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First, attach an RFID tag to each file in the archive, and write the basic and related information of the file to the RFID tag. At the same time, its information is stored in the database system through the computer network. We can not only retrieve various information of files from the database at any time for statistical analysis, but also read various information of each file through the reader.
Search: Read the file information of the RFID tag through the reader. Use the handheld reader to quickly and accurately find the required files. Improve the efficiency of manual file search and reduce the time for searching files.
Positioning: The documents can be sorted and stored conveniently by using RFID tags. Because the RFID tag will accurately provide the relevant information of the file, so as to ensure the location and time of storage. This greatly reduces the time and pressure of the staff.
Sorting out: RFID can solve the problems of difficult management of archives, easy damage of documents during transportation and storage, and difficult identification of documents; in addition, the information recorded by RFID tags can be used to make documents enter and exit the archives. The staff can know the basic information of the documents without disassembling the documents for inspection and manual reading. This not only saves time and reduces labor costs, but also improves the safety, convenience, and reliability of the entire file management process.
Supervision: Supervise archive files through read-write equipment, intelligent search, automatic inspection, operation guide prompt.
(1) Monitoring and management archive files:
All the files that need to be monitored are in the reading area of the read-write device, and can monitor whether all files are in the designated location in real time. If the files are taken out or put in without permission, they will be sent to the computer control center, and , The reading and writing device will prompt, alarm and other operations in accordance with the established procedures.
(2) Intelligent search, automatic inspection, operation guidance:
Among the various archive files, the read-write device can easily find the specified archive file and return the location of the file to the computer control center. At the same time, the device at the location of the archive file has a corresponding prompt.
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