implement centralized management of data. This not only saves each branch/subsidiary company’s independent database installation, database maintenance, data disaster recovery and other issues and costs, but also facilitates management, upgrades, and maintenance. In addition, the data sharing problem is also very easy to solve.
Customer Value of Shandong Hanyue Fixed Asset Management System
Adapt to multi-level, multi-level, cross-regional industry and group users
The system provides industry-based or group-based applications in multiple modes of centralized management, centralized monitoring, and distributed management. The personnel in charge of the enterprise can not only understand the asset distribution status of each subordinate organization in real time, but also can monitor the asset operation status of each organization in real time, and fully control the objective, true and accurate data information.
Refined management to enterprises, departments, and personnel, and management rights and responsibilities are more clarified
Asset management has the characteristics of a large amount of information, involving many positions and personnel. Through the simultaneous collection and monitoring of information of asset-using enterprises, user departments, and users, it truly realizes “graded management and individual responsibility.”
Asset management introduces the concept of life cycle, and the management link is strictly checked
The asset management system provides the entire life cycle of asset changes, maintenance and disposal in the daily process of assets. Each management link introduces the concept of process control. Through the management of processes, not only can asset management be realized from quantitative to quantitative The fundamental transformation of customization can also make the asset information management system more institutionalized and streamlined.
Through real-time monitoring, prevent risks and grasp asset dynamics
Realize independent operation and real-time data automatic transmission through the asset management information system to achieve the goal of centralized monitoring and risk prevention. The competent authorities of the industry or group companies can timely and fully understand the inventory, distribution and asset operation of various institutions in different regions through online information, and establish and improve an online early warning system to prevent asset loss.
Find out the family background and straighten out the relationship
The system provides asset cards for assets. By registering and formatting card information, it is very convenient to help enterprises grasp asset status, clarify ownership relationships, and establish a comprehensive electronic ledger for enterprise assets.
Resource balance and reasonable allocation
In the system, managers can clearly understand the asset occupancy status of each enterprise, department, or person. Through the asset allocation function, surplus assets can be allocated to scarce institutions to achieve the balance of resources within the organization and the adjustment of surplus and deficiencies.
Responsibility to people, avoid loss
The system can implement each asset to the corresponding enterprise, department and personnel, and as the user changes during the use of the asset, the person responsible for the asset will adjust accordingly, so the asset will have a corresponding at every point in time The responsible person, this can greatly avoid the loss of assets.
Timely maintenance and life extension
The asset maintenance function can greatly improve the efficiency of asset repair and reduce the cost of asset repair, thereby extending the service life of the asset, increasing the frequency of use of the asset, and enabling the asset to exert greater value.
Process control, dynamic monitoring
In the system, the upper-level enterprise can query the asset report of the lower-level enterprise, approve the business documents of the lower-level enterprise, and conduct online collaboration between the lower-level enterprise. All data is completely dynamically updated. The upper-level enterprise can monitor the assets of the lower-level enterprise in real time, and effectively control its business processing to realize real dynamic monitoring.
Hanyue’s fixed asset electronic label management system has the following characteristics:
Diversified management:
The system integrates various forms of enterprise fixed asset management, such as fixed asset management and low-value consumables management, etc., according to their different management and accounting methods, and integrates them into the same asset management system, forming various forms of corporate assets The complete management of the system; the system is equipped with a powerful system user grouping authority management function suitable for the use of administrative enterprises and enterprise groups;
Labeling management:
Electronic label management is implemented for the fixed assets of corporate group enterprises. Each asset is assigned a corresponding and unique number when it is purchased, and asset electronic label labels are made through professional electronic label printing equipment and pasted on fixed assets. Using radio frequency technology to collect equipment information for asset management and inventory, greatly facilitates the daily management and inventory of enterprise group assets, and improves work efficiency;
The system is easy to use:
The system provides many input methods to facilitate the registration and editing of assets. For example, you can select a similar asset record in the registered asset records to add similarly; you can select similarly add in the asset records that have been entered but have not yet been entered. ; You can choose to add similarly in batches; you can perform batch changes and modifications, which greatly simplifies and facilitates the input and editing process of asset information;
Stocktaking automation:
The use of professional radio frequency data acquisition equipment inventory machine (MS-1500Q, MS-1600E) for asset inventory work can greatly improve the efficiency of inventory, and improve the accuracy of inventory; the system can use the original manual inventory method, but also Support the automatic counting method using the counting machine;
Customization:
All inquiries and statistical reports of this system can be selected by the user to query and print items, and the format of the print report can be customized, and all the results of inquiries and statistics can be output as files in Excel format; the system provides asset electronics The graphic design method of label label, the user can define and design any form of electronic label label, and can print the logo image of the enterprise.
Simplified software use:
This system can set different system function operation authority according to different users, and user authority can be divided into user groups; this system is simple and convenient to use, and the system is equipped with detailed instructions for use. The system interface is concise and generous, using common menus plus shortcut buttons and mouse right-click button menus for system operations. The Chinese character input method can be defined by different operating users;
Open system:
This system can provide related interfaces to connect with financial management and ERP systems. Realize data exchange between different systems.
Software function introduction
Hanyue fixed asset management conducts standardized management of daily asset management work in accordance with the internationally advanced workflow model, and provides multiple systems such as item management and low-value consumables management.
System topology diagram
The introduction of radio frequency automatic identification technology and a system that transforms the full management of assets from passive management to active management. Starting from the daily work of the asset management department, focus on the management of the asset life cycle. The use of this system will greatly improve the efficiency of the asset management department. , Which frees asset managers from heavy manual labor, realizes the automation and computerization of the entire life cycle of asset management, and realizes paperless office on the basis of cooperation with the internal network of the enterprise.
Fixed asset electronic label management process
After the relevant data of each newly purchased asset is entered into the computer, an RFID electronic tag can be bound through the operating terminal. The corresponding content can be set by the user, including the name of the fixed asset, the date of purchase, the custody (using department), Specifications and models.
Function introduction
The asset management system covers all aspects of daily and complicated management, statistics, and verification of fixed assets and low-value consumables. It uses internationally mature electronic label technology to register, transfer, allocate, withdraw, and operate assets of fixed assets. Comprehensive and accurate supervision of borrowing, inventory, cleaning to scrapping, etc., combined with detailed reports such as asset classification statistics, truly achieve the “account, card, and material” match.
Data import and export module
Asset electronic label label printing (printable LOGO)
Asset data query
Asset Allocation Management (Allocation history records can be checked)
Asset borrowing and return management (historical records of borrowing and return can be checked)
Asset maintenance management (maintenance history records can be checked)
Asset retirement management (scrap history records can be checked)
Asset inventory module (including data collector interface)
Asset inventory analysis (automatically generate summary report, export EXCEL)
Asset inventory history
Basic data management (user department, user, asset classification)
Asset resume (including records of allocation, loan return, maintenance, scrapping, etc.)
Contact: Shandong Hanyue Intelligent Technology Co., Ltd. Zhao Huan 13205319037
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