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1. System background
The door of the unit represents the image of the unit. This image is not only the appearance of the image and the strength of the unit, but also the management level of the unit. The scientific, standardized, and humanized management of visitors is a problem that needs to be solved very much.
The manual registration method is difficult to distinguish the authenticity of the visitor’s ID, the registration information is prone to errors, the registration speed is slow, the registered information is not accurate and comprehensive, the mortgage certificate management cost is high, and the stored paper documents are not conducive to information management and query, and management exists Due to certain security risks, the current visitor management method is facing a big management bottleneck. This management method can no longer meet the needs of modern information management.
2. System overview
Beiyang visitor management system is a high-tech security management product that combines computer technology, network communication technology, automatic control technology and radio frequency identification technology (RFID). It provides schools, governments, enterprises and institutions with access control, visitors, and security management. Effective solution.
The intelligent visitor management system uses special equipment to scan and enter various documents, automatic identity reading/recognition/verification/registration, taking pictures of visitors, and issuing passes to visitors, etc., which can efficiently record visitor’s document information, personal photo and image information And visit information, and can flexibly inquire and manage visiting historical data, from now on bid farewell to the era of “note” registration, greatly improve the work efficiency of the front desk and the doorman, and improve the management level.
The intelligent visitor management system realizes functions such as “entry registration, exit cancellation, portrait correspondence, personal belongings registration, hierarchical management, historical record query, report summary” and other functions, which can efficiently record, store, query and summarize visitor related information, and comprehensively It solves many shortcomings of traditional visitor management methods, improves the quality and efficiency of security management, strengthens the security of the unit, and realizes the combination of electronic/digital/information/human defense and technical defense, and enhances the image of the unit’s information office And comprehensive strength.
Third, the system topology
Beiyang visitor management system adopts TCP/IP networking mode and advanced 3-layer system architecture mode, which can adapt to the needs of local area network and wide area network at the same time.
Fourth, the system workflow
Set up a visitor machine in the guard room at the gate of the unit. When the visitor arrives, if he has made an appointment by phone or online in advance, he will explain the appointment information to the staff and show his ID card or other documents; if there is no appointment, register the receptionist and meeting Purpose and other information, and show ID or other documents. Use the second-generation ID card or ID scanner to scan the ID, read the relevant personal information, and print the visitor slip. Visitors enter and exit with the visitor slip, and the system saves the visitor information in detail for future reference.
Five, system function
1) Fast identity registration
The second-generation ID card swipe card registration takes only one second, and the name, ID number, and photo are all entered into the system. For common documents such as first-generation ID cards, driver’s licenses, and passports, it only takes ten seconds to complete the OCR identification of name, document number and photo registration and other related information.
2) Remote appointment
It supports telephone appointment and remote network appointment. Visitors can log in to the unit’s website on the external network and access the system to make remote appointments.
3) Interviewee’s query
When a visitor is registered, after selecting the interviewee, the system links with the attendance system to check whether the interviewee will be out or out in the future based on the interviewee’s entry and exit records.
4) Automatic telephone dialing
When a visitor is registered, the system can directly dial the registered telephone number of the interviewee through the software, and ask the interviewee whether it is convenient to receive the visitor.
5) Notice of interview
After the visitor is registered, the system immediately sends the visitor’s ID photo, on-site photo, and detailed registration information to the interviewee’s computer, and the interviewee can confirm whether or not to receive the visitor according to the situation.
6) Visitor information record
The visitor’s first visit needs to collect personal information, and the next visit information is automatically selected; the visitor’s first visit needs to collect and record the visitor’s information. When the visitor visits again, the system automatically displays the visitor’s information.
7) Reasons for registration visit
Check the status of the respondent (whether on duty), register the belongings, register the vehicle, and register the reason for the visit.
8) Issuing visitor certificates
When visitors come to visit, they can print out visitor slips and issue temporary visitor cards. When visitors leave, they can return the visitor card at the visitor registration office or automatically return the visitor card when they pass through a specific channel.
9) Access control linkage
The visitor system is linked with the Beiyang access control system, and the visitor’s access area can be set, and the visitor’s activity area is politely restricted.
10) Implement photo display/capture
The visitor passes the visit area, the manager can see the visitor’s photo and the reason for the visit in real time, preventing fraudulent use of other people’s ID.
11) VIP management
For those who visit frequently, they can be added to the VIP list and VIP cards can be issued, eliminating the need for identity verification.
12) Query statistics
Can query all visitor information registered in the system, query and count all visit records. Generate reports quickly.
Six, system advantages
Able to use a variety of certificates for identity registration, which is convenient for guests to visit and register;
Strengthen the scientific management of visitors to effectively prevent safety accidents caused by visitors
Perform anti-counterfeiting identification of the first-generation ID card and the second-generation ID card to strengthen security precautions;
Scan and archive various documents to facilitate future verification;
Take instant photographs and archives of personnel for identity verification;
With black and white lists, it is convenient for staff to perform safety management on specific personnel;
Use online appointment or telephone appointment to realize automatic appointment by computer, which is convenient and quick;
The phone will automatically dial to notify the receptionist, saving time, safe and accurate;
Use a strong screen to notify the receptionist to confirm the reception response, eliminating the need for phone confirmation;
Visitors can register at multiple gates for easy entry and exit;
The system adopts the CS/BS structure, which is suitable for enterprises of all sizes, flexible and powerful;
Form a powerful enterprise-level security platform with Beiyang Access Control Integrated Management System;
The system equipment is leading domestically, with outstanding technical advantages.
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