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Singapore Seamark Conference Reporting Solution

chrispeng January 1, 2022 industry

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Chapter One System Introduction
The proximity card conference registration system is a high-tech product that integrates low-frequency radio frequency automatic identification technology, network technology and projection technology. Each of the delegates participating in the meeting wears a proximity card. When they arrive at the registration entrance, a nearby reader can quickly identify each proximity card, so as to achieve the purpose of automatic registration for the meeting and real-time display of the name of the representative’s photo and statistical results.

The traditional conference registration is carried out by distributing conference tickets. Compared with the proximity card conference registration system, its disadvantages are:

1. Every time you have a meeting, you have to print and issue a lot of meeting tickets. Like the annual National People’s Congress and CPPCC meetings, it is necessary to issue several conference tickets in different colors to each delegate. Because of the large number of tickets, delegates often lose conference tickets or forget to bring conference tickets during the meeting.

2. When registering, you need to check the tickets one by one, which affects the speed of admission. Under normal circumstances, the representatives who register are all entering the venue in batches, so admission is often crowded.
3. Meeting tickets can be transferred to each other, so there is a possibility of replacing the meeting.

4. When counting, the staff need to count the votes one by one, because it is manually counted, errors will inevitably occur. And the statistical speed is slow.

5. It is not possible to know the names of the representatives of those who have not arrived in time. If it is a meeting of thousands of people, it is impossible to find out who is here and who is not.

6. Manual ticket checking and counting are not open and fair.

Compared with the current popular contact magnetic card or IC card, the induction card conference registration system has the following advantages:

1. Long service life. The battery life in the proximity card is 5 years. After the battery is used up, the battery can be replaced at any time, so it can be used for a long time.

2. This system uses a remote sensor card and reader, so the representative does not need to remove the card from the chest and insert it into the reader (or card reader) to complete the registration, but directly pass the registration entrance “if nothing happens” Then, the nearby reader will complete the check-in procedure for you accurately. However, it is not possible to use contact magnetic cards or IC cards to report.

3. The TC6A proximity card used in this system is specially designed for conference registration. An ISO plastic card can be inserted into the proximity card, and personal information such as the name of the representative photo can be printed on the plastic card. If the conference name or representative information changes, You only need to replace the plastic card in the proximity card, you don’t need to change the proximity card. The contact magnetic card or IC card directly prints the photos on it, so every time you have a meeting, you must replace it, which invisibly increases the cost of conference affairs.

4. Conference delegates can enter the venue with a proximity card, one per person. You can participate in various meetings with a proximity card.

5. When a representative wearing a legal proximity card arrives at the check-in entrance, the nearby reader will automatically read the information carried by the proximity card. The computer at the entrance will immediately display the representative’s name, photo, identity and other information, as well as the presence of the representative and The number of unrepresented persons. The check-in information at the entrance is transmitted to the computer in front of the rostrum through the network, and the computer reflects the meeting report status on the large screen in front of the rostrum through the projector in real time. Achieved fair and open reporting.

6. A computer can be placed in the VIP room of the meeting as needed, so that the leader of the VIP room will also know the situation of the meeting report in real time.

7. You can check the names of the representatives of those who haven’t arrived at any time.

Chapter 2 System Working Principle

This system integrates automatic identification technology, computer network technology and projection technology to form an integrated system for meeting automatic registration.

The card worn by the conference delegates is called the conference card. It consists of two parts, namely the proximity card and the representative card. The core of the conference card is the proximity card part.

The TC6A proximity card and CR1A reader used in this system are a new generation of low-frequency radio frequency automatic identification system developed by the British Aidentec Co., Ltd. Its working mechanism is: each proximity card has a 64-bit number. When the proximity card is within the reading range of the reader, the proximity card is activated by the electromagnetic interrogation signal continuously emitted by the reader, thereby feeding back to The reader has a response signal carrying the proximity card number. It is through the mutual inquiries and responses between the proximity card and the reader, the reader can accurately and quickly identify the number carried in the proximity card, and The read proximity card number is output to the computer, external controller or other terminal equipment according to a certain output format, so as to realize the identification of the proximity card.

When the representative wearing the proximity card comes to the entrance of the check-in terminal, the nearby reader transmits the read proximity card number to the check-in terminal via RS232, and the check-in terminal transmits the data (the read proximity card number) through the computer network ) To the remote computer server. In this way, the check-in terminal and the query terminal connected to the server can update the data in real time: the check-in terminal displays real-time information such as the photo and name of the channel representative, and the query terminal displays the real-time situation and statistical data of the meeting report in real time, such as the number of people, The actual number of people and the number of people who have not arrived.

Chapter III The composition and introduction of each part of the system

This system consists of proximity card, reader, computer, projector, projection screen, HUB, system software and 12V switching power supply.

1.Proximity card
The proximity card used in this system is the TC6A proximity card, which is a long-distance card, used with CR1A readers, and has the following characteristics:

Fast recognition, the recognition speed can reach 60km/h;

Multiple readouts can simultaneously identify up to 55 proximity cards per second, which means that even if up to 55 conference delegates arrive at the check-in channel at the same time, the reader can accurately read all 55 proximity cards without errors. One omission.

Read from a distance. Reading range up to 3 meters. When the proximity card is 3 meters away from the reader, the reader can recognize the proximity card. Therefore, the delegates participating in the meeting do not have to remove the proximity card worn on their chest, but can directly enter the channel “if nothing happened”. There is no need to worry about whether the proximity card will be read by the reader if it is not removed from the chest, because “3 The product feature of “meter reading range” is sufficient to ensure 100% recognition rate of the proximity card.

However, traditional proximity cards (or read-only cards, proximity cards) and other automatic identification products such as barcodes, magnetic cards, IC cards, etc. cannot meet the requirements for automatic tracking and identification of fast-moving people, let alone multiple moving objects at the same time. Or identification of personnel. The TC6A proximity card and CR1A reader products used in this system provide a solution for the identification and tracking of multiple people walking fast, and solve a major problem in the field of automatic identification.

The physical parameters of the TC6A proximity card are as follows:

Size: 96×64×6mm, standard credit card can be inserted

Weight: 20.5g
Life: The card is equipped with a high-energy lithium battery, the battery model is CR2025, the normal battery life is 3 years, and it can be replaced when it is used up.
An ISO plastic card printed with personal information such as the representative’s name, photo, etc. can be inserted into the card. Depending on the name of each meeting and the change of the representative’s name, the proximity card can be inserted into a different plastic card, that is, the representative card.

How to wear the conference card:
The user can choose the way of wearing the conference card, either with a sling on the chest or with a plastic clip to fix it on the chest.

2.Reader

This system uses a long-distance CR1A reader, and its physical parameters are as follows:
Dimensions: (height) 300mm × (width) 230mm × (thickness) 37mm
Weight: 1.75kg
The CR1A reader has a standard internal antenna. When the TC6A proximity card is read on the internal antenna, the reading distance can reach 1.2 meters; an external antenna can also be used. The antenna size depends on the required readout distance and installation conditions. The antenna is a single-strand solid round copper wire wound around one circle, and it can be wound into a square or a rectangle. In general, the solid round copper wire diameter that can be used for the antenna is Φ2.5mm, which can be easily purchased in the local market.

In view of the characteristics of this system, an external antenna should be used. The antenna can be circled around the door frame of the check-in channel, which is very convenient for installation. Of course, the antenna can also be fixed on other nearby objects, such as under the check-in desk, under the passage carpet or on the nearby wall.

The distance between the reader and the antenna is generally no more than 10 meters, and the distance between the reader and the terminal computer for reporting cannot be more than 10 meters (the communication method between the reader and the terminal computer is RS232).

For more detailed information about the readout debugging and installation, please refer to the CR1A readout installation manual.

3. System software

The conference registration system software is an online version, which can be installed and run on Windows 98 and Windows 2000 computers. It is mainly used to manage the registration of large-scale conferences, display the progress of conference registration in real time, count the various data of the conference, query and print conference information.

The application program of the conference registration system runs on the client and accesses the SQL Server database located on the server through the network. Therefore, SQL Server should be started before running the system, otherwise the program cannot run. The system can theoretically support 254 client terminals.

The conference system software can also realize multiple conferences at the same time without mutual influence. That is, we put each check-in terminal at different entrances of the conference venue, and are responsible for the check-in work of each meeting, so as to realize the simultaneous check-in of multiple meetings.

4. Hub, computer and projector, projection screen

These are all standard products available on the market, and we especially recommend:
(1) In order to ensure the real-time operation of the system, a 100M local area network should be used, which requires that the network card and Hub installed in the computer support a transmission speed of 100M.
①Using a high-definition, high-brightness (high lumens) projector.

Chapter 4 System Configuration

Take a medium-sized meeting of about 800 people as an example, and describe the configuration of the system in detail.

Basic meeting requirements:
1. A certain city held the National People’s Congress and CPPCC meetings for four days. The second meetings were held at the same time. There were a total of 800 representatives, including representatives of the National People’s Congress, representatives of the National People’s Congress, representatives of the CPPCC, and representatives of the CPPCC. There are also a few representatives with dual identities. The representative is also a non-voting representative of the Chinese People’s Political Consultative Conference.
2. The conference has two entry channels for registration.
3. There is a lounge for VIPs (a place for the secretary of the municipal party committee, the mayor, etc.) to rest before the meeting.
4. Install two projectors and two large screens, namely the left and right sides of the rostrum.

The list of software and hardware required for the above-mentioned conference registration system is as follows:

Chapter 5 System Installation and Commissioning

Specific steps are as follows:
① Make a representative card, insert the representative card into the corresponding proximity card, pay special attention, the representative must correspond to the proximity card one-to-one, and must be consistent with the card number assigned to a representative in the system software database. In principle, the same representative can only send Give a proximity card, but the same representative is allowed to hold two different representative cards, such as a representative of the National People’s Congress and a non-voting representative of the Chinese People’s Political Consultative Conference, insert the NPC representative card into the proximity card when opening a National People’s Congress meeting, and similarly when opening a CPPCC meeting Then insert the CPPCC representative card.

②Establishment of representative database and meeting.

③Installation and debugging of 100M local area network, computer and projector.

④The reader is installed. Before installation, use an interference tester to detect the interference of the two report channels. If the indicator light flashes green or green and yellow alternately, it can be installed normally. If it shows yellow light or even red light, the actual reading distance test of the reader should be carried out locally to ensure that the reading distance is fully satisfactory. It will be implemented after the request. For the detailed installation and debugging details of the reader and its antenna, please refer to the CR1A reader product manual.

⑤After all the above installations are successful, perform a simulated check-in test. Take 20 cards and pass them through two channels at the same time to check whether the information displayed on the terminal, server and each query terminal of this channel is correct.

6. Technical support:

All hardware of this system is maintained free of charge for one year, lifetime warranty, and lifetime free upgrade of system software.
Thank you very much for your interest in our products, if you need more detailed information, please do not hesitate to contact us.

Shanghai Seamark Intelligent Technology Co., Ltd.
www.smartkey.net

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