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Project purpose:
File tracking and management, especially strengthening the management of important file folders, faster file positioning, easier tracking of sensitive files, ensuring that only authorized personnel can obtain important files, shortening the time to find files, and reducing lost files The financial and legal impact caused.
Implementation of the plan:
Each file or folder is affixed with an RFID smart label, which contains a unique ID and readable information. When a file is placed in a loan/return tray with RFID function, the unique ID representing the folder will be collected and sent to the database, and the file list will be kept at all times. RFID handheld terminals can help users quickly find specific files and perform inventory counting when needed. In the search process, once a file in a specific location is located, an audible and visual alarm will be triggered. On the other hand, with a WiFi-enabled mobile device, all collected inventory data are simultaneously sent to the central database of the document tracking system for verification purposes.
System structure diagram:
RFID technology has completely changed the way of document tracking. This solution is especially suitable for organizations that need to store high-value documents (temporary or permanent loss of documents will bring serious consequences to them). For example, government departments, financial and medical institutions, and law firms.
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