The Application of RFID Technology in the Management of Books and Archives
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People always hope that when a piece of information is needed, they can be found quickly. But in various large libraries, archives of government agencies, and personnel file management offices of enterprises and institutions, we often see data management personnel rushing to find a specific book or file.
For a long time, it has been exhausting for people to record the flow of books or files and find the information quickly. The traditional method is to make a large number of written records on the data and in the logbook, but this method is inefficient, inconvenient to view, and there are hidden dangers of theft and loss.
In an era where cost and efficiency are increasingly pursued, people are constantly looking for better technologies and methods for library and archive management. Tsinghua Tongfang uses RFID technology to develop a library and archives management system that can greatly improve management methods, increase work efficiency, liberate library and archives staff, and allow them to engage in more valuable work.
Tsinghua Tongfang RFID book file management system installs an electronic tag for each book file. Through the tiny chip and antenna of the electronic tag, it is convenient to track and record every place the book file passes through during the flow. The book files will be recorded when they pass through different offices or checkpoints, and they can be clearly seen on any internal network computer. The user can easily know the current location and storage location of the book file, and confirm the removal of the book file Or deposit status. This tracking system is very convenient to use, and it is easy to integrate with the existing library and file management system.
system structure
Tsinghua Tongfang RFID book file management system mainly includes five parts:
1. Data center: It is composed of a central data server and management terminal, which centrally stores and processes library file management information.
2. Housekeeping management system: It is composed of a management terminal and a label issuance and printing terminal, which can complete the unified production of RFID tags for book file information and the creation of new book files.
3. Circulation management system: help the administrator to write relevant information into the label when the book file is lent, check the book file and verify the information in the RFID label when returning it.
4. Query system: easily query the location of each book file through the management terminal and handheld.
5. System management: set system functions and permissions, account management, etc.
System functions
l Book file management and storage: When new book files are stored in the library, the new book files are cataloged according to the category, year and author of the book file and other related information, and RFID label printing data is generated. Then, according to the printing data, write and print the RFID label, and paste the printed RFID label on the book file for readers to refer to. At the same time, the successfully printed data will be sent to the database of the data center for other modules in the system. Inquire.
l Circulation management: Circulation management is divided into borrowing management module, return management module and anti-theft and loss prevention module.
When borrowing, the system will first verify the identity of the borrower, and enter the borrowing management system after passing the verification. The borrower consults the catalog number of the book file through the query management system. The system finds the location of the book file according to the entered catalog number, and prints out the loan list at the same time. The administrator uses the RFID reader to read the information written in the RFID of the borrower’s library file, and the information automatically enters the system management interface. After the administrator writes the fixed information of the borrowed book file in the RFID tag, including the borrower’s name, unit, lending time, borrowing period and other information, the book file is sent to the borrower to complete the borrowing management.
When the book file is returned, the administrator uses the RFID reader to read the book file, check the borrower’s information, whether the borrowing time is overdue, and confirm whether the data of the borrowed book file is the same as the information in the RFID tag. If there is a problem in this process, the system will enter the corresponding processing module for processing, and if there is no problem, it will send it back to the corresponding location based on the location information of the book file in the RFID.
The anti-theft and loss-prevention module cooperates with the export security inspection device of the library and archives to track the book files. The security inspection device will alarm when the library files that have not been checked out or are forbidden to be borrowed are out of the house, reminding the management personnel to stop them in time.
l Data center management: including data management, collection and statistics, equipment and system management.
Data management mainly refers to the storage, modification and update management of basic information such as the catalog number, personnel information, and year of the book file, as well as the certification of the administrator of the book file. Data collection refers to the collection of information about borrowing and returning books and archives. Data statistics refers to the statistical analysis of data by time (day, week, month, year), book file information (department, personnel, etc.).
Equipment management refers to the information authorization and configuration management and maintenance of handsets, readers and other equipment.
The management of the system refers to the authorization and maintenance of the system operator, and the authorization and control of the operator.
l Book file query: check the catalog number of the book file in different ways; check the location of the book file according to different rules, check the introduction of the book file, etc.
System Features
1. Completely non-contact system, the most economical solution: embedding non-contact chips into low-cost media can meet the needs of the solution to the greatest extent. The application of this advanced technology can greatly reduce equipment investment and maintenance costs And the cost of hardware wear and tear.
2. Fast scanning and barrier-free reading: When RFID tags are scanned, there is no need to align the reader with a straight line, and the reading and writing speed is fast. At the same time, RFID uses radio waves to transmit information, and there is no transmission barrier problem.
3. High security and flexibility: The inside of the RFID tag can be divided into separate application areas to store different application data. Each electronic label has a 32-bit globally unique serial number, which is written during the production process and cannot be changed.
4. Simple to implement and easy to use: system installation and debugging are very simple, and later use and operation and maintenance are also very convenient. Finding and identifying books and files is fast, and it is anti-theft and anti-loss, and can provide reliable performance and high security.
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