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1. System overview
The RFID-based exhibition solution is a set of multifunctional and high-efficiency system solutions that meet the needs of today and future exhibitions. The whole system can be divided into cargo management, exhibitor management, exhibitor management, parking lot management, etc. Cargo management includes cargo entry and exit management, warehouse management, logistics management, cargo space management, etc.; exhibitor management includes entry and exit management, identification management, etc.; exhibitor management includes exhibitor classification management, entry and exit record management, etc.; parking lot management It mainly manages the vehicles of exhibitors and exhibitors. The system is closely integrated with the typical business processes and characteristics of the exhibition, thereby realizing automation, networking and efficient and error-free exhibition management.
2. System structure
The system consists of hardware, middleware, and application software.
Hardware: Hardware equipment includes various RFID tags and read-write devices, as well as smart shelves, smart access control, smart counters and other infrastructures that integrate RFID devices that we design according to different industries and different product varieties.
Middleware: The functions of middleware include managing RFID reading and writing equipment, collecting, filtering, processing, and transmitting required event information to upper-level application software. According to the business characteristics of the retail industry, we have developed middleware suitable for the process to cooperate with the operation of the RFID system.
Application software: Application software can help the exhibition center plan cargo temporary storage and vehicle management, and provide anti-theft functions.
Three, system function
(1) Since conference sign-in plays a very important role in exhibition management, the following first introduces its functions.
1. The way to sign in for traditional conferences
In the past, the conference sign-in system used security to verify the identities of participants, and based on the information provided by the participants (renhui tickets, ID cards), the work efficiency was low, the time-consuming was long, and the people were subjective, and the identification was inaccurate. .
In the past, the conference sign-in system could only provide the conference team with a statistical report of the conference sign-in after a certain period of time after the conference sign-in ended.
In the past, the conference sign-in system could only print the sign-in status of the meeting through a report, and hand it over to the conference affairs team, which would provide it to the podium, which was inefficient and took a long time.
There are problems:
All attendees need to pay out their cards to the designated points to swipe their cards or directly show their tickets. Clear regulations and real-time security supervision are required. The participants of the exhibition have certain identities. If this type of swiping in and out mode is adopted, it is completely undesirable in terms of etiquette and convenience. It is not conducive to the realization of humanized meeting management by participating organizations;
Swiping cards and showing tickets are highly subjective. In the case of large numbers of people, it is inevitable that there will be mixed or missed cards or unwillingness to line up to produce emotions;
There are more people in the queue, the verification process is longer, and the order will be more chaotic;
A large number of staff are required to realize the security of participants (terrorists or those who should not be present); it is impossible to automatically realize the tracking of high-end supporting equipment or anti-theft management of the venue, and a large number of staff are required to supervise.
2. Conference and exhibition system requirements
Security: Fast and safe verification through high-tech products to prevent terrorist incidents from happening;
Management: The exhibition has a unique demand for tickets during a few days of meetings;
Efficiency: The efficiency problems in the exhibition process include the inspection of tickets. When there is a queue for ticket inspection, the efficiency is low, and the system does not need to queue for ticket inspection;
Others: multi-point issuance (tickets), multi-point reports, rolling slogans, real-time information update network.
3. The current application status of RFID in conference sign-in
People’s Congress of Xuhui District, Shanghai
Electronic sign-in system of Hunan Provincial People’s Congress
Digital Conference System of Nanjing Great Hall
Nanning Contactless Conference Management System
Taiyuan People’s Congress Highly Intelligent Conference System
The Third Session of the 12th People’s Congress of Guangzhou
Beijing Chaoyang District People’s Congress uses RFID sign-in system
4. What is an open channel conference sign-in system
In specific places that do not need electric locks to control entry and exit, use rapid identity comparison and identification to achieve the purpose of rapid pass and test verification;
It is a system that realizes the rapid passage of multiple persons and objects, improves work efficiency, and realizes humanized management;
It is a system that uses RFID identification card to realize long-distance and multi-card identification;
It is a system that still uses traditional electric locks to control access in general places, and the systems are compatible with each other.
5. Features of the open channel conference sign-in system
The RFID open conference sign-in system can automatically identify the ID cards worn by participants within a 1.5m channel distance;
It can recognize 50 cards per second at the same time, and participants can pass quickly in groups of three or five;
Video and image linkage access, security guards can monitor people entering and exiting in real time, and realize manual image comparison. At the same time, it can cooperate with high-tech means (face recognition system) to realize automatic comparison of system images and alarm;
The system is based on logistics tracking development, which can realize the dual function of valuables tracking management while realizing personnel management;
This system brings efficient, safe and convenient meeting management, improves the overall image and grade of the exhibition, and enhances the influence of the exhibition organizing committee. It makes up for the shortcomings of the existing conference system, making the conference sign-in system more perfect, more efficient and more convenient for management.
(2) Design of conference sign-in management system in exhibition
1. System composition
Prepare the participant data input subsystem before the meeting;
Participants’ card issuing subsystem;
Participate in the sign-in RFID open verification subsystem;
Bring valuables out of the alarm management system;
Attendance statistics system (information report system);
Participating speech information, information exchange statistical subsystem;
Subsystem for automatic counting of votes by swiping card information;
Online information query system for attendance status;
Management of security personnel.
instruction:
Pre-conference participant data input subsystem: Participants participating in the exhibition will send detailed information to the exhibition organizing committee by mail or post. These data will be stored in the computer in advance and will be used as important comparison information for the conference verification system .
The RFID open verification subsystem adopts automatic computer comparison, no manual comparison of identity information is required, and the order and convenience of joining the meeting are guaranteed.
The security personnel of the conference wear RFID identification cards and set certain thresholds for various places of the venue, and manage the security in different areas to improve the safety of the participants.
Participating speech information, information exchange statistical subsystem: The system displays the information of the participants of each exhibition on the large screen of the venue, and automatically corresponds.
2. System equipment installation
Install 13.56MHZ RFID radio frequency long-distance detection antennas at each entrance and exit of the venue;
Set up a security booth near each entrance and exit of the conference venue, and there is a computer monitor inside;
Install surveillance cameras near each entrance and exit of the venue;
Install RFID card issuing equipment at the card issuing center of the venue.
3. System installation network structure diagram
4. System workflow
4.1. Check-in management process for entry and exit verification:
Participants apply to the main committee to participate by e-mail, and send relevant information to the main committee;
Participants go to the card issuing center to report and receive the venue badge. The system stores the user’s pre-stored personal information in a database. At the same time, the card issuing center camera automatically takes pictures of the user, and corresponds the user information, photo to the serial number on the RFID card ；
Embed the RFID card in the admission card, and every participant must wear the admission card to enter the venue;
When the participants pass the detector, the computer system will immediately display the relevant information. The security guard can immediately determine whether the passing person is legal through the real-time monitoring window. If it is an illegal person, the entry will be immediately stopped.
Flow diagram:
4.2. Booth management
The booth is equipped with an RFID identification system to effectively identify the participants (with RFID identification cards) who come to visit the booth and control non-participants. There are many corporate booths in the exhibition. The effective management of the booths is also a sign of the success of the exhibition. Each booth is equipped with an identification system. The booth staff can correctly identify each exhibition personnel to prevent work The negligence of the personnel caused unnecessary trouble.Valuable items are tagged and carried out. The antenna detects the item and personnel information. The computer alarms and displays the item and personnel information system voice broadcast information.
4.3. Valuables tracking process:
The first is to set up the item card, set the alarm method, and place the item card in the valuables. Once the valuables such as earphones or receivers are intentionally or unintentionally taken out, the system will generate an alarm when passing through the open channel. The real-time monitoring computer immediately displays the pictures of the items taken out, the pictures of the participants in the conference, their names, units, and the detailed information of the card personnel sensed at the same time. According to the system alarm setting, the voice message can be played immediately to prompt, such as “Please do not bring the **** out, if you carry it, please return it to the place where it was restored in time.”
5. Prospects for the effect of system use
Convenience and quickness: Participants can easily and quickly pass through the entrance and exit channels of the venue, and do not need to swipe their cards to sign cards at designated points; even during the peak time of entrance and exit of the venue, all people pass quickly without crowding or queuing;
Humanization: When participants enter the venue, their detailed information can be displayed in real time;
Security verification: The security check through the real-time image monitoring window to check whether the sensor card information is consistent with the information of the personnel entering and exiting, and if they do not match, the entry will be immediately stopped; it can effectively prevent the entry of illegal secret stealers or terrorists;
Custody of valuables: If valuables are not taken out through legal procedures, the system will immediately generate an alarm, and display the pictures of the items in real time, and the information about the persons who own them;
Real-time attendance information: After the conclusion of the conference, the organizing committee of the conference can easily count the number of participants reported on the conference; information on the results of the conference.
6. System software
Software 1: Front-end security real-time monitoring software module
The channel passes personnel to realize manual comparison. The comparison of pictures includes: personal archive pictures, snapshot pictures, and real-time monitoring dynamic windows;
Image automatic storage function: the captured pictures are automatically stored together with the label record, which is convenient for later query;
Inventory information display function: as shown in the right frame of the above picture, there are a total of seven pictures displayed, and all the pictures of people entering and exiting can be displayed by scrolling; click on the picture to display the detailed information of the person in the picture;
Counting and comparison function: The system automatically performs statistics after sensing the label, and the corresponding number of people and the actual number of people can be seen at a glance, and can be directly displayed on the large screen.
Software 2: Backstage management software module
The system is developed based on WINDOWS 2000 /XP structure; uses WINDOWS XP software interface style;
Multi-user hierarchical management: sharing network resources (LAN/WAN), different users have different system control rights, management rights and data browsing rights;
Multi-point query function through the network (LAN/WAN);
Database: compatible MSACCESS and MS-SQLSERVER depends on the user’s system configuration;
Rich data query report function, can filter out different analysis reports according to different conditions.
Software 3: Card issuance management software module:
Flexible card issuance methods, single card and multiple card issuance methods are available;
The card can be flexibly set as a personnel card and an item alarm card;
Support network card issuance mode, which can realize card issuance at multiple points at the same time.
Software 4: Display of attendees’ sign-in information
The relevant information of the participants is stored in the data center computer;
The large-screen display system, data center system, and conference sign-in system of the venue are built into a local area network;
When a participant enters or speaks, the large screen displays related information.
7. Booth management
The booth is equipped with an RFID identification system to effectively identify the participants (with RFID identification cards) who come to visit the booth.
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